Physician Office Coordinator

AdventHealth; Ocala (FL); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Benefits from Day One: Medical, Dental

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth Ocala is seeking an organized office professional to support OB/GYN clinic operations. The role schedules patients for clinic-based procedures, verifies eligibility, and coordinates with departments to ensure smooth workflow.

You will handle authorizations, liaise with insurers, relay prep details to patients, and manage supplies and equipment. Strong communication and confidentiality are essential in this team-oriented environment.

Qualifications

• Proficient with Microsoft Office (Required)
• Demonstrate interpersonal skills by effectively communicating with all levels of management and outside vendors and medical office staff (Required)
• Strong emphasis on organizational skills and attention to detail (Required)
• Ability and willingness to multitask (Required)
• Ability to handle data that is sensitive or confidential (Required)
• Ability to work independently or in a team environment (Required)
• Professional interactions with internal and external customers (Required)
• Excellent verbal and written communication skills (Required)

Responsibilities

• Schedules patients for clinic-based procedures and coordinates with relevant departments.
• Registers patients and verifies benefit eligibility for visits.
• Completes authorization and pre-certification related to procedures.
• Acts as liaison with insurance companies to submit information for approval.
• Relays instructions and preparation details for procedures to patients.
• Coordinates equipment and medications needed for procedures.
• Oversees training and ensures cleaning and maintenance of equipment.
• Assists in patient procedures and handles timely billing of procedures.
• Orders and maintains supplies for the department within budget.
• Oversees clinic-based procedure operations and workflow.
• Other duties as assigned.

Skills

Microsoft Office

Interpersonal skills

Organizational skills

Multitasking

Data handling

Verbal and written communication

Education

Associate degree

Bachelor's degree

Job description

Our Promise To You

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule

Full time

Shift

Day (United States of America)

Address

1219 S Pine Ave

City

Ocala

State

Florida

Postal Code

34471

Job Description

• Supports OB/GYN Office
• Schedules patients for clinic-based procedures, coordinating with relevant departments.
• Registers patients and performs benefit eligibility verification applicable for patient visits.
• Completes authorization and pre-certification related to patient procedures.
• Serves as a liaison with insurance companies to submit accurate information needed for approval.
• Relays instructions and preparation details for procedures to patients.
• Coordinates equipment and medications needed for procedures.
• Acts as a liaison with vendors to ensure equipment and vendor presence when needed.
• Oversees training needed for procedures and ensures appropriate cleaning and maintenance of all equipment.
• Assists in patient procedures and oversees timely billing of procedures.
• Orders and maintains supplies for the department within budget guidelines.
• Oversees clinic-based procedure operations, ensuring efficient and effective workflow.
• Other duties as assigned.

Knowledge, Skills, And Abilities

• Proficient with Microsoft office [Required]
• Demonstrate interpersonal skills by effectively communicating with all levels of management and outside vendors and medical office staff [Required]
• Strong emphasis on organizational skills and strong attention to detail [Required]
• Ability and willingness to multitask [Required]
• Ability to hand data that is sensitive or confidential in nature [Required]
• Ability to work independently or in a team environment [Required]
• Display professional interactions with all levels of internal and external customers [Required]
• Excellent verbal and written communication skills [Required]

Education

• Associate [Preferred]
• Bachelor's [Preferred]

Field Of Study

• high school graduate

Work Experience

• 2+ years office experience [Required]
• Medical office scheduling and authorization experience [Preferred]

Physical Requirements

Physical Requirements (Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$17.80 - $28.48

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.