Plain-Language Policy Writer

3N Consultinggroup LLC; United States; Remote; USD 40,000 - 63,000; Part time

Job summary

3N Consulting is seeking a Plain-Language Policy Writer to lead the writing workstream of a state procurement modernization engagement. This project-based, part-time role runs to about 240 hours, with initial content delivery in waves and final content by month 11.

You'll transform dense government policy into clear handbook content, forms, and job aids, working with procurement SMEs and the content architecture analyst to ensure accuracy and accessibility.

Qualifications

• 8+ years writing or revising government policy in plain language.
• Ability to turn legal material into clear guidance.
• Experience creating forms, templates, checklists, and job aids.
• Experience producing accessible Word and PDF documents.

Responsibilities

• Rewrite handbook chapters in plain language with redlines or change summaries
• Revise forms, templates, checklists, examples, decision tools, and job aids
• Recommend content consolidation, relocation, deletion, or conversion
• Ensure content traces to legal/policy sources with the content architecture analyst
• Track comment disposition and unresolved decisions; return revisions within 5 business days
• Deliver editable Word and accessible PDFs with clear naming and versioning
• Collaborate with procurement SMEs for accuracy

Skills

Plain language writing

Policy writing

Documentation skills

Editing & redlines

Tools

MS Word

PDF accessibility

WCAG/Section 508

Job description

Job Type: Contract (independent contractor engaged directly by 3N)
Location: Remote

About Us

3N Consulting is a forward-thinking consulting firm specializing in organizational design, data-driven strategy, public sector innovation, and applied AI. We work with commercial clients, state and local governments, educational institutions, and mission-driven organizations to turn data into insights that drive impact.

The Role

We're seeking a Plain-Language Policy Writer to lead the writing workstream of a state procurement modernization engagement. You'll turn dense government policy and procedure into clear, usable handbook content, forms, and job aids that users can follow and the client can maintain. This is a project-based, part-time role: about 240 hours, with draft content delivered in waves over months 5–10 and final content by month 11.

Responsibilities

• Rewrite selected handbook chapters in plain language, with redlines or change summaries
• Revise forms, templates, checklists, examples, decision tools, and job aids
• Recommend content to consolidate, relocate, delete, or convert
• Keep content traceable to its legal and policy sources, working with the content architecture analyst
• Track comment disposition and unresolved decisions; return revisions within 5 business days of receiving client comments
• Deliver editable Microsoft Office files and accessible PDFs, using clear file naming, version, and source conventions
• Work with procurement subject matter experts to make sure content is accurate

Required Qualifications

• 8+ years writing or revising government policy, handbooks, or procedure manuals in plain language
• Demonstrated ability to turn legal and regulatory material into clear, usable guidance
• Experience writing forms, templates, checklists, and job aids
• Experience producing accessible documents in Word and PDF (for example, WCAG or Section 508 practices)
• Experience with structured review cycles: redlines, comment disposition, version control, change history
• Availability for about 240 hours over months 5–11
• Strong attention to detail and consistency

Preferred Qualifications

• Public procurement or contracting experience
• Plain-language training or certification
• Experience structuring content for knowledge bases or AI-enabled tools
• Pennsylvania Small Diverse Business or Veteran Business Enterprise certification