Pharmacy Escalation Coordinator

Allia Health Group; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

Allia Health Group in Houston, TX is seeking an Escalation Pharmacy Technician to support the Escalation Team Lead and Pharmacist by monitoring the escalation chat, organizing requests, and tracking status until resolution.

The role acts as the communication hub, preventing delays, duplicates, or unowned requests, and coordinating with multiple teams to ensure timely, accurate updates while maintaining patient privacy.

Qualifications

• High school diploma or GED required.
• Active pharmacy technician registration or license in good standing, as required by the applicable state.
• Minimum of 2 years of professional experience in pharmacy operations involving prescription processing, order fulfillment, order-status tracking, or pharmacy service coordination.
• Demonstrated experience using pharmacy management or prescription workflow software to locate prescriptions, review order status, document updates, and track outstanding requests (e.g., LifeFile or a comparable pharmacy system).
• Proficiency with Microsoft Excel or Google Sheets to maintain escalation trackers, including updating assigned owners, priorities, status, next actions, and follow-up deadlines.
• Experience using Microsoft Teams, Google Chat, or a comparable approved messaging platform to monitor requests, communicate status updates, and coordinate cross-functional follow-up.
• Working knowledge of prescription processing workflows, HIPAA patient privacy requirements, and procedures for referring clinical concerns to a pharmacist.
• Demonstrated ability to document accurate, concise written updates; identify missing order information; prevent duplicate requests; and complete shift handoffs with clear next steps.
• Ability to prioritize simultaneous, time-sensitive requests, follow up on unresolved orders, and elevate patient-safety or service-deadline concerns according to established procedures.

Responsibilities

• Monitor escalation chat during the assigned shift and acknowledge new requests promptly.
• Review each message for patient or order reference, requesting party, urgency, stated concern, current status, and required action.
• Request missing nonclinical details needed to locate or triage the order while protecting patient information.
• Identify potential patient-safety or clinical concerns and immediately alert the Escalation Pharmacist.
• Prevent duplicate work by checking whether the request is already assigned, under review, or resolved.
• Assign or route requests to the appropriate owner, including the Escalation Team Lead, Escalation Pharmacist, Fulfillment Corrections Technician, Data Entry Corrections Technician, or another operational department.
• Maintain a real-time escalation tracker showing the request, priority, assigned owner, current status, next action, and follow-up time.
• Follow up with assigned owners when updates are due or when an order is approaching a service or shipping deadline.
• Communicate concise, factual status updates in the escalation chat and avoid providing clinical conclusions or unconfirmed completion times.
• Verify that the requester receives a final update before the escalation is closed.
• Prepare a complete end-of-shift handoff for all open escalations, including the responsible owner and next required action.
• Escalate delayed, unassigned, high-risk, or repeatedly unresolved requests to the Escalation Team Lead and pharmacist.
• Support VIP clinic service by highlighting urgent interruptions, aging orders, and time-sensitive shipping concerns.
• Identify repeated escalation themes and share them with leadership to support workflow improvement and team education.
• Follow approved communication standards and keep protected information within authorized systems and channels.

Skills

Escalation coordination

Pharmacy operations

Excel/Sheets

Team communication

HIPAA compliance

Documentation

Order tracking

Time management

Patient privacy

Education

High school diploma

Pharmacy technician license

Tools

LifeFile

Microsoft Teams

Google Chat

Job description

Allia Health Group in Houston, TX is seeking an Escalation Pharmacy Technician to support the Escalation Team Lead and Pharmacist by monitoring the escalation chat, organizing requests, and tracking status until resolution.

The role acts as the communication hub, preventing delays, duplicates, or unowned requests, and coordinating with multiple teams to ensure timely, accurate updates while maintaining patient privacy.