Physician Recruitment Coordinator

Phoenix Children's; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Phoenix Children s is seeking a Recruitment Coordinator to support physician recruitment and ensure an excellent candidate experience from pre-boarding to onboarding. You will develop interview itineraries, coordinate site visits with executive leadership, manage candidate data, and handle reimbursements and travel in line with policies and regulations.

You will monitor systems and processes for accuracy, assist credentialing when needed, and collaborate across departments to provide outstanding

Responsibilities

• Interview Itinerary Development/Management
• Develops complex site visit itineraries and coordinates the participation across the Phoenix Childrens facility C-suites and regional leaders using diplomacy and tact as well as independent judgment.
• Responsible for coordinating exceptional site tours to incoming candidates.
• Coordinates with the assigned recruiter(s) to maintain accurate open recruitment profiles and inputs accurate applicant/candidate data reflecting current status of candidate activity, CV, candidate communication and other relevant information into the database.
• Manages the pre-boarding process which may include offer letters/agreements and credentialing tracking, and facilitates integration of information across all parties related to pre-boarding of the candidate system-wide.
• Manages candidate expenses and accurately submits for reimbursement of those expenses with support documentation to ensure compliance with Phoenix Children's policy and regulatory guidelines.
• Monitors the data and systems evaluating ease of access, areas for improvement, accuracy of the information, ease of reporting and process flow.
• Performs miscellaneous job related duties as requested.

Job description

Position supports physician recruitment to support the strategic growth initiatives of Phoenix Children's. This position requires critical and independent thinking skills to ensure an excellent candidate experience from start to finish. Includes pre-boarding, new hire processing, A/P processing, travel arrangements and processing of candidate's reimbursements in accordance with Phoenix Children's and regulatory guidelines, coordination of complex site visit itineraries with multiple C-suite executives, maintaining candidate activity and status updates in system, and coordinating onboarding functions which may include credentialing process. Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Phoenix Children's with an excellent service experience by consistently demonstrating our core and leader behaviors. Strong professional presence and ability to speak comfortably with all levels of employees.

Position Duties

• Interview Itinerary Development/Management

Develops complex site visit itineraries and coordinates the participation across the Phoenix Children's facility C-suites and regional leaders using diplomacy and tact as well as independent judgment. Responsible for coordinating exceptional site tours to incoming candidates.

• Manages Candidate Data

Coordinates with the assigned recruiter(s) to maintain accurate open recruitment profiles. Inputs accurate applicant/candidate data reflecting the current status of candidate activity, C.V., candidate communication and other relevant information into the database.

• Manages Pre-boarding activities

Manages the pre-boarding process which may include offer letters/agreements and credentialing tracking. Facilitates integration of information across all parties related to the pre-boarding of the candidate system-wide. Engages appropriate stakeholders on the status of process credentialing and position acceptance, ensuring all parties are aware of status and associated responsibilities. Assists in updating applicant tracking program and in-house job board postings to ensure continual accuracy and availability of information.

• Manages Candidate Expense Reimbursement

Manages candidate expenses and accurately submits for reimbursement of those expenses with support documentation to ensure compliance with Phoenix Children's policy and regulatory guidelines. Maintains expense tracking for candidate travel which may include expenses such as relocation, house hunting costs and national/local transportation costs.

• Systems Management and Process Improvement

Monitors the data and systems evaluating ease of access, areas for improvement, accuracy of the information, ease of reporting and process flow. Collaborates with others to develop and implement enhancements.

• Performs miscellaneous job related duties as requested.

Phoenix Children's Mission, Vision, & Values

Mission

To advance hope, healing and the best healthcare for children and their families

Vision

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well-being of children and families

Values

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable