Physical Operations Manager (Facilities, Security & Logistics)

Omen AI; Irvine (CA); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Flexible PTO

WFH setup stipend

Relocation support to San Francisco

Free food & snacks

Daily in-office dinner provided

Job summary

Omen AI in Irvine, CA is seeking a Physical Operations Manager to own the facility, security, and logistics. You will build the systems that keep labs, production, and inventory running smoothly, from space planning to vendor management.

You will implement security policies, manage access control and cameras, and lead OSHA/EHS programs to keep the lab safe. This is an in-person role requiring hands-on work and a bias for action.

Qualifications

• 6+ years in facilities, operations, or logistics with 2+ years owning a site end-to-end.
• Hands-on facility management with labs, manufacturing or warehouse space.
• Experience owning physical security programs (access, cameras, alarms, visitor policy).
• Knowledge of EHS and OSHA requirements, including chemical handling.
• Experience moving physical product: receiving, inventory, shipping.

Responsibilities

• Own the Facility: Run Irvine site end to end including layout, lab and shop infra, maintenance, utilities, janitorial, and vendor management.
• Run Physical Security: Manage access control, cameras, alarms, and visitor management; policy and incidents.
• Lead Environmental, Health & Safety (EHS): OSHA compliance, chemical storage, PPE, emergency plans, incident reporting.
• Own Inbound & Inventory: Receive, inspect, and track components; stand up trusted inventory system.
• Run Outbound & Returns: Pack, ship, and track sensor units; manage field RMAs and chain of custody.

Skills

Facilities ops

Security management

Logistics coordination

Vendor management

EHS knowledge

Inventory control

Tools

CMMS

NetSuite

Job description

Physical Operations Manager (Facilities, Security & Logistics)

Irvine, CA

Physical Operations Manager (Facilities, Security & Logistics)

Location: Irvine, CA (In-person)

Who We Are

Omen is miniaturizing lab-grade spectroscopy into field-deployable embedded sensors. Our systems deliver PPM-level trace analysis on the fluids inside industrial machines and datacenters. That lets us catch wear trends like bearing failures or coolant contamination in real time, weeks to months before a catastrophic failure.

Our team is a tightly knit group of ~20 builders, dropouts, and industry veterans. We don't build things that are good enough; we build things that are 100x better.

The Challenge

We are moving from prototypes to fielded hardware across two systems:

• Omen Scout: for closed-loop hydraulic and lubricating oils.
• Omen Sentry: for direct-to-chip liquid cooling loops (typically water/glycol mixtures).

We have a growing building full of labs, chemicals, prototypes, and inventory, plus a steady flow of hardware going out to industrial sites and datacenters and sometimes coming back. Today, engineers handle the building, the doors, and the shipping in between their real jobs. We need an operator to own the physical side of the company: the facility, its security and safety, and everything that moves in and out of it. You will build these systems from scratch and keep them a step ahead of our growth.

What You Will Do

• Own the Facility: Run the Irvine site end to end: layout and build-outs, lab and shop infrastructure, maintenance, utilities, janitorial, landlord and building management, and facility vendors. Plan space for headcount and production growth before we run out of it.
• Run Physical Security: Own access control, badging, cameras, alarms, and visitor management. Protect our IP, prototypes, and customer hardware. Set the policies, pick and manage the systems and vendors, and lead response when something goes wrong.
• Lead Environmental, Health & Safety (EHS): Build and run our safety program: OSHA compliance, chemical storage and hazardous waste, SDS records, PPE, training, emergency plans, and incident reporting. Make the lab a place where people move fast without getting hurt.
• Own Inbound & Inventory: Receive, inspect, and track components and sub-assemblies from suppliers and contract manufacturers. Stand up an inventory system (bin locations, cycle counts, reorder points) that engineering can trust without asking.
• Run Outbound, Field Deployments & Returns: Pack, ship, and track sensor units to customer sites across the US, including regulated shipments (fluid samples, chemicals, lithium batteries) under DOT and IATA rules. Run RMAs and get failed field units back to engineering with clear chain of custody.

What We Are Looking For

• 6+ years in facilities, physical operations, or logistics, with at least 2 years owning a site or function end to end, not just executing within one.
• Hands-on experience running a facility with labs, manufacturing, or warehouse space: build-outs, maintenance, vendors, and landlord relationships.
• Experience owning physical security programs: access control, cameras, alarms, visitor policy, and incident response.
• Working knowledge of EHS and OSHA requirements, including chemical handling and hazardous materials.
• Experience moving physical product: receiving, inventory control, shipping, and carrier/freight management.
• You have built ops from scratch, or rebuilt broken ones, in a lean or fast-growing environment.
• A strong action bias. You would rather fix the shelf today than write a memo about it, and you're comfortable doing the physical work yourself.

Nice to Have

• Experience at a hardware, defense, energy, or manufacturing company (an Anduril-, Tesla-, or SpaceX-style operation).
• Experience with security platforms (Verkada, Kisi, Brivo, or similar) and with facilities or maintenance systems (CMMS).
• Exposure to ERP or inventory systems (NetSuite, Katana, Fishbowl, or similar).
• Certifications such as OSHA 30, HAZMAT/IATA, CPP or PSP (security), or FMP (facilities).

Base Range of 110k to 140k + Equity

• Flexible PTO
• WFH setup stipend
• Relocation support to San Francisco
• Free food & snacks
• Daily in-office dinner provided

Why Omen?

We take physics seriously, but we don't let red tape slow us down. You will be the person who keeps the building running, the lab safe, the doors secure, and the hardware moving. If you want to build an operation from the ground up for hardware that protects the most expensive infrastructure on the planet, we want to talk to you.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Omen AI’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.