Plant Procurement Specialist

Summerhill Landscapes Inc; Westhampton (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

Summerhill Landscapes Inc. is seeking a procurement-focused Purchasing Agent to manage sourcing, pricing, and purchasing of plant materials and landscape hard goods for diverse projects across Massachusetts.

You will generate purchase orders in ERP, align with project requirements, track open orders, coordinate with internal teams, and visit nurseries to select top-quality materials. The role requires ERP experience, excellent communication, and vendor negotiation skills.

Qualifications

• ERP experience is required.
• Excellent communication and organized documentation of POs, load dockets, and invoices.
• Experience in purchasing, procurement, or supply chain with plant knowledge preferred.
• Positive attitude, motivated, and a team player.
• Strong collaboration to meet deadlines and project completion.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage sourcing, pricing, and purchasing of plant materials and landscape hard goods.
• Generate purchase orders in ERP and align with project requirements.
• Coordinate with internal departments to meet deadlines and specs.
• Visit nurseries to select plant material, document size, availability, and photos.
• Link POs to project numbers for accurate job costing.
• Coordinate delivery or pickup schedules with suppliers and Logistics.
• Negotiate pricing and terms with vendors for cost-effectiveness.
• Provide updates on open purchase orders in a dynamic environment.
• Maintain vendor relationships for consistent quality and sourcing.
• Assist in procurement reports for planning and decision making.

Skills

ERP systems

Excellent communication

Organized documentation

Purchasing / procurement

Vendor relationship management

Team collaboration

Ability to work under pressure

Independent work

Tools

Microsoft Office

Job description

RESPONSIBILITIES:

• Manage the sourcing, pricing, and purchasing of plant materials and landscape hard goods
• Generate purchase orders in the ERP system and ensure the vendor sales order align with the sourcing standards and project requirements
• Work closely with our internal departments to meet project deadlines and material specifications
• Visit nurseries to hand-select top-quality plant material: document size, availability, and take reference photos
• Ensure accurate job costing by linking purchase orders to project numbers and sales order line items
• Coordinate delivery or pick-up schedules with suppliers and our internal Logistics Department; maintain the company delivery calendar
• Negotiate pricing and terms with vendors to ensure cost-effectiveness and quality.
• Provide timely updates on the status of open purchase orders in a fast paced, dynamic environment
• Cultivate and maintain long-term relationships with trusted vendors and suppliers to ensure consistent quality and reliable sourcing
• Assist in generating and maintaining various purchasing and procurement reports to support internal planning and decision making. xzgxqkn
• Adapt to Seasonal demands and work flexible hours in varied weather conditions to meet the fluctuating demands of the landscape and horticulture industry

Not sure what skills you will need for this opportunity Simply read the full description below to get a complete picture of candidate requirements.

Qualifications and Skills:

• ERP experience required
• Must have excellent communication skills and be highly organized and efficient with documentation of purchase orders, load dockets, and invoices
• Previous experience in purchasing, procurement or supply chain with in-depth plant knowledge preferred
• Looking for a positive attitude and a motivated individual who is a team player
• Strong team collaboration skills with a focus on meeting deadlines and ensuring timely project completion
• Ability to work independently and with others in a fast-paced environment.
• Excellent communication skills - oral and written
• Proficient in using Microsoft Office Programs