Pharmacy Buyer - Full Time Days - Elijah McCoy Detroit

Henry Ford Health; Detroit (MI); On-site; USD 60,000 - 90,000; Full time

Job summary

Henry Ford Health is seeking a Pharmacy Buyer to join the Pharmacy Commodity Team within HFHS. The role supports the pharmacy purchasing offices, procures pharmaceuticals and related supplies, and collaborates with vendors, stockroom, and system-wide standardization initiatives.

The successful candidate will maintain inventory, ensure pricing accuracy, process requisitions and invoices, and ensure compliance with Joint Commission and 340b requirements while supporting internal and external

Qualifications

• Minimum of one year experience in medication procurement or medication inventory management in a health care setting.
• Pharmacy technician experience strongly preferred.
• Knowledge and understanding of 340b is preferred.
• Strong computer skills and working knowledge of Microsoft Office.
• PeopleSoft experience preferred.

Responsibilities

• Responsible for procuring pharmaceuticals and related supplies for the organization and ensuring compliance with procurement standards, procedures, policies, and agreements.
• Order pharmaceuticals and related supplies that are necessary for supporting pharmaceutical care within an integrated health system.
• Meet with pharmaceutical vendors, distributors and providers and ensure all pricing is accurately reflected and loaded for the system.
• Ensures all pharmacy requisitions received have been entered and purchase orders generated are fulfilled daily.
• Reviews and processes purchase requisitions that can include both expense and capital requests. Confers with requesters regarding specifications, delivery requirements, and other special needs.
• Process all invoices daily and ensure all expenses are according to system established and acceptable accounting practices.
• Resolves match/exception and rejection within guidelines established by management as it relates to dollar thresholds and days outstanding.
• Actively cross references non-formulary or non-inventoried item requests to defined formulary products and facilitates the addition of products to the inventory to drive overall utilization.
• Resolve discrepancies between receipts and purchase order requirements.
• Expedites back orders when necessary and verifies the acceptability of substitutes with requesters.
• Ensure compliance with pharmacy purchasing policies and regulatory standards, including, but not limited to The Joint Commission and 340b requirements as defined by the Health Resources & Services Administration.
• Process pharmaceutical returns with vendors as needed.
• Maintains standards related to the operations of the pharmacy purchasing office and pharmacy stockroom.
• Handles related internal and external customer concerns regarding orders pertaining to pharmaceuticals and related supplies.
• Sets inventory levels and places purchase orders as needed to replenish inventory needs.
• Assist with pharmaceutical recalls and investigate impact to internal and external customers of the pharmacy purchasing office.
• Collaborate and support the Commodity Specialist, local and system pharmacy purchasing team.
• Evaluate and respond to drug shortages and assess alternatives with appropriate stakeholders.
• Collaborate with the HFHS Drug Information team to ensure formulary compliance and appropriate medication management within the system.

Skills

Procurement

Vendor management

Inventory management

340b knowledge

Pharmacy operations

Education

High school diploma or GED

Associates Degree

Tools

Microsoft Office

PeopleSoft

Job description

General Summary

The Pharmacy Buyer is a member of the Pharmacy Commodity Team within HFHS and supports the pharmacy purchasing office(s) within the HFHS Pharmacy Product Line. Under general supervision of the Manager, Pharmacy Purchasing, the Pharmacy Buyer is responsible for ordering pharmaceuticals and related supplies that are necessary for supporting pharmaceutical care within an integrated health system. Responsible for collaborating with the pharmacy purchasing office, wholesalers, vendors or other distribution agents and packaged goods for distribution. Responsible for collaborating with the Pharmacy Stockroom on inventory maintenance and ordering of required equipment and supplies. The Pharmacy Buyer works in collaboration with the Commodities Specialist on system product standardization initiatives, existing HFHS pharmacy business practices, contractual agreements, regulatory compliance, and vendor relations.

The Pharmacy Buyer is a member of the Pharmacy Commodity Team within HFHS and supports the pharmacy purchasing office(s) within the HFHS Pharmacy Product Line. Under general supervision of the Manager, Pharmacy Purchasing, the Pharmacy Buyer is responsible for ordering pharmaceuticals and related supplies that are necessary for supporting pharmaceutical care within an integrated health system. Responsible for collaborating with the pharmacy purchasing office, wholesalers, vendors or other distribution agents and packaged goods for distribution. Responsible for collaborating with the Pharmacy Stockroom on inventory maintenance and ordering of required equipment and supplies. The Pharmacy Buyer works in collaboration with the Commodities Specialist on system product standardization initiatives, existing HFHS pharmacy business practices, contractual agreements, regulatory compliance, and vendor relations.

Principal Duties And Responsibilities

• Responsible for procuring pharmaceuticals and related supplies for the organization and ensuring compliance with procurement standards, procedures, policies, and agreements.
• Order pharmaceuticals and related supplies that are necessary for supporting pharmaceutical care within an integrated health system.
• Meet with pharmaceutical vendors, distributors and providers and ensure all pricing is accurately reflected and loaded for the system.
• Ensures all pharmacy requisitions received have been entered and purchase orders generated are fulfilled daily.
• Reviews and processes purchase requisitions that can include both expense and capital requests. Confers with requesters regarding specifications, delivery requirements, and other special needs.
• Process all invoices daily and ensure all expenses are according to system established and acceptable accounting practices.
• Resolves match/exception and rejection within guidelines established by management as it relates to dollar thresholds and days outstanding.
• Actively cross references non-formulary or non-inventoried item requests to defined formulary products and facilitates the addition of products to the inventory to drive overall utilization.
• Resolve discrepancies between receipts and purchase order requirements.
• Expedites back orders when necessary and verifies the acceptability of substitutes with requesters.
• Ensure compliance with pharmacy purchasing policies and regulatory standards, including, but not limited to The Joint Commission and 340b requirements as defined by the Health Resources & Services Administration.
• Process pharmaceutical returns with vendors as needed.
• Maintains standards related to the operations of the pharmacy purchasing office and pharmacy stockroom.
• Handles related internal and external customer concerns regarding orders pertaining to pharmaceuticals and related supplies.
• Sets inventory levels and places purchase orders as needed to replenish inventory needs.
• Assist with pharmaceutical recalls and investigate impact to internal and external customers of the pharmacy purchasing office.
• Collaborate and support the Commodity Specialist, local and system pharmacy purchasing team.
• Evaluate and respond to drug shortages and assess alternatives with appropriate stakeholders.
• Collaborate with the HFHS Drug Information team to ensure formulary compliance and appropriate medication management within the system.

This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and duties. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described above.

Education/Experience

• High school diploma or GED required.
• Associates Degree preferred.
• Minimum of one year experience involving medication procurement or medication inventory management in a health care setting required.
• Pharmacy technician experience strongly preferred.
• Knowledge and/or understanding of 340b is preferred.
• Strong computer skills and working knowledge of Microsoft Office products.
• PeopleSoft experience preferred.

Certifications/Licensures

• Pharmacy Technician license from the State of Michigan preferred.

Additional Information

• Organization: Corporate Services
• Department: Pharmacy Admin - Product Line
• Shift: Day Job
• Union Code: Not Applicable