Pharmaceutical Shipping Coordinator

Eurofins USA PSS Insourcing Solutions; Lexington (MA); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) with company match

Paid vacation & holidays

Bonus opportunities

Job summary

Eurofins USA PSS Insourcing Solutions in Lexington, MA is seeking a Shipping Coordinator to manage non-GMP sample shipments within the client network and external partner sites, ensuring timely and compliant delivery to support analytical development.

This full-time, on-site role requires strong organizational and communication skills, collaboration with analytical development leads and lab staff, and diligent record-keeping of inventory and shipments.

Qualifications

• Associate's or Bachelor's degree required.
• At least 6 months of experience coordinating shipments or similar.
• Strong organizational skills and ability to manage multiple priorities.
• Attention to detail and accurate record-keeping.
• Effective cross-functional communication with stakeholders.
• Proficiency with Microsoft Office and inventory/tracking systems.
• Eligible to work in the United States without sponsorship.

Responsibilities

• Primary on-site coordinator for non-GMP sample management and shipments in Lexington.
• Coordinate shipment of samples within client network and to external partners.
• Oversee end-to-end shipment process and documentation.
• Ensure shipments meet transportation requirements and procedures.
• Collaborate with AD leads and lab staff to prioritize requests.
• Monitor shipment status and address issues to ensure timely arrivals.
• Maintain accurate inventory, shipment, and tracking records.
• Communicate schedules and status updates to stakeholders.
• Adhere to safety, quality, and operational procedures; stay organized.
• Support process improvements in sample management and shipment workflows.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Cross-functional communication

Time management

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

Inventory or tracking systems

Job description

Job Description

Position Summary

The Shipping Coordinator will be supporting client's Analytical Development (AD) organization by serving as the primary on-site coordinator for non-GMP sample management and shipment activities in Lexington. This individual is responsible for overseeing the end-to-end shipment process, managing sample inventory, coordinating shipments across client organization and external partner sites, and ensuring timely and compliant sample delivery to support analytical testing activities. The role requires strong organizational and communication skills, close collaboration with Analytical Development leads and laboratory personnel, and the ability to manage multiple shipment requests while maintaining accurate records and inventory controls.

This is a full-time, on-site position, with coordination of backup coverage to ensure continuity of operations.

Essential Duties and Responsibilities

• Serve as the primary on-site coordinator and point of contact for all non-GMP sample management and shipment activities in Lexington.
• Coordinate the shipment of samples within the client's network and to external partner facilities to support analytical testing and development activities.
• Oversee the end-to-end shipment process, including shipment requests, completion of required documentation, shipment preparation and coordination, and confirmation of sample receipt.
• Ensure all shipments are executed in accordance with applicable transportation requirements, client procedures, and expectations.
• Collaborate closely with Analytical Development leads, laboratory personnel, and other stakeholders to prioritize shipment requests and meet project timelines.
• Monitor shipment status, track deliveries, and proactively address issues or delays to ensure timely sample arrival.
• Maintain accurate inventory, shipment, and tracking records using applicable inventory management and tracking systems.
• Communicate shipment schedules, status updates, and inventory information to internal and external stakeholders in a timely and professional manner.
• Adhere to all applicable safety, quality, and operational procedures while maintaining a high level of organization, accuracy, and attention to detail.
• Support continuous improvement initiatives by identifying opportunities to enhance sample management, inventory control, and shipment processes.
• Perform other duties as assigned.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Basic Minimum Qualifications

• Associate's or Bachelor's degree
• At least 6 months of experience coordinating shipments, logistics, sample management, laboratory operations, or related activities.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Demonstrated attention to detail and record-keeping accuracy.
• Ability to work effectively across functions and communicate with a broad range of stakeholders.
• Proficiency with Microsoft Office applications and inventory or tracking systems.
• Understanding of shipment logistics and transportation requirements for laboratory samples.
• Must be eligible to work in the United States permanently without restriction or sponsorship

Preferred Qualifications

• Associate's or Bachelor's degree in a scientific, logistics, supply chain, or related discipline preferred.

Additional Information

Position is Full Time, Monday-Friday, 8am-5pm. Candidates currently living within a commutable distance of Lexington, MA are encouraged to apply.

Excellent full-time benefits include

• Comprehensive medical coverage, dental, and vision options
• Life and disability insurance
• 401(k) with company match
• Paid vacation and holidays
• Eligibility for yearly goal-based bonus & merit-based increases
• Compensation: $23.00-$35.00 per hour based on education and related experience

Eurofins USA PSS Insourcing Solutions is a Disabled and Veteran Equal Employment Opportunity employer.

Compensation

$23-$23