Pharmacy Operations Coordinator

CommonSpirit Health; Colorado Springs (CO); On-site; USD 60,000 - 75,000; Full time

Job summary

St Francis Interquest in Colorado Springs is seeking a Pharmacy Operations Coordinator to manage procurement, inventory, and distribution of pharmacy supplies. You will oversee automated systems, provide staff training, and ensure compliance with QA and controlled-substance protocols.

The role requires strong organization, technical capability, and clear communication to support hospital pharmacy operations and staff. This is a full-time on-site position at a hospital facility.

Qualifications

• High School Diploma, GED or equivalent.
• Two (2) years of recent pharmacy experience or equivalent.
• Registered Pharmacy Tech in the state of employment.
• Active CPTEXCPT or CPTPTCB or CPHT certification in good standing in state of employment.

Responsibilities

• Maintains and monitors sitespecific inventory of all medications, pharmaceutical supplies, and IV solutions and supplies utilized by pharmacy personnel and ensures appropriate inventory levels are maintained for effective operation of the hospital.
• Coordinates the procurement of all pharmacy medications, I.V. solutions, supplies and special order items via the pharmacy purchasing system(s) for the assigned hospital.
• Serves as a pharmacy administrator and subject matter expert for the hospital’s automated medication distribution system.
• Oversees and troubleshoots the Automated Dispensing Cabinet (ADC) console; communicates changes to Pharmacy staff; serves as a liaison between ADC and Pharmacy; monitors ADC security by reviewing staff update lists; trains staff on system changes and upgrades; notifies Operations Manager/Director or vendor of system issues.
• Initiates monthly QA monitoring and report requirements to include 797, temperature tracking monitoring and compliance; produces QA discrepancy reports; maintains storage records.
• Coordinates the purchasing of all controlled substances; monitors product changes and back orders; updates CII safe contract numbers; may participate in the investigative process when diversion is identified.

Skills

Pharmacy operations

Inventory management

Procurement

Staff training

System administration

Education

High School Diploma or GED

Tools

Pharmacy purchasing systems

Automated Dispensing Cabinet (ADC)

Job description

Job Summary and Responsibilities

As our Pharmacy Operations Coordinator, you will manage various tasks crucial for the efficient functioning of pharmacy operations, ensuring timely and accurate management of essential supplies and equipment.
Every day, you will oversee procurement, inventory, and distribution processes for pharmacy supplies, including specialized items. You will also manage compliance for certain controlled inventory, serve as a system expert for automated solutions, and provide support and training to staff.
To be successful, you will need strong organizational, technical, and communication skills to maintain operational standards, manage inventory, and support team needs.

• Maintains and monitors sitespecific inventory of all medications, pharmaceutical supplies, and IV solutions and supplies utilized by pharmacy personnel and ensures appropriate inventory levels are maintained for effective operation of the hospital.
• Coordinates the procurement of all pharmacy medications, I.V.
  solutions, supplies and special order items via the pharmacy purchasing system(s) for the assigned hospital.
• Serves as a pharmacy administrator and subject matter expert for the hospital’s automated medication distribution system.
• Oversees and troubleshoots the Automated Dispensing Cabinet (ADC) console; communicates changes to Pharmacy staff; serves as a liaison between ADC and Pharmacy; monitors ADC security by reviewing staff update lists; trains staff on system changes and upgrades; notifies Operations Manager/Director or vendor of system issues.
• Initiates monthly QA monitoring and report requirements to include 797, temperature tracking monitoring and compliance; produces QA discrepancy reports; maintains storage records.
• Coordinates the purchasing of all controlled substances; monitors product changes and back orders; updates CII safe contract numbers; may participate in the investigative process when diversion is identified.

Job Requirements

Required

• High School Diploma, GED or equivalent
• Two (2) years of recent pharmacy experience or equivalent
• Registered Pharmacy Tech in the state of employment
• Active CPTEXCPT or CPTPTCB or CPHT certification in good standing in state of employment

Where You'll Work

Think differently about the way care is given at St. Francis Hospital � Interquest! With 10 specialty-sized operating rooms, a full-service emergency department, inpatient, and critical care units, St. Francis Interquest is well-equipped for caregivers to redefine patient care and clinical efficiency. St. Francis Hospital � Interquest is the hospital of the future that will innovate patient care & clinical efficiency through state-of-the-art technology including smart patient rooms, whole-hospital telehealth, and real-time locating capabilities for equipment, patients, and employees. Caregivers will have the opportunity to work with world class specialty surgeons and enhance their skills within their specialty. Leaders will have a once-in-a-lifetime opportunity to build their own teams and cultivate a collaborative and supportive team culture. As a brand-new facility nestled in Colorado Springs, St. Francis Hospital � Interquest is designed to support our flourishing community! With 300+ days of annual sunshine, mild winters and easy access places like Pikes Peak, Garden of the Gods and some of Colorado's top destination resorts, you will enjoy an incredible lifestyle while having the career you've always wanted.