Pharmacy Inventory Controller

Beth Israel Deaconess Medical Center, Inc.; United States; On-site; USD 60,000 - 81,000; Full time

Job summary

Beth Israel Deaconess Medical Center, Inc. is seeking a Pharmacy Inventory Controller to facilitate procurement of medicines and supplies while ensuring safety, quality, and cost-effectiveness for retail and specialty pharmacies.

The role includes maintaining accurate records, reconciling invoices, ensuring timely payments, and managing return-to-stock processes. It also covers stocking and maintaining pharmacy automation and inventory optimization using our pharmacy software.

Qualifications

• High School diploma or GED required.
• Bachelor's degree preferred.
• Massachusetts Pharmacy Technician certification/license required.
• 1–3 years related work experience in a medical field.
• Experience with computer systems and Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Access).

Responsibilities

• Receive orders and verify POs against packing slips to ensure accuracy and escalate discrepancies with distributors/manufacturers.
• Lead semi-annual inventory tallies with Pharmacy Manager and cover scheduled/unscheduled time off as needed.
• Oversee physical inventories with Internal Audit and Finance departments.
• Order, receive, store, secure, and maintain drugs and supplies per standards and manufacturer guidelines; ensure proper pedigree per laws.
• Load and maintain pharmacy automation for retail operations.
• Use pharmacy software to optimize PAR levels, forecast purchasing needs, and manage slow movers, backorders, returns, and shrinkage.
• Coordinate with vendors and wholesalers to place orders via wholesalers, GPO, dropship, 340B, or manufacturer designee.
• Collaborate with Finance to provide accruals, perform end-of-month counts, cross charges, and generate department financial reports.
• Oversee recalls for drugs and products in retail and specialty pharmacies.
• Assist with weekly and biennial controlled substances inventory; oversee CSOS ordering; perform other duties as assigned.

Education

High School diploma or GED

Bachelor's degree preferred

Massachusetts Pharmacy Technician certification

Tools

Microsoft Office

Job description

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Pharmacy Inventory Controller is responsible for facilitating the procurement of medicine and pharmacy supplies that meet the prescribed safety and health standards at a cost-effective price for the retail and specialty pharmacies. Keeping accurate records of purchases, reconciling with invoices, ensuring payment of invoices, and return-to-stock for both retail and specialty pharmacies. Additionally, stocking and maintaining of pharmacy automation.

Essential Responsibilities

• 1. Receives order to ensure separation of duties, matches purchase orders with packing slips, escalates packing slip/purchase order mismatches with distributors and manufacturers.
• 2. Assumes a major role in conducting semi-annual inventory tally in cooperation with the Pharmacy Manager. Performs duties as needed by Pharmacy for scheduled and unscheduled time off.
• 3. Responsible for overseeing physical inventories in cooperation with the Internal Audit and Finance department.
• 4. Ensures all drugs and supplies are appropriately ordered, received, stored, secured and maintained as per standards of practice and manufacturer guidelines. Ensures appropriate pedigree according to Federal and State laws, rules and regulations.
• 5. Responsible for maintaining and loading of all pharmacy automation as it pertains to retail pharmacy operations.
• 6. Utilize pharmacy software to optimize inventory PAR levels to monitor and maintain inventory, maximize inventory turns by planning and forecasting purchasing needs, minimize and manage slow movers, and manage aged, excess, obsolescence, backorders, and shrinkage and coordinates pharmaceutical returns and credits.
• 7. Works with vendors and wholesalers to submit orders through the appropriate channels, such as wholesaler, GPO, dropship, 340B, or manufacturer designee.
• 8. Works directly with finance and analysts to provide ongoing and end of month accruals, complete inventory count, cross charges, invoice coding, and financial performance reports for the department.
• 9. Oversight of Pharmacy drug and product recalls for both retail and specialty pharmacies.
• 10. Assists with the tabulation of the weekly and biennial controlled substances inventory. Oversees the implementation and oversight of CSOS or online C2 ordering for the retail pharmacy. Performs other duties as assigned or required.

Required Qualifications

• 1. High School diploma or GED required. Bachelor's degree preferred.
• 2. Pharmacy Technician (Massachusetts) - Massachusetts Board of Pharmacy.
• 3. 1-3 years related work experience required in Medical field.
• 4. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Competencies

• Decision Making: Ability to make decisions that are based on specific instructions, standard practices and established procedures which generally require little or no supervision.
• Problem Solving: Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues.
• Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.
• Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
• Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job

Light work: Exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move through out the hospital campus

Pay Range

Pay Range: $60,070.40 USD - $80,828.80 USD The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment. More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs. Our culture promotes continuous learning, growth, innovation and a sense of belonging. We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life. While you're busy caring for and supporting our patients, we take care of you.