Physician Coding Denials Specialist

Socket.dev; Saint Paul (MN); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

Life insurance

Disability insurance

Paid time off

Job summary

Fairview Health Services is seeking a Physician Coding Denials Specialist to join our team for a full-time, benefit-eligible role with potential remote work. The position focuses on reviewing records, applying coding guidelines, and supporting appeals to maximize reimbursement.

The candidate will have 5+ years in coding/denials, 1+ year in denial management, and CCS-P or CPC certification. Collaboration across departments and ongoing process improvements are key elements of this role.

Qualifications

• Minimum 5+ years coding-related experience (denials, abstracting, Data Quality).
• At least 1 year experience managing and appealing denials.
• 1+ years reading and interpreting commercial payer policies.
• CCS-P or CPC certification required.

Responsibilities

• Perform appeals or re-billing of claims to resolve coding denials and ensure payment.
• Maintain extensive caseload of coding denials.
• Prioritize cases and monitor aging with minimal leadership direction.
• Act as liaison among department managers, staff, physicians and administration on denials.

Skills

Coding experience

Denials management

Policy interpretation

CCS-P/CPC certification

Education

B.S./B.A. in HIM

RHIA/RHIT credential

Job description

Job Overview

Fairview is looking to add a Physician Coding Denials Specialist to our team. This is a full-time, benefit-eligible position working 80 hours per pay period, with the flexibility to perform work in a virtual environment while collaborating closely with teams across the organization.

The ideal candidate will bring strong critical thinking, problem-solving, analytical, and research skills, along with the ability to interpret payer policies and manage complex or high-priority denial issues. This individual should be highly organized and detail-oriented, with effective communication and conflict-resolution skills and the ability to prioritize competing demands.

We are looking for someone who is accountable, dependable, adaptable, curious, persistent, and collaborative. The successful candidate will take a proactive, solutions-focused approach to their work, demonstrate resilience when navigating challenging denials, and look for opportunities to improve processes and prevent recurring issues. A strong commitment to continuous learning and improvement will be important for success in this role.

The Physician Coding Denials Specialist performs appropriate efforts to ensure receipt of expected reimbursement for services provided by the Physician. Reviews and analyzes medical records and coding guidelines to formulate coding arguments for appeals and/or coding guidance for potential re-bills. Maintains a working knowledge and stays abreast of ICD diagnosis codes, CPT physician service codes, coding principles, modifier usage, medical terminology, governmental regulations, protocols and third-party payer requirements pertaining to billing, coding, and documentation. The Physician Coding Denials Specialist will also handle audit-related and compliance responsibilities. Additionally, this position will actively manage, maintain and communicate denial / appeal activity to appropriate stakeholders and report suspected or emerging trends related to payer denials. This position requires anticipating and responding to a wide variety of issues/concerns and works independently to plan, schedule and organize activities that directly impact Physician reimbursement. This position will support change management by tracking and communicating trends and root cause to support future prevention with internal customers and stakeholders as well as with payers and third parties. This role is key to securing reimbursement and minimizing avoidable write-off's.

Responsibilities

• Performs critical research and timely and accurate actions including preparing and submitting appropriate appeals or re-billing of claims to resolve coding denials to ensure collection of expected payment and mitigation of denials
• Maintains extensive caseload of coding denials.
• Formulates strategy for prioritizing cases and maintains aging within appropriate ranges with minimal direction or intervention from Leadership.
• Acts as a liaison among all department managers, staff, physicians and administration with respect to coding denials issues.
• Assists with the development of denial reports and other statistical reports.
• Reviews insurance coding-related denials, including but not limited to: Diagnosis codes not supported, incorrect or invalid CPT codes, modifier issues, and/or general coding error denials.
• Responsible for reviewing assigned diagnostic and procedural codes against patient charts using ICD-10-CM, CPT, or any other designated coding classification system in accordance with coding rules and regulations.
• Reviews medical records for the determination of accurate assignment of all documented diagnoses and procedures.
• Contacts insurance carriers as appropriate to resolve claim issues
• Maintains payer portal access and utilizes said portal to assist in reviewing commercial medical policies
• Maintains working knowledge of regulatory and third-party policies and requirements to ensure compliance; remains current with applicable insurance carriers’ timely filing deadlines, claims submission processes, and appeal processes and escalates timely filing requests to leadership.
• Assists with short-notice timely filing deadlines for accounts with coding issues.
• Provides feedback to the coding leadership team regarding coding denials.
• Compiles training material and educational sessions associated with coding denial-related topics and presents such educational materials. Collaboratively works with the coding education team & coding compliance team to assist in providing education to coders, physicians and mid-level providers.
• Monitors for coding trends, works collaboratively with the revenue cycle teams to prevent avoidable denials and reduce revenue loss.
• Identifies, quantifies and communicates risk concerns to leadership and supports mitigation efforts as appropriate. Demonstrates the ability to analyze coded data to identify areas of risk and provide suggestions for documentation improvement.
• Organization Expectations, as applicable:
• Fulfills all organizational requirements.
• Completes all required learning relevant to the role.
• Complies with and maintains knowledge of all relevant laws, regulations, policies, procedures and standards.
• Fosters a culture of improvement, efficiency and innovative thinking.
• Recommends process efficiencies, strategies for improvement and/or solutions to align with business strategies.
• Participate in process improvement meetings and/or discussions, recommending process efficiencies and/or strategies for denial prevention and revenue improvement.
• Performs all assigned functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Adheres to HIPAA compliance rules and regulations.
• Requires critical thinking skills, decisive judgment, and the ability to work with minimal supervision.
• Educates and mentors new employees through the on-boarding process.
• Adheres to productivity and quality standards.
• Performs other duties as assigned.

Required Qualifications

• 5+ years of coding-related experience such as coding, abstracting, Data Quality in Denials
• 1+ years' experience in managing and appealing denials
• 1+ years expertise in reading and interpreting commercial payer medical policies
• Certified Coding Specialist-Professional (CCS-P) orCertified Professional Coder (CPC)

Preferred Qualifications

• B.S./B.A. in HIM
• 7+ years of coding related experience such as coding, abstracting, Data Quality in coding function type as required by position
• Epic experience in either Resolute Physician Billing
• Registered Health Info Admin orRegistered Health Info Tech

Benefit Overview

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information: https://www.fairview.org/careers/benefits/noncontract

Compensation Disclaimer

The posted pay range is for a 40-hour workweek (1.0 FTE). The actual rate of pay offered within this range may depend on several factors, such as FTE, skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization values pay equity and considers the internal equity of our team when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign‑on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status