Plan Document Administration, Lead

Imagine360, LLC; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health plans

Life & disability insurance

Parental Leave Policy

Paid time off

Tuition reimbursement

401k

Disability & life insurance

Professional development

Diversity & inclusion

Job summary

Imagine360 is seeking a Plan Document Administrator, Lead to join the team. The role supports amendments, plan documents, and summary plan descriptions for clients, and leads onboarding of new admins, coordinating team production using a project-management approach.

You will apply project-management to organize workstreams, ensure regulatory compliance, and drive efficient output while maintaining document versions and client communications.

Qualifications

• 3+ years of office/administrative experience or 1 year with medical/health insurance experience.
• Familiarity with HIPAA procedures and policies.
• Health Care Administration background a plus.
• High School Diploma or GED required.

Responsibilities

• Maintains knowledge of applicable state and federal laws, HIPAA requirements, company procedures, systems, service expectations, and interdepartmental dependencies.
• Maintains current document versions for internal systems and departments.
• Maintains organized plan document draft and final-document records to support accurate and efficient retrieval.
• Tracks open files, outstanding signatures; issues follow-up notices and communicates with clients, brokers, vendors, and internal departments to keep work progressing.
• Leads the onboarding and training of new Plan Document Administrators on company procedures, systems, documentation standards, quality expectations, and departmental workflows.
• Manages team production by coordinating assignments, monitoring workload and progress, identifying capacity or workflow constraints, and driving timely completion of deliverables.
• Creates and maintains standard operating procedures, job aids, and process documentation to promote consistency, quality, and operational continuity.
• Evaluates workflows and implements process improvements that reduce inefficiencies, strengthen quality controls, anticipate production needs, and maximize scalable, proactive output.
• Partners with Plan Document Analysts on departmental projects, research, reporting, tracking, and coordinated plan document initiatives.
• Applies project-management principles to organize multiple workstreams, establish priorities and milestones, track dependencies and deliverables, communicate status, and resolve barriers to completion.

Skills

Office administration

Project management

Team leadership

HIPAA knowledge

Communication

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Imagine360 is seeking a Plan Document Administrator, Lead to join the team! The Plan Document Administrator, Lead supports the preparation and administration of amendments, plan documents, and summary plan descriptions for clients, as requested or necessitated by law. This position maintains a comprehensive understanding of assigned plan documents and company procedures, leads the onboarding and training of new Plan Document Administrators, coordinates team production, and applies a project-management approach to organize workstreams, improve processes, and maximize proactive, efficient output.

Position Location: 100% remote

Supervisory responsibilities:

• Provides day-to-day functional leadership, workflow coordination, training, and production oversight for Plan Document Administrators; escalates employee-relations or formal performance matters to department leadership as appropriate.

Responsibilities:

• Maintains knowledge of applicable state and federal laws, industry regulations, HIPAA requirements, company procedures, systems, service expectations, and interdepartmental dependencies.
• Maintains current document versions for internal systems and departments.
• Maintains organized plan document draft and final-document records to support accurate and efficient retrieval.
• Tracks open files, outstanding signatures; issues follow-up notices and communicates with clients, brokers, vendors, and internal departments to keep work progressing.
• Leads the onboarding and training of new Plan Document Administrators on company procedures, systems, documentation standards, quality expectations, and departmental workflows.
• Manages team production by coordinating assignments, monitoring workload and progress, identifying capacity or workflow constraints, and driving timely completion of deliverables.
• Creates and maintains standard operating procedures, job aids, and process documentation to promote consistency, quality, and operational continuity.
• Evaluates workflows and implements process improvements that reduce inefficiencies, strengthen quality controls, anticipate production needs, and maximize scalable, proactive output.
• Partners with Plan Document Analysts on departmental projects, research, reporting, tracking, and coordinated plan document initiatives.
• Applies project-management principles to organize multiple workstreams, establish priorities and milestones, track dependencies and deliverables, communicate status, and resolve barriers to completion.

Required Experience/Education:

• 3+ years of office/administrative experience or 1 year with medical/health insurance experience.
• Familiarity with HIPAA procedures and policies.
• Health Care Administration background a plus.
• High School Diploma or GED required.

Skills and Abilities:

• Working knowledge of computers and software including but not limited to Microsoft Office products.
• Demonstrated ability to train and onboard employees, coordinate team production, develop standard operating procedures, improve processes, manage competing priorities, and organize multiple workstreams using project-management principles.

What can Imagine360 offer you?

• Multiple Health plan options
• Company paid employee premiums for disability and life insurance
• Parental Leave Policy
• 20 days PTO to start / 10 Paid Holidays
• Tuition reimbursement
• 401k Company contribution
• Company paid Short & Long term Disability plus Life Insurance
• Professional development initiatives / continuous learning opportunities
• Opportunities to participate in and support the company's diversity and inclusion initiatives

Imagine360 is a health plan solution company that combines 50+ years of self-funding healthcare expertise. Over the years, we've helped thousands of employers save billions on healthcare. Our breakthrough total health plan solution is fixing today's one-size-fits-none PPO insurance problems with powerful, customized, member-focused solutions.

Imagine360 is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.