Philanthropy Executive Assistant (TNC)

The Nature Conservancy; Florida; On-site; USD 52,000 - 66,000; Full time

Job summary

The Nature Conservancy seeks an experienced Philanthropy Executive Assistant to provide comprehensive administrative support to the Florida Philanthropy department and Director of Philanthropy. You will handle travel, calendars, correspondence, expense processing, and meeting logistics, while maintaining donor activity in the philanthropy database.

You will coordinate with staff across programs, donors, vendors, and volunteers, supporting philanthropy events and field trips, and contributing to

Qualifications

• Bachelor’s degree and 2 years’ experience or equivalent combination.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines; and
• Experience working across teams and communicating with a wide range of people

Responsibilities

• Provide direct administrative support to the Director of Philanthropy and the Florida Philanthropy department.
• Arrange travel, manage calendars, answer phones, draft correspondence, process expenses, and schedule meetings.
• Maintain, track, and research data using systems; produce and review reports.
• Guide administrative requirements based on policies and procedures; implement processes to improve effectiveness.
• Coordinate activities with multiple variables, set deadlines, and manage timelines.
• Communicate on behalf of the supervisor with staff, donors, vendors, and business relations; support events and field trips.

Skills

Bachelor’s degree

2+ years experience

Report generation

Data interpretation

Business writing

Editing and proofreading

Time management

Cross-team communication

Education

Bachelor’s degree

Job description

The Nature Conservancy is the leading conservation organization working to make a positive impact around the world in more than 72 countries, all 50 United States, and your neighborhood. Founded in 1951, our mission is to conserve the lands and waters on which all life depends. One of our core values is our commitment to a globally diverse and culturally competent workforce. Visit www.nature.org/aboutus to learn more.

Become a force for nature and healthy planet by joining our team! In Florida, the Conservancy is dedicated to supporting natural systems along our coasts and in-land, implementing nature-based solutions to help minimize risk to coastal communities from storms and sea level rise and exploring and implementing ways to ensure that nature and the benefits it brings are incorporated into existing and developing cities in order to alleviate threats in currently urbanized areas, and capitalize on opportunities to balance development with nature – to do right with nature and by nature -- within our communities.

About The Position

The Philanthropy Executive Assistant will provide direct administrative support to the Director of Philanthropy and the Florida Philanthropy department. The Philanthropy Executive Assistant will be responsible for a variety of administrative support tasks, including arranging travel, managing calendars, answering phones, drafting correspondence, processing expenses, and scheduling and coordinating meeting logistics. They will use available systems and resources to maintain, track, and research data, and to produce and review reports. They will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will implement processes and practices in order to improve effectiveness. They will also work to improve effectiveness by communicating or distributing information to assist staff in making decisions, solving problems, and improving workflow. The Assistant will coordinate activities with multiple variables, set realistic deadlines, and manage timelines. They will communicate on behalf of supervisor with staff in various programs across the Conservancy; as well as with donors, vendors, and business relations. The Assistant will provide support for the philanthropy department’s events and field trip program. This support will include addressing on-the-ground needs that will require the Executive Assistant to travel to events, meetings and trainings as needed. The Assistant will also maintain and track donor activity in the philanthropy database in support of the Director of Philanthropy and the events team.

Qualifications

The ideal candidate will have a background and track record that includes:

Minimum Qualifications

• Bachelor’s degree and 2 years’ experience or equivalent combination;
• Experience generating reports and interpreting data;
• Experience in business writing, editing, and proofreading;
• Experience organizing time and managing diverse activities to meet deadlines; and
• Experience working across teams and communicating with a wide range of people

Preferred Qualifications

• Demonstrated initiative
• Ability to analyze information for the purpose of coordinating and planning activities, and solving problems;
• Ability to use existing technology to achieve desired results;
• Experience interpreting guidelines to achieve desired results;
• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff; and/or
• Strong organization skills, accuracy, and attention to detail

With the support of more than one million members, the Conservancy addresses the most pressing threats to people and nature, working in wild places and in human settled areas including cities. Since its founding in 1951, The Nature Conservancy has protected more than 119 million acres of land and 5,000 miles of rivers worldwide. Through important and strategic partnerships, we are expanding the impact of our work, finding creative ways to pursue our vision of a world where people and nature thrive together, and building long-term relationships with communities and community organizations, government agencies, and commercial businesses. We create partnerships to apply nature based solutions to both climate change and the meeting of human needs while conserving natural resources at a new scale.

The Nature Conservancy is an Equal Opportunity Employer Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of diverse people of all genders, backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military or veteran status or other status protected by law.