Planner/Scheduler/Maximo Manager

Jones Lang LaSalle Incorporated; Rochester Hills (MI); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Planning/Scheduler Manager to lead maintenance, housekeeping, and indirect materials for a corporate facility. This role partners with senior facility leadership to optimize uptime, safety, and tenant service across multiple Michigan sites, including Detroit area locations.

The successful candidate will manage budgets, oversee vendors, and ensure compliance with safety and service standards while mentoring a team of building technicians to

Qualifications

• 6+ years of facilities management in corporate environment, third-party service provider, or consulting capacity
• Strong leadership and people management skills with proven ability to develop high-performing teams
• Proficiency with Computerized Maintenance Management Systems (CMMS)
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
• Strong interpersonal and communication skills with ability to present to diverse audiences
• Excellent problem-solving abilities and analytical thinking
• Proven record of delivering exceptional internal and external customer service
• Demonstrated ability to develop successful relationships and influence stakeholders at all levels
• Knowledge of standard business and accounting practices
• Ability to manage competing priorities in fast-paced environment
• Flexibility to work alternative schedules including weekends as needed to meet facility requirements

Responsibilities

• Lead and develop facilities staff to deliver expected service levels within prescribed budgets
• Manage work assignments for building technicians, vendors, and contractors
• Provide coaching and performance management to direct reports throughout the year to achieve objectives and develop professional skills
• Address employee performance issues promptly and effectively
• Pursue training resources to improve team capabilities and technical competencies
• Oversee preventative maintenance program to ensure building systems meet or exceed uptime and lifecycle expectations
• Perform daily facility inspections and coordinate outstanding projects with operations team
• Manage contractor activities on-site, ensuring compliance with all JLL and client policies
• Oversee overall service delivery of contracted services and vendor management programs
• Ensure all safety, compliance, and service delivery standards are met consistently
• Ensure client satisfaction by providing seamless interface between client real estate organization and facilities operations
• Interface directly with building occupants and tenants to resolve site issues
• Manage client expectations through leadership, responsiveness, and creative problem-solving
• Provide lead role in monitoring and increasing customer satisfaction
• Collaborate with JLL teams on lease administration and tenant coordination
• Prepare and manage monthly operating budgets and forecasts
• Complete monthly variance reports and analyze budget performance
• Recommend capital improvements and prepare operating budget reports
• Oversee monthly, quarterly, and annual reporting requirements based on client needs
• Complete all facilities-related reports accurately and on time following client record-keeping policies
• Follow annual performance plan and accomplish Key Performance Indicators per client Performance Agreement
• Ensure compliance with JLL and client audit standards
• Implement and maintain JLL and client safety programs
• Share innovations and best practices with JLL Facilities Management teams
• Maintain knowledge of standard business accounting practices and real estate operations
• Position requires flexibility to work weekends and alternative schedules as facility needs dictate
• Daily site walks and facility inspections required
• Office and facility environment with exposure to building systems and mechanical spaces
• Ability to respond to emergency situations and after-hours facilities issues

Skills

Facilities management

Leadership

CMMS

MS Office

Communication

Problem solving

Prioritization

Customer service

Stakeholder management

Accounting basics

Flexibility

Tools

CMMS

Microsoft Office

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Overview:

The Planner/Scheduler Manager provides strategic leadership and daily operational oversight of the maintenance, housekeeping, and indirect materials management functions for a corporate facility. This role ensures the safe and effective maintenance of building systems, delivers exceptional tenant service, and manages the preventative maintenance program to maximize equipment uptime and lifecycle performance. The Planner/Scheduler Manager partners closely with the Senior Facility Manager and client Facility Area Manager to achieve operational excellence and client satisfaction.

Essential Duties and Responsibilities

Leadership & Team Management

• Lead and develop facilities staff to deliver expected service levels within prescribed budgets


• Manage work assignments for building technicians, vendors, and contractors


• Provide coaching and performance management to direct reports throughout the year to achieve objectives and develop professional skills


• Address employee performance issues promptly and effectively


• Pursue training resources to improve team capabilities and technical competencies

Operational Excellence

• Oversee preventative maintenance program to ensure building systems meet or exceed rated uptime and lifecycle expectations


• Perform daily facility inspections and coordinate outstanding projects with operations team


• Manage contractor activities on-site, ensuring compliance with all JLL and client policies


• Oversee overall service delivery of contracted services and vendor management programs


• Ensure all safety, compliance, and service delivery standards are met consistently

Client & Stakeholder Management

• Ensure client satisfaction by providing seamless interface between client real estate organization and facilities operations


• Interface directly with building occupants and tenants to resolve site issues


• Manage client expectations through leadership, responsiveness, and creative problem-solving


• Provide lead role in monitoring and increasing customer satisfaction


• Collaborate with JLL teams on lease administration and tenant coordination

Financial & Reporting Management

• Prepare and manage monthly operating budgets and forecasts


• Complete monthly variance reports and analyze budget performance


• Recommend capital improvements and prepare operating budget reports


• Oversee monthly, quarterly, and annual reporting requirements based on client needs


• Complete all facilities-related reports accurately and on time following client record-keeping policies

Performance & Compliance

• Follow annual performance plan and accomplish Key Performance Indicators per client Performance Agreement


• Ensure compliance with JLL and client audit standards


• Implement and maintain JLL and client safety programs


• Share innovations and best practices with JLL Facilities Management teams


• Maintain knowledge of standard business accounting practices and real estate operations

Required Skills and Qualifications

• 6+ yearsof facilities management experience in corporate environment, third-party service provider, or consulting capacity


• Strong leadership and people management skills with proven ability to develop high-performing teams


• Proficiency with Computerized Maintenance Management Systems (CMMS)


• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)


• Strong interpersonal and communication skills with ability to present to diverse audiences


• Excellent problem-solving abilities and analytical thinking


• Proven record of delivering exceptional internal and external customer service


• Demonstrated ability to develop successful relationships and influence stakeholders at all levels


• Knowledge of standard business and accounting practices


• Ability to manage competing priorities in fast-paced environment


• Flexibility to work alternative schedules including weekends as needed to meet facility requirements

Preferred Skills and Qualifications

• Experience managing both technical and administrative staff in multi-site environments


• Knowledge of building systems (HVAC, electrical, plumbing, life safety)


• Familiarity with real estate operations, telecommunications, and furniture management


• Experience with budget development and financial forecasting


• Professional certifications (CFM, FMP, or similar)


• Background in supplier/vendor management program development


• Experience with sustainability and energy management initiatives


• Lean or Six Sigma process improvement training

Work Environment & Physical Requirements

• Position requires flexibility to work weekends and alternative schedules as facility needs dictate


• Daily site walks and facility inspections required


• Office and facility environment with exposure to building systems and mechanical spaces


• Ability to respond to emergency situations and after-hours facilities issues

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site -Detroit, MI, Lake Orion, MI, Pontiac, MI, Rochester Hills, MI, Sterling Heights, MI, Troy, MI, Waterford, MI

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions


• Comprehensive Medical, Dental & Vision Care


• Paid parental leave at 100% of salary


• Paid Time Off and Company Holidays


• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.