Pharmacy Inventory Coordinator

University Hospitals; Cleveland (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

University Hospitals in Cleveland is seeking a Pharmacy Storeroom Inventory Supervisor to plan, monitor, and coordinate staff responsible for safe, cost-effective drug acquisition and storage.

You will maintain accurate inventory, optimize par levels, collaborate across departments, and use Omnicell and other systems to document transactions and support patient care.

Qualifications

• 5+ years hospital pharmacy experience with computerized pharmacy systems.
• Inventory / storeroom management experience.

Responsibilities

• Monitor inventory for stock levels, expiration dates, shortages, overstock, and items requiring special handling.
• Perform routine inventory counts and investigate discrepancies.
• Replenish pharmacy areas, automated cabinets, refrigerators, and other storage locations.
• Collaborate with pharmacists, technicians, purchasing, nursing, and other departments to address inventory needs.
• Identify shortages and communicate concerns to pharmacy leadership.
• Maintain par levels and recommend adjustments based on utilization.
• Document inventory transactions using systems like Omnicell and other tools.
• Participate in audits, cycle counts, and quality-improvement activities.
• Maintain cabinets to ensure medications are stocked and accessible for patient care.
• Assist with adding/removing/modifying medications in Omnicell.
• Procurement and restocking of drugs within hospital pharmacies; process invoices/credits.

Skills

Communication

Pharmacy systems

Record keeping

MS Office (Excel/Word/Access)

Education

High School/GED

Bachelor's Degree

Tools

Omnicell Cabinets

Carousel

Pharmacy invoicing system

Job description

A Brief Overview

This position is responsible for planning, monitoring, and directly coordinating pharmacy storeroom staff in the safe, effective, and cost-effective acquisition of drugs within University Hospitals.

What You Will Do

Maintain accurate inventory levels and ensure items are stored in the appropriate location and under the appropriate storage conditions.

• Monitor inventory for stock levels, expiration dates, shortages, overstock, and items requiring special handling.
• Perform routine inventory counts and investigate and resolve inventory discrepancies.
• Replenish pharmacy areas, automated dispensing cabinets, refrigerators, and other designated medication storage locations as needed.
• Collaborate with pharmacists, pharmacy technicians, purchasing, nursing units, and other departments to address inventory and supply needs.
• Identify inventory issues and communicate shortages, backorders, discrepancies, and other concerns to the appropriate pharmacy leadership.
• Assist with maintaining appropriate par levels and recommend inventory adjustments based on utilization and operational needs.
• Support medication and supply movement between pharmacy locations while maintaining accurate documentation and inventory accountability.
• Use pharmacy inventory systems and other technology to document receiving, inventory transactions, replenishment, and distribution activities.
• Participate in inventory audits, cycle counts, and other quality-improvement activities.
• Maintain automated dispensing cabinets to ensure medications are appropriately stocked, organized, and available for patient care.
• Perform routine automated dispensing cabinets maintenance and troubleshooting, including resolving stocking issues, identifying equipment or drawer/bin issues, and addressing common user or medication-access problems.
• Assist with adding, removing, and modifying medications and inventory within Omnicell devices.
• Perform other duties as assigned to support safe, efficient, and reliable pharmacy operations.
• Procurement and restocking of drug products within the hospital and individual pharmacies
• Processing of all associated invoices and credits.
• Maintain orderliness of pharmacy storeroom area.
• Utilization of electronic systems for ordering and receiving.

Additional Responsibilities

• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.

Qualifications:

Education

• High School Equivalent / GED (Required) and
• Bachelor's Degree (Preferred)

Work Experience

• 5+ years hospital pharmacy experience with emphasis on computerized pharmacy systems, such as Omnicell Cabinets and Carousel, Pharmacy Procurement and invoicing systems. (Required) and
• Inventory / storeroom management experience (Required)

Knowledge, Skills, & Abilities

• Good communication skills essential. (Required proficiency)
• Knowledge of computerized pharmacy ordering and distribution systems. (Required proficiency)
• Strong record keeping abilities. (Required proficiency)
• Microsoft Excel, Word, and Access experience (Required proficiency)

Licenses and Certifications

• Certified Pharmacy Technician (CPhT) and Ohio Board of Pharmacy Registered (Required)

Physical Demands

• Standing Occasionally
• Walking Occasionally
• Sitting Constantly
• Lifting Rarely up to 20 lbs
• Carrying Rarely up to 20 lbs
• Pushing Rarely up to 20 lbs
• Pulling Rarely up to 20 lbs
• Climbing Rarely up to 20 lbs
• Balancing Rarely
• Stooping Rarely
• Kneeling Rarely
• Crouching Rarely
• Crawling Rarely
• Reaching Rarely
• Handling Occasionally
• Grasping Occasionally
• Feeling Rarely
• Talking Constantly
• Hearing Constantly
• Repetitive Motions Frequently
• Eye/Hand/Foot Coordination Frequently

Travel Requirements

• 10%