Physician Recruitment Coordinator

MemorialCare; Fountain Valley (CA); Hybrid; USD 47,000 - 68,000; Full time

Job summary

MemorialCare is seeking a Physician Recruitment Coordinator in Fountain Valley with hybrid work options. You’ll support recruitment, onboarding, and integration of physicians and advanced practitioners in a dynamic Talent Management department.

The role emphasizes high-quality service to hiring managers, candidates, and new hires across all stages of the process. The ideal candidate has 1+ years in HR or recruiting, strong communication, and experience with ATS platforms like iCIMS and

Qualifications

• 1+ years in HR/Talent Acquisition or recruiting support.
• Proficient with Microsoft Office applications.
• Experience with ATS systems (e.g., iCIMS).
• Strong written and verbal communication.
• Excellent organizational and time management skills.

Responsibilities

• Administer pre-employment and onboarding processes.
• Schedule interviews and manage calendars for recruitment teams.
• Assist with job postings, vendor payments, and purchasing.
• Coordinate recruiting events and candidate communications.
• Track candidates and generate onboarding reports.
• Support positive candidate experience from offer to start date.
• Maintain confidential employee and candidate records.
• Prepare meetings and travel logistics for the team.
• Process recruitment expenses and ensure policy compliance.

Skills

Communication skills

Organization

Prioritization

Detail-oriented

Microsoft Office

Outlook

Excel

PowerPoint

Education

Associate's degree or Bachelor’s degree preferred

Tools

Taleo

iCIMS

PeopleSoft HCM

OneNote

SharePoint

On-Base

Job description

Pay Range*: $33.79/hr - $49.00/hr

Title: Physician Recruitment Coord

Location: Fountain Valley / Hybrid

Department: Talent Management

Status: Full Time

Shift: Day

Pay Range*: $33.79/hr - $49.00/hr

MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups – consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models.

Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration, and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation, and teamwork.

Position Summary

Under the direction of the Director of Physician Recruitment and Integration, the Physician Recruitment Coordinator supports the recruitment, onboarding, and integration of Physicians and Advanced Health Practitioners (i.e., Nurse Practitioners, Physician Assistants, Certified Nurse Midwives). In a professional and friendly manner, the coordinator provides quality service, assistance, and support to the Physician Recruitment team, hiring managers, candidates, and new hires through all stages of the recruitment/onboarding and integration process.

Essential Functions And Responsibilities Of The Job

• Responsible for administering and expediting all pre-employment and onboarding processes, which may include background checks, ATS data administration, offer letter processing, etc.
• Arrange pre-screening calls and in-person interviews and logistics between candidates and recruiters, managers, and interview teams. Includes managing appointment calendars and scheduling for the Physician Recruitment department.
• Assist with placement of job postings, refreshing and updating as needed. Includes requesting purchase orders and payments for vendors.
• Participation and coordination of recruiting events.
• Assisting the recruiter with tracking candidates throughout the life cycle of the hiring process using system tools.
• Generation and maintenance of reports used for new hire tracking.
• Work with the Recruiting team to provide a positive candidate experience from offer acceptance to first day of hire.
• Exceptional interpersonal skills are required to interact with a varied group of diverse, senior-level external callers, stakeholders, and visitors, as well as internal contacts at all levels of the organization.
• Coordinate and organize the flow of highly sensitive and confidential materials and information. This includes employee and non-employee file setup and maintenance (both physical and electronic records).
• Establishes and maintains digital and paper filing systems to track and archive communications; can include document and database management.
• Independently coordinate a wide range of meetings, interviews, and events. This includes planning, material preparation, determining catering needs, facility needs, and scheduling of all participants. May include making travel arrangements.
• Process recruitment expenses, ensuring compliance with travel guidelines.
• Perform other duties and work tasks necessary and required for successful and efficient achievement of the organization’s mission and strategic objectives.
• Supports other HR/Recruiting projects, as required.
• Proficient in MemorialCare applications as needed: Applicant tracking systems (e.g., Taleo, iCIMS), PeopleSoft HCM, Accounts Payable, On-Base, etc.
• Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare-that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there’s more...Check out our MemorialCare Benefits for more information about our Benefits and Rewards.

Qualifications/Work Experience:

• Minimum 1+ years of Human Resources/Talent Acquisition/Recruiting experience in a para-professional support capacity.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint required.
• Experience with OneNote and SharePoint helpful.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with exceptional attention to detail.
• Able to effectively prioritize workload and projects.
• Proficiency with PeopleSoft HCM and Applicant Tracking Systems (e.g., iCIMS) required.

Education/Licensure/Certification

• An Associate's degree or Bachelor’s Degree is preferred. High School graduate or equivalent required.