Planning Scheduling Manager

GagaMuller; Austin (TX); On-site; USD 120,000 - 160,000; Full time

Job summary

GagaMuller is seeking a Schedule Manager to lead the planning and scheduling for major hyperscale data center projects across the United States. You will drive integrated master schedules, ensure baseline control, and collaborate with Project Directors, Design, Construction, Commercial, and Project Controls teams to deliver complex programs.

You will oversee schedule governance, risk mitigation, and communications with clients, consultants, and contractors, shaping best practices in Planning and

Qualifications

• Experience leading integrated master project schedules.
• Proven ability to lead complex planning on mission-critical developments.
• Strong governance and reporting discipline across multi-discipline teams.

Responsibilities

• Lead the development, maintenance, and governance of integrated master project schedules across design, procurement, construction, and handover phases.
• Oversee program development, progress monitoring, schedule analysis, delay mitigation, and reporting.
• Coordinate planning across Project Management, Design, Construction, and Project Controls teams and chair planning workshops.
• Conduct critical path analysis, schedule optimization, and recovery planning to keep programs on track.
• Ensure alignment of milestones across design, procurement, construction, commissioning, and client handover.

Skills

Schedule management

Critical path analysis

Stakeholder coordination

Project controls

Risk management

Tools

BIM

Job description

GagaMuller is a Project Management Consultancy with specific divisions focused on providing Project Management, Cost Management, and Digital services to owner organizations within the construction industry.

With a proven track record working alongside global technology leaders and data center developers, we combine local expertise with global standards to ensure projects are delivered on time, on budget, and to the highest quality.

At GagaMuller, we empower people and organizations to build with data.

Role Description:

We are looking for a Schedule Manager to join GagaMuller. You will collaborate with experienced, diverse, and passionate teams, fostering a strong social dynamic and collective sense of achievement. This role offers you extensive industry exposure, helping you broaden your skills, open doors to new opportunities, and expand your perspective. We are committed to empowering you, providing real responsibility, and supporting your career growth through mentorship from industry leaders and the tools you need to succeed. You will also contribute to shaping our business strategy as we continue to grow. At GagaMuller, building lasting, trusted relationships with our teams and clients is at the core of what we do.

With a market-leading client base and the opportunity to take the lead on strategic commissions and high-profile projects, this is an exciting time to join the business unit and grow a career with GagaMuller.

The Opportunity:

GagaMuller is supporting the delivery of major hyperscale data center developments across the United States. As the Schedule Manager, you will lead the planning and scheduling function on behalf of the client, ensuring integrated project programs are developed, maintained, analyzed, and communicated throughout the full project lifecycle.

Working closely with Project Directors, Project Managers, Design Teams, Construction Teams, Commercial Teams, Project Controls, Commissioning Teams, consultants, and contractors, you will oversee program development, progress monitoring, schedule analysis, delay mitigation, reporting, and planning governance from design through commissioning and client handover.

This role offers the opportunity to play a key leadership role in delivering some of North America's largest mission-critical developments while shaping best practice across Planning and Project Controls.

Responsibilities:

• Scope & Delivery Management
• Lead the development, implementation, maintenance, and governance of integrated master project schedules.
• Manage project program across design, procurement, construction, commissioning, and handover phases.
• Review and approve contractor schedule submissions and ensure alignment with project objectives.
• Monitor progress against approved baselines and identify schedule risks, delays, and recovery opportunities.
• Lead critical path analysis, schedule optimization, and program recovery planning.
• Ensure integration of design, procurement, construction, commissioning, and client milestones within the overall program.

2. Stakeholder Coordination

• Lead planning coordination across Project Management, Design, Construction, Commercial, Commissioning, and Project Controls teams.
• Chair planning meetings, schedule workshops, and progress review meetings.
• Present programupdates, milestones, and schedule performance to senior client stakeholders.
• Coordinate program inputs from multiple contractors and consultants.
• Drive program ownership across all delivery teams.

3. Risk & Compliance Management

• Lead identification and management of program risks and schedule mitigation strategies.
• Oversee delay analysis, forensic schedule reviews, and impact assessments.
• Evaluate contractor recovery plans and recommend corrective actions.
• Assess programimplications arising from change events and contractual variations.
• Ensure planning activities comply with client governance procedures, contractual obligations, and reporting standards.

4. Reporting & Documentation

• Produce executive-level program reports, dashboards, and planning metrics.
• Lead weekly and monthly reporting to senior project leadership and client representatives.
• Maintain program records, milestone trackers, change logs, and delay registers.
• Prepare critical path analysis, look-ahead programs recovery schedules, and performance reports.
• Support strategic project reviews through high-quality planning documentation.
• Work collaboratively with Project Controls, Construction, Commercial, BIM, Design, Quality, Safety, and Commissioning teams.
• Ensure integration between program cost, procurement, construction, commissioning, and client reporting.
• Drive planning standards, governance procedures, and continuous improvement initiatives.
• Mentor junior planners and contribute to the development of the planning function.
• Promote a proactive, collaborative, and solutions-focused approach across the project team