Physical Therapy Administrative Coordinator

Southern California University of Health Sciences; Whittier (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

Southern California University of Health Sciences is seeking an Administrative Coordinator for the Doctor of Physical Therapy (DPT) Program to oversee daily operations and coordinate resources for the College of Health Professions. This full-time role requires 40 hours weekly with occasional evening and weekend lab immersion support.

The position reports to the DPT Program Director and focuses on operations, budgeting, personnel, and facilities.

Qualifications

• Bachelor’s degree required; Master’s preferred.
• Experience in higher education administration.
• Ability to manage multiple projects and budgets.

Responsibilities

• Direct and manage operations of the DPT Program.
• Coordinate travel for program directors, core faculty, and adjuncts.
• Prepare reports for internal and external bodies, including accrediting bodies.
• Oversee equipment budget and maintenance schedules.
• Holds signatory authority for the Program Director in daily operations.

Skills

Budgeting

Operations management

Project management

Communication

HR knowledge

Facilities management

Team coordination

Education

Bachelor’s degree

Master’s preferred

Tools

Spreadsheets

Job description

JOB TITLE: Physical Therapy Administrative Coordinator

DEPARTMENT: College of Health Professions

FSLA STATUS: Non-Exempt

COMPENSATION: $23.00 - $25.00/Hour

REPORTS TO: Physical Therapy LA Metro Program Director

GENERAL PURPOSE OF THE JOB:

The Administrative Coordinator for the Doctor of Physical Therapy Program is a full-time employee. Full-time employment is based on 40 hours per week. Intermittent evening and weekend hours required (for lab immersion activities).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The DPT Administrative Coordinator is responsible to the Program Director of the Doctor of Physical Therapy Program for directing and managing operations of the Program.

• Work closely and collaboratively with the Program Director to manage the operations, budget, personnel, and facilities within the DPT Program.
• Provide assistance and support to the Program Director in problem-solving, project planning and management.
• Advise the Program Director, Directors, and Faculty regarding the strategic plan, operations, budget, personnel, and facilities.
• Coordinate all related travel for the DPT Program Directors, Core faculty and adjuncts.
• Develop financial, personnel and facilities reports for internal and external bodies, including external accrediting bodies.
• Prepare spreadsheets/reports/surveys for data analysis and monitoring of all financial resources, including operations, personnel, and revenue.
• Serve as central contact with institutional administration on operations, budget, personnel, and facilities.
• Serve as central contact with academic department administration on budget, personnel and facilities matters for the DPT Program.
• Order all equipment and manages equipment budget for the DPT Program.
• Oversee and coordinates the preventative maintenance schedule for all DPT Program equipment.
• Plan, manages and directs the onsite lab intensive sessions for the DPT Program, including construction/deconstruction of labs and coordination of moving equipment.
• Plans, manages and directs the information and instructional technology in the DPT Program.
• Plans, manages and directs the DPT Program website.
• Holds signatory authority for the Program Director in the daily operations of the college and uses discretional judgment to act on the Program Director’s behalf in resolving issues with routine operations.
• Ensures compliance with institution and school personnel and fiscal policies.
• Assists with budgetary aspects of annual accreditation reporting and self- study accreditation.
• Coordinates with Evidence In Motion for ongoing Learning Academy, Clinical Excellence Network, and adjunct faculty support.
• Attends DPT Program faculty and staff meetings as appropriate.
• Serves as additional support for the DPT Program Director when needed.
• Performs other duties as assigned.

ATTENDANCE:

Must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.

Onsite - this position requires occasional onsite attendance in preparation for and to support lab immersions. Plans, manages and directs the onsite lab intensive sessions for the DPT Program, including construction/deconstruction of labs and coordination of receiving and moving equipment.

EDUCATION AND/OR EXPERIENCE:

The Director of Operations for the DPT Program must possess a Bachelor’s degree, but a Master’s degree is preferred, and have appropriate experience in higher education administration. The Director of Operations for the DPT Program must demonstrate the following knowledge, skill and ability or be able to explain and demonstrate that the Director of Operations for the DPT Program can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skill and ability.

OTHER SKILLS AND ABILITIES/ QUALIFICATIONS:

• Completes a minimum of one professional development activity annually.
• Prepares an annual portfolio of accomplishments for Annual Performance. Review with Program Director.
• Experience in logistics, problems solving, coordinating and managing multiple projects.
• Knowledge of accounting principles and fiscal management.
• Knowledge of budgetary reporting, financial management and presentation.
• Knowledge of human resources and facilities management practices.
• Knowledge of the higher education environment, particularly in a health-related area.
• Knowledge of University policies and procedures.
• Ability to demonstrate ability to work well with others (vendors, faculty, staff, etc.)
• Ability to manage challenging situations and exercise sound judgment, solving problems effectively
• Ability to manage multiple priorities through to completion with timelines.
• Ability to interpret and apply policies and guidelines effectively and accurately.
• Ability to work both independently and collaboratively.
• Ability to maintain confidentiality and sound judgment in dealing with sensitive issues.
• Ability to respond and maintain flexibility with changing priorities, weather-related schedule delays, and crisis situations.
• Ability to establish and maintain effective working relationships with various internal and external constituents.
• Ability to work in a collaborative environment with University programs and within the EIM partnership.
• Ability to travel for training and/or DPT program strategic planning

PHYSICAL DEMANDS:

Ability to receive and move deliveries and equipment in preparation for lab immersions. Regularly required to communicate verbally and listen. Frequently required to use hands, fingers, arms and legs. Occasionally required to stand, sit, walk or crouch. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

WORK ENVIRONMENT:

• Supports the mission, goals, and objectives of the DPT Program.
• Participates in appropriate national, state, and local professional and scientific organizations.
• Develops and maintains professional relationships with all administrators, faculty, staff and students in the DPT Program and University
• Conducts oneself in a positive and professional manner as a representative of the DPT Program and University.
• Adheres to all DPT Program and University policies and procedures.

SCU Core Values:

• Integrative Health: We teach, learn, collaborate, and lead by creating an open environment for multiple disciplines and professionals to bring their shared and unique skills together for the benefit of patients and students.
• Evidence-based Practice: We value a culture of inquiry, assessment, research, scholarship, and judicious use of current best evidence to inform our decisions and work.
• Health Equity: We value people equally. We strive to educate graduates that are prepared to improve individual and community health.
• Inclusivity: We welcome everyone regardless of age, race, ethnicity, class, religion, gender, gender expression, sexual orientation, disability, or any other similar or protected status. We believe inclusivity leads to more diversity in our reasoning, better representativeness in our conclusions, more ingenuity in our problem solving, and greater equity in our care

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