Planning & Scheduling Assistant

CF Industries Inc; Donaldsonville (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

CF Industries Inc. in Donaldsonville, LA is seeking a Maintenance Administrative Support professional to assist the Maintenance Manager and team with clerical and coordination tasks.

The role includes maintaining SMPs, updating data repositories, and facilitating contractor onboarding and communications. The ideal candidate will have a high school diploma, 5+ years in manufacturing or similar environments, strong MS Office skills, and the ability to travel occasionally.

Qualifications

• High school diploma or equivalent required.
• Five+ years in manufacturing/industrial environment preferred.
• Proficiency with Microsoft Office applications (Word, Excel, Teams, Access, PowerPoint).
• SharePoint and document management experience preferred.
• Strong written and verbal communication skills; ability to interact with all levels.

Responsibilities

• Assist Maintenance Manager and Maintenance Superintendents with departmental tasks and projects.
• Maintain SMPs, lubrication data, office supplies, and call-out lists.
• Update Maintenance Department intranet and electronic repositories.
• Oversee contract clerical activities: timekeeping, headcounts, deadlines.
• Maintain contractor contact lists and onboarding activities.
• Manage access lists for contractors and systems.
• Support MOC activities and related documentation.
• Audit contractor rosters for compliance and accuracy.
• Create/distribute reports, meeting minutes, action items, and communications.
• Provide clerical support during absences or high workload.
• Support the Donaldsonville facility to achieve site goals.
• Willing to work overtime, weekends, holidays, and flexible schedules.

Skills

Communication skills

Organizational skills

Attention to detail

Team collaboration

Travel readiness

Education

High school diploma or equivalent

Tools

Microsoft Office

Word

Excel

PowerPoint

Teams

SharePoint

Job description

At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you’ll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You’ll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions. Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world’s transition to clean energy.

Job Summary:

Job Description:

Job Responsibilities:

• Assist Maintenance Manager and Maintenance Superintendents with various departmental tasks and projects as needed.
• Maintain Standard Maintenance Procedures (SMPs), lubrication data, office supplies, operating supplies, and departmental call-out lists.
• Maintain and update the Maintenance Department intranet page and other electronic information repositories.
• Oversee contract clerical activities, including timekeeping, activity updates, headcounts, and deadline tracking.
• Maintain contractor contact lists and support contractor onboarding and administrative activities.
• Maintain lists of contractors requiring computer, network, and system access.
• Assist with Management of Change (MOC) activities and documentation as needed to support maintenance operations.
• Perform audits of contractor rosters and related records to ensure compliance and accuracy.
• Create, distribute, and maintain reports, meeting minutes, action item lists, and other departmental communications.
• Provide clerical support and coverage for maintenance personnel during absences and periods of increased workload.
• Support the Donaldsonville facility as necessary to help accomplish site goals and objectives.
• Must be willing to work overtime, weekends, holidays, and flexible schedules to support maintenance activities, turnarounds, outages, and other business needs.

Internal Controls:

Understands and complies with established departmental processes and procedures designed to support internal controls. Identifies and communicates potential internal control deficiencies to department management and promotes compliance with company policies and procedures.

Qualifications:

• High school diploma or equivalent required.
• Five or more years of experience in a manufacturing facility, industrial environment, or engineering consulting firm preferred.
• Strong proficiency with Microsoft Office applications including Word, Excel, Teams, Access, and PowerPoint.
• SAP experience is preferred.
• Ability to prepare accurate, organized, and professional documents with minimal errors.
• Experience with SharePoint and other electronic document management systems preferred.
• Strong written and verbal communication skills with the ability to effectively interact with personnel at all organizational levels.
• Demonstrated organizational skills and ability to develop, maintain, and improve administrative control systems.
• Must be willing to travel occasionally for training and business purposes.
• Must be able to obtain and maintain a Transportation Worker Identification Credential (TWIC).
• Must be able to pass drug and alcohol testing in accordance with company policy.

Disclaimer: The above statements are intended to describe the general nature and level of work performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and qualifications required.

Notice Regarding Potential Use of Artificial Intelligence in the Recruitment Process

As part of our recruitment process, CF Industries may use automated tools, including artificial intelligence (“AI”) and machine learning technologies, to assist recruiters in identifying and prioritizing candidates whose qualifications align with job-related criteria, including information provided during the application process such as resumes, work history, education, qualifications, and responses to application questions. These tools support but do not replace human decision-making, and all final employment decisions are made by our Talent Acquisition team and/or hiring managers exercising independent judgment.