Physician Support Coordinator

University of Rochester; San Antonio (TX); On-site; USD 30,000 - 41,000; Full time

Job summary

University of Rochester in Brighton, NY seeks a supervisory Physician Support role to lead scheduling teams and ensure high-quality patient flow within the Outpatient ACG & CC division.

Responsibilities include staff training, triage for scheduling, and cross-functional collaboration to improve workflows, while maintaining ICARE values and clinical efficiency.

Qualifications

• High School diploma and 2 years relevant experience required
• 1 year leadership experience preferred
• Or equivalent combination of education and experience
• Experiences with surgical/appointment scheduling software and electronic medical records preferred

Responsibilities

• Oversees and directs Physician Support employees and scheduling workload.
• Preceptor for new staff, including training and onboarding.
• Manages staffing plans and time off, approves overtime.
• Provides scheduling triage and coordinates urgent chart tasks.
• Collaborates across divisions to implement best practices.
• Performs physician support duties as needed.

Skills

Staff leadership

Scheduling

Customer service

Medical terminology

Education

High School diploma or equivalent

Tools

Electronic Medical Records (EMR)

Surgical/appointment scheduling software

Job description

Community Values

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address)

60 Corporate Woods, Brighton, New York, United States of America, 14623

Job Details

Worker Subtype: Regular

Time Type: Full time

Scheduled Weekly Hours: 40

Department: 500233 CVSL Outpatient ACG & CC

Work Shift: UR - Day (United States of America)

Range: UR URCB 206 H

Compensation Range: $21.97 - $29.66

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

• Oversees and directs Physician Support employees in their assigned divisions. Assigns and directs work and provides guidance and direction to physician support teams. Provides input and support related to recruiting, hiring, training, goal setting, performance management and promotional decisions. Acts as a subject matter expert related to physician support job duties, divisional scheduling guidelines, and clinic management processes. Consistently and regularly identifying areas of improvement and demonstrate and model ICARE values.

ESSENTIAL FUNCTIONS

• Coordinates and manages staffing plans, assignments, and daily work for assigned Physician Support team to ensure effective and efficient communication and support to Physicians. Implements and monitors procedures to enhance levels of service and quality. Develops guidelines for prioritizing and assigning work activities, evaluating effectiveness and modifying processes as necessary. Serves as a resource for answering complex questions or issues related to physician support job duties and assists in problem identification, quantification, and resolution.
• Acts as primary preceptor for new staff, including training, onboarding, and monitoring training/competencies. Provides training on all aspects of physician support roles. Works with cross functional teams to develop and revise division-specific documents and materials such as training material, standard work documents, policies, and procedures. Identifies and communicates opportunities for improvement to increase utilization and/or ease of scheduling to access center manager and practice manager. Acts as subject matter expert and information resource. Attends educational programs for department at direction of supervisor and teaches other staff.
• Performs quality assurance monitoring for activities completed in area of immediate responsibility, including scheduling errors, as well as other areas that affect it, utilizing specific criteria, measures quality, quantity, and timeliness of tasks performed. Prepares related logs and management reports. Communicates accuracy to staff and manager. Works closely with Access Center leadership team to investigate root causes of scheduling errors and improve workflows as needed. Continuously evaluates workflows for improvement opportunities.
• Provides Access Center triage information daily. Acts as primary point person for scheduling triage for assigned divisions and ensures prompt coordination of scheduling triage requests.
• Collaborates with others in the role across divisions/departments to establish implement and monitor adherence to best practices and standards. Participates in recruiting, hiring and promotion decisions. Assists with performance evaluations. Promptly and accurately completes required documentation related to hires, terminations, and other status changes. Monitors staff performance. Counsels staff regarding performance issues. Adjusts staff schedule and duties as necessary using experienced judgment. Manages and approves staff requests for time off and overtime. Oversees time approval.
• Performs duties of physician support as required, particularly for more complex requests. Achieves and maintains proficiency in provision of excellent customer service, accuracy and efficiency of work. Coordinates urgent and emergent clinic tasks, such as scheduling urgent surgeries, paperwork, cancellations. etc.
• Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• High School diploma and 2 years relevant experience required
• 1 year leadership experience preferred
• Or equivalent combination of education and experience
• Experiences with surgical/appointment scheduling software and electronic medical records preferred

KNOWLEDGE, SKILLS AND ABILITIES

• Demonstrated customer service skills required
• Medical Terminology preferred

The University of Rochester is committed to fostering, cultivating,