Pharmacy Automation Coordinator

CommonSpirit Health; Westminster (CO); Hybrid; USD 70,000 - 95,000; Full time

Job summary

CommonSpirit Health's Westminster hospital seeks a Pharmacy Automation Coordinator to lead the ADC system, ensuring compliant and efficient medication distribution.

You will manage controlled substance inventory, resolve discrepancies, and serve as the liaison between Nursing, Pharmacy, and the ADC vendor, safeguarding legal records. Strong organizational skills and attention to detail are essential, as is the ability to train staff and troubleshoot system changes to optimize automation.

Qualifications

• Two years of recent hospital pharmacy experience.
• Registered Pharmacy Tech in the state of employment.
• Knowledge of medical terminology and abbreviations.
• Experience with automated hospital pharmacy procurement systems.
• Ability to develop strategies to address medication shortages.
• Knowledgeable about ADC hospital-based automated distribution.

Responsibilities

• Monitor controlled substances; document, follow up and alert leadership on discrepancies.
• Troubleshoot all ADC stations including security and system upgrades.
• Coordinate and maintain accurate inventory of controlled substances.
• Serve as liaison between Nursing and Pharmacy for problem solving; update managers regularly.
• Produce ADC compare reports; review ADC and CII safe reports and storage records.
• Process and ensure compliant dispensing to internal and external departments.

Skills

Organizational skills

Attention to detail

Communication skills

Troubleshooting

Training

Compliance

Education

High School Diploma or GED

Pharmacy Technician Certification (PTCB/CPTBCPT/CPHT)

Tools

ADC system

Pharmacy procurement system

Job description

Job Summary and Responsibilities

As our Pharmacy Automation Coordinator, you will serve as the pharmacy's team leader for the automated dispensing cabinet (ADC) system, ensuring efficient and compliant medication distribution.

Every day, you will manage controlled substance inventory, monitor usage, and investigate/resolve all discrepancies within the ADC. You will act as the primary liaison between the ADC vendor and Nursing for problem-solving, and be accountable for all legal records associated with controlled substances.

To be successful, you will possess strong organizational skills, meticulous attention to detail for controlled substances, and excellent communication skills for liaising with vendors and staff. Your ability to troubleshoot, train, and ensure compliance will be vital in optimizing our automated medication system.

• Monitors activities of all the controlled substances; documents, follows up and alerts Manager/Director on all discrepancies.
• Manages and troubleshoots all ADC stations to include security and communication of system changes and upgrades.
• Coordinates and maintains an accurate inventory of all controlled substances.
• Serves as liaison between Nursing and Pharmacy for problem solving; communicates with Manager/Director regularly concerning issues/problems.
• Produces ADC compare reports; reviews and follows up on all defined reports associated with ADC and the CII safe; maintains storage records.
• Processes and ensures compliant sales to all internal and external departments, including retail, home health/hospice, offsite locations, medical clinics if applicable and other areas.

Job Requirements

Required

• High School Diploma, GED, or equivalent Two (2) years of recent pharmacy experience in a hospital setting or equivalent
• Registered Pharmacy Tech in the state in which the employee works, PHARMTECH:XX
• Knowledge of basic medical terminology and abbreviations
• Knowledgeable of an automated hospital pharmacy procurement system for the purchase of medications, pharmaceutical supplies, and IV solutions and supplies
• Ability to create different strategies to address medication shortages
• Knowledgeable of the ADC hospital based automated medication distribution system

Preferred

• Active CPTEXCPT or CPTPTCB or CPHT certification in good standing in the state in which the employee works as required by the state

Where You'll Work

For more than 50 years, St. Anthony North Hospital has delivered optimal health care to the communities of Westminster, Erie, Brighton, Broomfield, Northglenn and Thornton. Highlights of our campus include 60,000 square feet of integrated primary and specialty care physician clinics, ambulatory surgery center, birthing center with private birthing suites, Level III Trauma Center with 24/7 emergency services, over 150 inpatient beds and an outpatient diagnostics center with lab and imaging services. In 2023, we received our prestigious Magnet designation! We are so proud of our nursing staff for this achievement, which is awarded to less than 6 percent of hospitals in the United States. Built on the pillars of convenience, wellness and person-centered care, we offer inpatient and outpatient care at one site, with an emphasis on preventive health, wellness and health education.