PIVOT Project Coordinator

California State University, Chico; Chico (CA); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Life insurance

Long-term disability

Health insurance

Dental insurance

Vision insurance

FSA

Paid holidays

Vacation accrual

Sick leave accrual

403(b) retirement plan

Job summary

Chico State Enterprises in Chico, CA, seeks an Outreach and Enrollment professional to develop and implement strategies for LART recruitment, build a strong prospective student pipeline, and coordinate with campus units for successful admissions and enrollment processes.

The role includes advising students, interpreting program requirements, maintaining records, and supporting grant-related documentation and communications for the Liberal Arts program.

Responsibilities

• Develop and implement outreach and enrollment strategies for the Liberal Arts (LART) major.
• Build and maintain the prospective student pipeline from initial inquiry through application, selection, enrollment, and transition into the program.
• Conduct outreach to Chico State students and alumni, community college advisors and fairs, the Alliance for Workforce Development and other North State industry contacts, and other prospective students.
• Plan and conduct information sessions, outreach presentations, campus and community visits, career fairs, and related events; provide clear information about Chico State and Bachelor of Arts (BA) program requirements, timeline to degree, course selection, and program opportunities for career and workforce planning.
• Coordinate with campus units related to outreach, admissions, financial aid, orientation, and registration.
• Provide comprehensive, individual academic advising and major guidance to support admission, enrollment, persistence, and graduation of students, exercising independent judgment in addressing complex student needs.
• Interpret and advise students regarding LART requirements, degree options, academic policies, and pathways to degree completion in support of the campus’s focus on student success, retention, and graduation.
• Review and evaluate student records, transfer credit, and transcripts; identify academic needs and provide guidance with registration and enrollment.
• Work collaboratively with program advisors and the coordinator of the Liberal Studies Program to identify program and student needs and develop creative solutions that support the effective operation of the BA in Liberal Arts.
• Provide student-centered advising to a diverse population of current and prospective nontraditional, adult re-entry, and stopped-out students pursuing the Liberal Arts major in the Liberal Studies Program.
• Maintain organized records of grant cost-share/match commitments and contributions for the project’s required 100% match.
• Work with project leadership, campus personnel, and partners to collect supporting documentation for personnel time, partner contributions, facilities, services, instructional resources, and other allowable match contributions.
• Develop and maintain spreadsheets, databases, and tracking systems; review records for completeness and accuracy and follow up on missing documentation.
• Prepare cost-share/match reports and summaries and maintain records suitable for grant monitoring, reporting, compliance, and audit purposes.
• Assist with other grant documentation and compliance tracking as assigned.
• Maintain accurate applicant, outreach, participant, and program records and prepare enrollment, participation, and program reports for project leadership.
• Coordinate schedules, communications, and logistics for outreach, selection, LART meetings, district partner meetings, mentor activities, professional learning, and other implementation efforts.
• Collaborate with LART program coordinator, Liberal Studies advisors, the College of Communication and Education Student Success Center, LART faculty, workforce partners, and other project personnel.
• Develop and coordinate outreach and program communications, including email, flyers, presentations, website content, newsletters, social media, and other digital or print materials.
• Perform other related duties in support of LART implementation as assigned.

Job description

Office Hours

8:00 a.m.–5:00 p.m.
Monday–Friday

Mailing Address

Chico State Enterprises
25 Main Street, Suite 203
Chico, CA 95928-5388

STATUS

Full-Time / Benefited / Hourly / Non-Exempt

COMPENSATION

$31.96 - $34.62 per hour

DEPARTMENT

School of Education

RESIDENCY

Candidate must be a California resident. Chico State Enterprises is not a sponsoring agency for staff and management positions (i.e., H-1B Visas).

ESSENTIAL JOB FUNCTIONS

Outreach and Enrollment

• Develop and implement outreach and enrollment strategies for the Liberal Arts (LART) major.


• Build and maintain the prospective student pipeline from initial inquiry through application, selection, enrollment, and transition into the program.


• Conduct outreach to Chico State students and alumni, community college advisors and fairs, the Alliance for Workforce Development and other North State industry contacts, and other prospective students.


• Plan and conduct information sessions, outreach presentations, campus and community visits, career fairs, and related events; provide clear information about Chico State and Bachelor of Arts (BA) program requirements, timeline to degree, course selection, and program opportunities for career and workforce planning.


• Coordinate with campus units related to outreach, admissions, financial aid, orientation, and registration.

Advising

• Provide comprehensive, individual academic advising and major guidance to support admission, enrollment, persistence, and graduation of students, exercising independent judgment in addressing complex student needs.


• Interpret and advise students regarding LART requirements, degree options, academic policies, and pathways to degree completion in support of the campus’s focus on student success, retention, and graduation.


• Review and evaluate student records, transfer credit, and transcripts; identify academic needs and provide guidance with registration and enrollment.


• Work collaboratively with program advisors and the coordinator of the Liberal Studies Program to identify program and student needs and develop creative solutions that support the effective operation of the BA in Liberal Arts.


• Provide student-centered advising to a diverse population of current and prospective nontraditional, adult re-entry, and stopped-out students pursuing the Liberal Arts major in the Liberal Studies Program.

Grant Tracking and Cost-Share/Match Documentation

• Maintain organized records of grant cost-share/match commitments and contributions for the project’s required 100% match.


• Work with project leadership, campus personnel, and partners to collect supporting documentation for personnel time, partner contributions, facilities, services, instructional resources, and other allowable match contributions.


• Develop and maintain spreadsheets, databases, and tracking systems; review records for completeness and accuracy and follow up on missing documentation.


• Prepare cost-share/match reports and summaries and maintain records suitable for grant monitoring, reporting, compliance, and audit purposes.


• Assist with other grant documentation and compliance tracking as assigned.

Program Tracking, Coordination, and Communications

• Maintain accurate applicant, outreach, participant, and program records and prepare enrollment, participation, and program reports for project leadership.


• Coordinate schedules, communications, and logistics for outreach, selection, LART meetings, district partner meetings, mentor activities, professional learning, and other implementation efforts.


• Collaborate with LART program coordinator, Liberal Studies advisors, the College of Communication and Education Student Success Center, LART faculty, workforce partners, and other project personnel.


• Develop and coordinate outreach and program communications, including email, flyers, presentations, website content, newsletters, social media, and other digital or print materials.


• Perform other related duties in support of LART implementation as assigned.

COMPLIANCE REQUIREMENTS

Satisfactory completion of a background check (including a criminal records check) is required for employment. Chico State Enterprises will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Chico State Enterprises employee who was conditionally offered the position.

BENEFITS

Benefits for employees working 30 hours or more per week include employer paid life insurance ($50,000) and long-term disability; options for health, dental, and vision insurance; FSA; paid holidays including 1 personal holiday; vacation accrual (initially 10 days/year); sick leave accrual (up to 12 days/year); employer contributions to a 403(b) retirement plan (up to 8%).

EQUAL OPPORTUNITY EMPLOYER

Consistent with California law and federal civil rights laws, Chico State Enterprises provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. It is Chico State Enterprises’ policy to hire only United States citizens and aliens lawfully authorized to workin the United States. All new employees must provide proof of identity and authorization to work.