Plant Administrator

EthosEnergy; East Dundee (IL); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical Dental Vision

401K Plan

Parental Leave

Holidays

Employee Referral Bonus

Career Development

Perks & Discounts

Job summary

EthosEnergy, under the supervision of the Elgin and Rocky Road Facility Manager, plans and oversees all administrative work and office services. The role includes budgeting support, purchasing, payroll coordination, and filing of records.

You will coordinate travel, handle accounts payable/receivable, prepare reports, and provide support to Operations & Maintenance Management and Facility Management. Strong organizational, communication, and problem-solving skills are essential for success.

Qualifications

• Accounting and business administration knowledge required.
• Ability to gather data and prepare reports using plant software including D365 and Microsoft Office Suite.
• Knowledge of accounts payable and accounts receivable processes.
• Strong organizational and communication skills.
• Ability to work with minimal supervision.

Responsibilities

• Manages daily administrative operations and set work priorities.
• Monitors compliance and assists in policy and procedure execution.
• Processes expenses, invoices and vendor payments per policy.
• Coordinates travel arrangements and plant events.
• Maintains payroll records and time off schedules.

Skills

Accounting and business administration

Organizational skills

Verbal and written communication

Data gathering and reporting

Ability to work with minimal superv.

Education

High School education or equivalent

Associates Degree (AA) or equivalent

Tools

D365 ERP

Microsoft Office

Job description

Under general supervision of the Elgin and Rocky Road Facility Manager, plans and oversees all administrative work and office services. Duties include administrative support, purchasing assistance, mail, accounts payable and accounts receivable and/or other related functions. Establishes, implements, and enforces office policies and procedures. Performs tasks which require advanced skills in organization and planning, and will have an overall knowledge of other departments.

Job Responsibilities

• Manages daily administrative operations of the office including establishing work priorities and assists in resolving problems related to the day-to-day operations of the business.
• Assists in development and coordination of the execution of program policy, procedures, and operations; monitors compliance.
• Enters reimbursable expenses into plant accounting software, performs plant accounting functions, compiles budgetary and accounting reports and assists in the preparation of monthly invoices.
• Processes payments to Vendors in a timely fashion and prints checks for payments to Vendors.
• Process expense reports in accordance with company policy for expense reports received daily from employees of the plant.
• Assist with the development and implementation of reporting procedures and oversees department record filing and archiving.
• Coordinates travel arrangements, special projects & functions, and/or related plant events.
• Coordinates, maintains, reviews, reconciles and processes information relating to the bi-weekly payroll.
• Maintain schedules for vacation, personal time and sick time for each employee.
• Provides administrative assistance and support to the Operations & Maintenance Management and Facility Management, including project planning, travel, projects and functions, and/or related plant events.
• Provides personnel with assistance on such things as scheduled reports, correspondence, and database management.
• Performs miscellaneous job-related functions as assigned.

Required Skills / Knowledge

• Accounting and business administration knowledge is required.
• Demonstrates knowledge of all facets of office administrative functions.
• Ability to gather data and prepare reports using plant software including D365 and Microsoft Office Suite.
• Knowledge of Company accounting procedures involving accounts payable and accounts receivable, ability to prepare routine administrative paperwork.
• Knowledge of supplies and/or services ordering and basic inventory control.
• Demonstrates the ability to make competent decisions, proficient at typing, using a computer, capable of writing administrative procedures, work requests, and purchase orders.
• Demonstrate good verbal and written communication skills
• Ability to organize and prioritize work and to foster a cooperative environment
• Strong communication skills, including verbal and written, as well as the ability to interact professionally with executives, clients, management, peers and department personnel fostering a cooperative environment; excellent customer service skills.
• Ability to organize and prioritize work, manage multiple issues and clearly articulate principles, concerns and solutions for resolution of those issues.
• Proactively seek opportunities to assist team members with administrative and project work.
• Proficient in working with Microsoft office products (i.e., Word, Excel, Outlook).
• Maintain confidential information.
• Ability to work with minimal supervision

Experience

• Four to six years related experience and/or training; or a combination of experience and/or education.

Education Requirements

• High School education or equivalent required.
• Associates Degree (AA) or equivalent from a two-year college to technical school

Physical Requirements

• Ability to do walking, reaching, climbing, and stooping and lifting (up to 25 pounds).

What We Offer

• Annual Salary Range for this position is $65,000–$80,000 based on experience and skills set
• Supportive company culture that values its employees
• Comprehensive Medical, Dental, Vision & 401 K Plan
• Paid Parental Leave, Time Off & Holidays
• Extra money in your paycheck - Employee Referral Bonus
• Personal Development & Career Succession Planning
• Company sponsored Perks & Discount programs

EthosEnergy is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.