Philanthropy Administrative Assistant II - San Diego Zoo Wildlife Alliance

San Diego Zoo Wildlife Alliance; San Diego (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking organization dedicated to wildlife conservation as an Administrative Assistant II. In this pivotal role, you will provide advanced administrative support, ensuring the smooth operation of various departments and enhancing donor engagement efforts. Your organizational skills and attention to detail will be crucial in managing complex tasks and representing the organization positively. This is an exciting opportunity to contribute to a mission-driven team that inspires passion for nature and conservation while enjoying perks like free admission to world-famous attractions. If you thrive in a dynamic environment and are passionate about making a difference, we want to hear from you!

Benefits

Free admission to the San Diego Zoo

Family Passes

Complimentary Tickets

Local and In-House Discounts

Employee Assistance Program

Wellness Program

Qualifications

• 2+ years of administrative support experience required.
• Experience in complex administrative functions is essential.

Responsibilities

• Provide advanced administrative support to management.
• Coordinate and maintain calendars and appointments.
• Handle complex meeting setups and logistics.

Skills

Organizational Skills

Effective Communication

Computer Software Proficiency

Tact and Diplomacy

Knowledge of Zoology

Education

High School Diploma

Some College

Job description

San Diego Zoo Wildlife Alliance is a nonprofit international conservation leader, committed to inspiring a passion for nature and creating a world where all life thrives. Empowering people from around the globe to support our mission to conserve wildlife through innovation and partnerships, we support cutting-edge conservation, and bring the stories of our work back to our two world-famous front doors - the San Diego Zoo and San Diego Zoo Safari Park - giving millions of guests, in person and virtually, the opportunity to experience conservation in action. The deep and extensive knowledge gained from more than a century of experience in wildlife care, health, veterinary services, nutrition and conservation makes us invaluable in the global effort to save species. Our team members play a crucial role in driving our conservation efforts forward and bringing us closer to a world where all life thrives.

HOW YOU WILL IMPACT OUR MISSION

The Administrative Assistant II provides advanced-level administrative support while handling a wide variety of complex administrative details. This position reports to a Vice President/Director/Manager.



WHAT YOU WILL DO

• Provide advanced-level administrative support to assigned manager and coordinate priorities across departments and units.


• Schedule and maintain calendar for assigned manager including, but not limited to, setting complex appointments and travel aligned with strategic priorities.


• Operate and maintain various cloud storage platforms and other on-line tools to leverage systems and reporting for purchasing, finance, legal and other business functions.


• Positively and professionally represent the organization to all team members and visitors.


• Research, order, and stock office and specialized supplies.


• Coordinate, setup and prepare for complex meetings.

WHAT ARE WE LOOKING FOR

The Philanthropy Administrative Assistant II will support the Corporate and Foundations Relations, and Government Grants team in donor cultivation and solicitation efforts. Ideal candidates have a keen eye for detail, excel at managing complex administrative tasks, and demonstrate a strong track record in world-class guest service and donor engagement. Applicants are encouraged to submit a cover letter and a writing sample with their application. Candidates must be at least 18 years old to be considered for this role.

• JOB EXPERIENCE
  
  
  
  • Advanced, diversified, and confidential administrative functions requiring broad and comprehensive experience required.
  
  
  • Must have at least two years of administrative support experience.
  
  
  
  

• EDUCATION AND CERTIFICATIONS
  
  
  
  • High School Diploma required.
  
  
  • Some college preferred.
  
  
  
  

• SKILLS AND KNOWLEDGE
  
  
  
  • Must have strong organizational skills.
  
  
  • Ability to communicate effectively, both orally and in writing required.
  
  
  • Ability to operate moderately complex computer software programs required.
  
  
  • Ability to handle complex situations with a high level of tact and diplomacy required.
  
  
  • Knowledge of Zoology and conservation issues is desirable in some assignments preferred.
  
  
  
  

SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER

• Free admission to the San Diego Zoo and the San Diego Zoo Safari Park


• Family Passes


• Complimentary Tickets


• Local and In-House Discounts


• Employee Assistance Program


• Wellness Program
  
  

IMPORTANT DETAILS

• Location: San Diego, CA


• Position Type: Hourly, Full-Time, Non-Exempt Position


• Hourly Rate: $21.30 to $23.55

Fraudulent Recruiting

Beware of fraudulent recruiting. Legitimate San Diego Zoo Wildlife Alliance contacts will use an @sdzwa.org email address. We do not request money, checks, equipment orders, or sensitive personal data during the recruitment process. San Diego Zoo Wildlife Alliance only conducts interviews via phone, Zoom, Teams or in-person.

If you have been asked for any of the above, or believe you have been contacted by someone posing as a San Diego Zoo Wildlife Alliance employee, please e-mail [e-mail]. If you feel that you have been the victim of fraud, please contact your financial institution(s) immediately.

Be an ally for wildlife by joining our team!

At San Diego Zoo Wildlife Alliance, we thrive on celebrating our differences. Diversity is vital for the benefit of our team members, our guests, our community, and our wildlife.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

If you require a reasonable accommodation to complete an application, please email your request to [e-mail] and provide the job title and location to which you are applying.

As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United States.

San Diego Zoo Wildlife Alliance is a drug free workplace.