Planning Coordinator

Ascent Aviation Services; Marana (AZ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401K with Company Match

Medical/Dental/Vision Insurance

PTO - 3 weeks + 7 holidays

Job summary

Ascent Aviation Services is seeking a Planning Coordinator to support aircraft maintenance events by coordinating between Planning, Purchasing, Contracts, Finance, Sales, Tooling and Inventory. The role emphasizes schedule integrity, material readiness, and cross-functional collaboration across two new hangars as part of rapid growth.

Ideal candidates have aviation MRO planning experience, strong organizational and communication skills, and familiarity with aviation parts and tooling

Qualifications

• 2–4 years of experience in an aviation MRO environment or similar planning role.
• Strong attention to detail and cross-functional communication.
• Understanding of aviation parts, tooling nomenclature, and work packaging.

Responsibilities

• Coordinate end-to-end readiness for maintenance events, ensuring materials, rotables, and tooling are pre-positioned.
• Support work package setup with finance details and contracts documentation.
• Monitor part orders and expedite critical components with procurement.
• Track part locations and substitutions for backordered items across stores and inventory.
• Verify GSE and calibrated tools are available and allocated to upcoming checks.
• Maintain planning dashboards with real-time readiness status.
• Participate in daily readiness meetings and pre-induction reviews.
• Review work packages to ensure parts/tooling are assigned and address discrepancies.
• Document shortages or delays and support root-cause analysis.

Skills

Aviation MRO planning

Material coordination

Cross-functional communication

Vendor follow-ups

Education

Bachelor's degree in aviation maintenance or related field

Tools

Maintenance planning systems

Job description

Who We Are And Where We Are Going

Ascent Aviation Services is one of the largest aviation maintenance, repair, overhaul, storage and reclamation operations in the world. Our strength comes from our talented and professional employees who excel through teamwork and enthusiasm. Ascent Aviation Services continues to grow and are continually looking for motivated and career-minded aviation professionals who will support our vision and goals.

It\'s your career... give it wings!

Ascent Aviation Services is one of the largest aviation maintenance, repair, overhaul, storage and reclamation operations in the world. Our strength comes from our talented and professional employees who excel through teamwork and enthusiasm. Ascent Aviation Services continues to grow and are continually looking for motivated and career-minded aviation professionals who will support our vision and goals.

The Planning Coordinator – supports the execution of aircraft maintenance events (e.g., C-checks, D-checks, structural repairs, modifications, storage, reclamations and back shops) by ensuring seamless coordination between Planning, Purchasing, Contracts, Finance, Sales, Tooling, and Inventory departments. This role is critical to maintaining schedule integrity and ensuring all required materials, tooling, and parts are pre-positioned and ready prior to aircraft induction. The ideal candidate brings strong attention to detail, cross-functional communication skills, and a solid understanding of aviation MRO operations.

In this role, you will embody our core values of Respect, Safety, Quality, and Results, contributing directly to the strength of our team. With the launch of our 777 program and two new hangars, Ascent is experiencing rapid growth. This position is instrumental in achieving our goals and fulfilling our mission of becoming the most trusted aerospace solutions provider in North America.

DUTIES/RESPONSIBILITIES:

• Coordinate end-to-end readiness for maintenance checks, ensuring all, work packages are set up, required materials, consumables, rotables, and tooling are procured, received, and staged before aircraft induction.
• Support work package set up with finance details, review and support contracts team with documentation and clarification.
• Work closely with purchasing teams to monitor part orders, expedite critical components, and manage vendor follow-ups for shortages or delays.
• Collaborate with inventory and stores personnel to track parts availability, confirm part locations, and identify substitutions for backordered items.
• Partner with tooling teams to verify required GSE and calibrated tools are available, compliant, and allocated to upcoming checks.
• Maintain and update planning dashboards and systems with real-time material and tooling readiness status.
• Participate in daily readiness meetings and pre-induction reviews to provide updates on material/tooling gaps and action items.
• Review aircraft work packages to verify that task cards have associated parts and tooling assigned and elevate discrepancies to planning or engineering.
• Support post-check reviews by documenting shortages, delays, or planning issues and assisting in root cause analysis and process improvement initiatives.

You Will Get More Than Just Compensation

• 401K with Company Match
• Medical/Dental/Vision Insurance
• PTO - Eligible for 3 Weeks in your First Year, in Addition to 7 Paid Company Holidays
• Company-Provided Short-Term Disability, Long-Term Disability, and Life Insurance
• Development and Career Growth Opportunities

REQUIRED SKILLS/ABILITIES:

• 2–4 years of experience in an aviation MRO environment, ideally with exposure to heavy maintenance planning, materials, or tooling coordination.
• Working knowledge of maintenance planning systems.
• Understanding of aircraft maintenance programs, work scoping, and aviation parts and tooling nomenclature.
• Excellent organizational and time management skills with a proactive, problem-solving mindset.
• Strong communication skills to work effectively across departments and with external vendors

EDUCATION AND EXPERIENCE:

• Bachelor\'s degree in aviation maintenance, Supply Chain, Aerospace Management, or a related field preferred; relevant experience considered in lieu of a degree.

Preferred

• Familiarity with FAA or EASA regulations regarding airworthiness, tooling calibration, and parts traceability.
• Experience with aircraft induction planning, materials staging, and support of hangar floor operations.
• Ability to read and interpret aircraft maintenance task cards and IPCs (Illustrated Parts Catalogs).
• Knowledge of routable and expendable inventory management in aviation.

PHYSICAL REQUIREMENTS:

• Ability to sit or stand for extended periods.
• Occasional squatting, lifting, carrying, pushing, or pulling up to 20 pounds.

EQUIPMENT OPERATED:

• Telephone, personal computer, multiple printers, copy machine, and shredder.
• May be required to operate additional office equipment not explicitly listed in this description as needed to perform job duties effectively.

WORKING CONDITIONS:

• Work primarily in the Main Hangar building office with occasional travel to various locations on base.
• Potential exposure to materials listed on Material Safety Data Sheets.
• Protective Equipment Required: None

OTHER DUTIES:

• May be required to work at both Marana, AZ and Tucson, AZ locations as business needs dictate.
• Additional duties may be assigned at the discretion of department management.

Sms Requirements

• Employees are responsible for performing their duties in accordance with company policies and government regulations. These rules are written in the interest of preserving the lives and the resources entrusted to each employee, and when the rules are violated, the risk of a mishap is usually increased.
• Employees shall participate in safety education programs and train to recognize hazards on the job and how to report them promptly. As a condition of employment, each member of Ascent Aviation agrees to report errors, incidents, and accidents honestly.
• An employee who observes an unsafe action or condition should bring it to the attention of supervisors and managers. Certain conditions may allow the employee to easily correct or condition a situation.

Ascent Aviation Services is dedicated to fostering an inclusive work environment. We provide equal employment opportunities and are committed to making reasonable accommodation for qualified individuals with disabilities to enable them to perform the essential functions of their job. If you require any accommodation during the application or interview process, please let us know.

EEO/AA/F/M/VET/DIS