Associate Program Director, PT

Excelon Associates Recruitment; San Marcos (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Excelon Institute is seeking an Associate Program Director to lead the DPT Hybrid Immersion and FLEX program operations, ensuring alignment with learning goals and outcomes. The role involves teaching the curriculum and maintaining consistency between main and expansion programs, while supporting program expansion.

The candidate will supervise faculty, assist in budget development, and participate in policy development, recruitment, and community engagement.

Qualifications

• Requires an advanced doctoral degree with proven scholarship and service.
• State licensed, or license-eligible, as a therapist in the program area.

Responsibilities

• Provide administrative leadership across program operations.
• Oversee faculty and staff, including recruitment and development.
• Support budget planning and resource coordination.
• Coordinate cross-department communication and student services.
• Represent the institution at events and marketing activities.

Skills

Communication

Time management

Organization

Data analysis

Team collaboration

Policy knowledge

Independent work

Leadership

Education

Advanced doctoral degree

Therapist license eligibility

Tools

Learning Management Systems

Virtual instructional tools

Collaboration tools

Job description

General Summary

Working in coordination with the Program Director, the Associate Program Director provides administrative leadership across all aspects of the DPT Hybrid Immersion and FLEX program operations. The role also supports delivery of the expansion program, including teaching the curriculum in a way that meets program goals and learning outcomes and maintains consistency between the main and expansion programs. The Associate Program Director provides administrative leadership for the academic program's operation.

Essential Duties and Responsibilities

The Associate Program Director:

• Implements strategies that advance program goals in line with the institution's goals and policies
• Collects, prepares, and provides outcome data and program information as required by the institution
• Participates in the Program Director Council and contributes to the development and implementation of policies and procedures
• Oversees core and contributing faculty in areas tied to the professional program
• Oversees and takes part in the training, development, and supervision of core faculty
• Leads and participates in the recruitment and hiring of contributing faculty and lab assistants
• Oversees the local clinical education office, including its responsibilities, policies, and organizational development
• Works with local facility managers, other program leadership, and student services to support student satisfaction and consistent communication across departments
• Plans and takes part in special events for the program
• Supports the Program Director in developing the local program budget and coordinates local resources for classroom and lab activities, faculty scholarship, and student needs
• Supervises program students and handles student matters such as complaints, appeals, and misconduct
• Carries a reduced teaching workload not to exceed 0.5 FTE
• Contributes through service and scholarly activity
• Participates in marketing activities and represents the institution at related events

Other Duties and Responsibilities

The Associate Program Director may take on other duties as management determines from time to time.

Travel Requirements

The role may require driving or travel to other campuses. A valid driver license for the state of residence and at least the minimum liability insurance required by that state are needed, along with the ability to travel to off-site locations for marketing and community or professional activities.

Management and Supervisory Responsibilities

The Associate Program Director directs and supervises faculty, students, and staff for the program and coordinates with the Program Director on the main program.

Position in the Organization

Reports to: Senior Academic Program Director / Academic Program Director

Supervises: Core Faculty, Contributing Faculty, Academic Program Assistants, Student Workers

Technical, Managerial, and People Skills Required

To perform the role successfully, the candidate must be able to carry out each essential duty satisfactorily. The requirements below represent the knowledge, skill, and ability needed. Incumbents are evaluated in part on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The candidate:

• Demonstrates strong communication, time management, and organizational skills with faculty, students, and outside constituents
• Brings proven organizational ability along with strong communication, time management, and delegation experience
• Shows demonstrated skill in data analysis and student outcomes
• Has experience with collaboration, facilitation, and team building
• Works independently across numerous projects with little or no supervision and also contributes within a team, promoting collaboration
• Models core values and takes an active role in upholding institutional policies
• Interacts effectively with institutional support services

Education and Experience

• State licensed, or license-eligible, therapist in the relevant academic program
• An advanced doctoral degree or terminal doctorate with proven scholarship, service, and committee activity
• Demonstrated leadership ability
• Prior entry-level therapy education teaching experience required; graduate-level education administration strongly preferred
• Experience teaching in remote or online learning environments, including effective use of learning management systems, virtual instructional technologies, and student engagement strategies
• Demonstrated experience working in a hybrid immersion modality and environment

Licensure and Certification

Current state practice license, or license-eligible, as a therapist in the assigned academic program.

Business Competencies

The candidate should demonstrate the following competencies:

• Committed to mission and values: understands the institution's mission and values, with a passion for facilitating learning and helping students manage their own learning journey
• Contributes knowledge to the discipline: motivated to contribute through research, scholarship, professional practice, or creative work
• Accountable: takes personal responsibility for goals and outcomes that support student success, sets clear expectations, follows through on commitments, and holds students accountable for assignments and performance
• Collaborative: works cooperatively across the institution and beyond, including the community and partnerships, while representing own interests and remaining inclusive and fair
• Communicates effectively: adapts oral and written communication to the audience and message, and listens attentively
• Drives engagement: makes students feel welcome, understood, and valued, creates a learning environment that is compelling, challenging, and productive, and fosters a climate where people are motivated to do their best work toward the organization's objectives
• Academic discipline expertise: holds the credentials, industry expertise, and experience needed to teach to required standards and qualifications
• Education design: designs learning experiences tied closely to learning outcomes, including lesson planning and the design of project-based, work-integrated, group, and interactive learning, with depth in pedagogy, andragogy, and learning effectiveness
• Teaching delivery and learning facilitation: manages small, large, blended, hybrid, and online classrooms, ensuring participation and managing time and attention effectively
• People leadership: leads by example in finding and developing talent, with a focus on talent acquisition, performance targets that raise standards, and development of high-potential talent

Excelon does not discriminate on the basis of race, religion, sex, gender, sexual orientation, national origin, marital or veteran status, disability, age, or any other characteristic protected by law.