Planisware Portfolio Systems Administrator & Reporting Lead

GForce Life Sciences; San Jose (CA); On-site; USD 110,000 - 170,000; Full time

Job summary

GForce Life Sciences is seeking an experienced Planisware Business Systems Administrator to support the administration, maintenance, and continuous improvement of an enterprise portfolio management platform used to manage R&D projects.

This role provides end-user support, configures Planisware modules, dashboards, and reports, and collaborates with cross-functional teams across time zones to optimize portfolio processes and data integrity.

Qualifications

• Bachelor's degree preferred.
• 5+ years hands-on Planisware experience.
• Strong Planisware configuration, workflows, reporting capabilities.
• Experience supporting enterprise portfolio management or project management systems.
• Advanced proficiency in Microsoft Excel and Microsoft Project, with strong reporting and data analysis skills.
• Experience creating dashboards, reports, KPIs, and operational metrics.
• Knowledge of research and development or product development lifecycle processes is preferred.
• Demonstrated project management experience supporting system enhancements or business process improvement initiatives.

Responsibilities

• Serve as the primary Level 1 support resource for Planisware users, guiding navigation, project schedule updates, reporting, and issue resolution.
• Administer Planisware business functions including user provisioning, master data maintenance, templates, portfolios, styles, and end-user training.
• Configure and maintain Planisware modules, forms, workflows, dashboards, reports, business rules, calculations, and automated processes.
• Document system configurations, business processes, and technical specifications for maintenance and enhancements.
• Identify opportunities to streamline business processes and optimize portfolio management workflows.
• Develop and maintain recurring and ad hoc reports using Planisware data and other enterprise systems.
• Support resource planning, KPI tracking, operational reporting, and reconciliation across functions.
• Ensure portfolio data integrity and support downstream processes relying on Planisware data.
• Assist with project management activities related to system enhancements and process improvements.
• Partner with global teams to support enterprise-wide portfolio management processes across regions.

Skills

Planisware

End-user support

Data analysis

Excel

Microsoft Project

Dashboards & reports

Process improvement

Communication

Education

Bachelor's degree in Business, Information Systems, Life Sciences, Project Management, or related field

Tools

Planisware

Job description

GForce Life Sciences is seeking an experienced Planisware Business Systems Administrator to support the administration, maintenance, and continuous improvement of an enterprise portfolio management platform used to manage R&D projects.

This role provides end-user support, configures Planisware modules, dashboards, and reports, and collaborates with cross-functional teams across time zones to optimize portfolio processes and data integrity.