Philanthropy Administrative Assistant

Opportunity International; Chicago (IL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid time off

403(b) retirement plan

Job summary

A global nonprofit organization is seeking a Philanthropy Administrative Assistant to provide comprehensive operational support to gift officers. The role involves managing schedules, organizing donor meetings, and processing expenses while ensuring data integrity within CRM systems. The ideal candidate will have a strong customer-service mindset, excellent communication skills, and 3-5 years of experience in a nonprofit environment. This position offers a compensation range of $50,000 - $60,000 annually and involves minimal travel, primarily for on-site support.

Qualifications

• 3-5 years of experience in development operations or administrative support.
• Strong organizational skills and attention to detail.
• Ability to manage scheduling and travel logistics.
• Experience handling confidential information with discretion.

Responsibilities

• Manage calendars and schedule donor meetings.
• Process expenses and maintain workflow systems.
• Assist with gift officer portfolios and performance reports.
• Conduct donor research and maintain CRM systems.
• Support events through project management and logistics.

Skills

Organizational abilities

Project management

Customer-service mindset

Written and verbal communication skills

Problem-solving skills

Fluency in English

Proficiency in Microsoft Office Suite

Experience with CRM systems

Education

Associate degree or equivalent experience

Bachelor's degree preferred

Tools

Salesforce

Raiser's Edge

Microsoft Office Suite

Job description

The Philanthropy Administrative Assistant is responsible for providing comprehensive operational, administrative, and strategic support that enables gift officers, who are geographically dispersed across three US time zones, to cultivate, solicit, and steward donors effectively. This role ensures that all behind-the-scenes infrastructure, including scheduling, data management, research, reporting, and interdepartmental coordination to advance fundraising outcomes.

Compensation Range: $50,000 - $60,000 Annually

RESPONSIBILITIES

include the following. Other duties may be assigned.

• Manage calendars, schedule donor meetings, coordinate meeting preparations, and organize proposal materials, including personalized and mass outreach correspondence.
• Arrange travel logistics and handle post‑meeting follow‑up actions.
• Process expenses and maintain workflow systems.
• Assist with gift officer portfolios to ensure balance and productivity, attending support meetings.
• Provide pipeline forecasts, dashboards, and performance reports.
• Conduct donor and prospect research and provide capacity ratings.
• Configure and maintain CRM systems in collaboration with cross-departmental teams, safeguarding data integrity.
• Support events through project management, logistics, and collateral coordination.
• Manage communication and scheduling for CEO‑related donor interactions.
• Assist with collateral creation, distribution, and gift processing collaboration.

QUALIFICATIONS

• Must have at least an Associate degree or equivalent experience in nonprofit management, business administration, communications, general administrative, and/ or support experience. Bachelor’s degree preferred.
• 3–5 years of experience in development operations, advancement services, donor relations, or administrative support within a nonprofit or fundraising environment.
• Strong organizational and project management abilities with attention to detail.
• Customer‑service mindset, problem-solving skill with a positive and collaborative approach, in a fast-paced environment.
• High degree of initiative and ability to work independently.
• Excellent written and verbal communication skills.
• Proficiency with CRM systems (e.g., Salesforce, Raiser's Edge, or similar donor databases) and strong skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience handling confidential information with discretion.
• Ability to manage scheduling, travel logistics, and meeting preparation with time management skills.
• An understanding of and a commitment to advancing the mission and values of Opportunity International.

LANGUAGE SKILLS

• Written and verbal fluency in English required, fluency in French or Spanish desirable.

TRAVEL REQUIREMENTS

• 10 % travel for minimal to occasional on-site event support.

ABOUT OPPORTUNITY INTERNATIONAL

Opportunity International is a global non-profit that has been equipping people to build sustainable livelihoods and educate their children for 54 years. Opportunity provides 21 million families with innovative financial resources, training, and support to grow their small businesses and send their children to school. In 2024, Opportunity International and its partners helped fund 19,000 schools that reached 3.4 million children. We respond to Jesus Christ's call to love and serve people living in poverty. We seek to emulate the Good Samaritan, whose compassion crossed ethnic groups and religions. We serve all people regardless of religion, race, ethnicity, or gender. Discover more at opportunity.org or join the conversation on Facebook, LinkedIn, and Instagram.

CHILD PROTECTION COMMITMENT

Opportunity believes that all children have a right to protection from any form of abuse, regardless of gender, culture, ethnicity, age, religion, sexual orientation, or ability. Opportunity operates in line with international best practices for child protection and recognizes its responsibility to ensure that all employees meet this requirement. This policy applies to anyone acting on behalf of Opportunity or is involved in its programs in any capacity. All employees are subject to background checks, which include criminal checks and sex offender list checks, as allowed by local law.

EQUAL PAY & BENEFITS COMMITMENT

At Opportunity International, we are dedicated to maintaining transparency and fairness in our hiring process. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and Opportunity International reserves the right to modify this pay range at any time. For regular roles, Opportunity International offers medical, dental, vision, life and AD&D, disability, accident, critical illness, cancer, and pet insurance, identity theft protection, 403(b), and paid time off. For more details on our benefits, please visit our website here.