Pharmaceutical Data Entry Technician

MedWiz Solutions, LLC; Woodridge (IL); On-site; USD 22,000 - 30,000; Full time

Job summary

MedWiz Solutions, LLC in Woodridge, Illinois, is seeking a Data Entry Technician to support the Pharmacy Services department. The role handles triage calls, emails, and precise data entry of prescriptions, working with prescribers and therapists to ensure accurate processing.

The position requires a high school diploma, 1–3 years of data entry experience, and familiarity with pharmacy software. This is an on-site, 40-hour per week hourly role with potential overtime.

Qualifications

• High School Diploma or GED required with 1–3 years data entry experience.
• Experience in long-term care pharmacy is preferred and PTCB certification is a plus.
• Ability to read and interpret medication documentation and procedures.

Responsibilities

• Triage calls from prescribers, nurses, and facilities and route appropriately.
• Perform accurate data entry for prescriptions and related communications.
• Process at high volume while maintaining accuracy and meeting deadlines.
• Coordinate with pharmacists and production for timely delivery of meds.

Skills

Data entry

Customer service

Time management

Education

High School Diploma or GED

1-3 years data entry experience

PTCB certification preferred

Tools

EMAR

Pyxis Medbank

Frameworks

Job description

Description

Reports to: Supervisor

Hourly/Salary: Hourly

Department: Pharmacy Services

Location: on-site , Woodridge, Illinois

MedWiz is the premier pharmacy partner for long-term-care communities that share our commitment and priority to patient-care first. We have transformed the conventional medication management process by being high-touch and patient -focused. At MedWiz we work tirelessly to streamline the often-disjointed communication process between the integral stakeholders in the medication ordering and administration life-cycle. We accomplish this by simplifying processes, educating and communicating frequently. Our comprehensive technology solutions and breadth of pharmaceutical products and services – allow us to be nimble and creative in offering the right service everyone of our unique customer needs. MedWiz understands its customers’ needs and has the industry’s highest standards – with strict adherence to federal and state regulations.

SUMMARY

Reporting to the Workflow Data Manager, the Data Entry Technician plays a pivotal role in ensuring the seamless processing of prescriptions and maintaining efficient communication with prescribers, healthcare professionals, and internal departments. The Data Entry Technician is responsible for triaging incoming calls, organizing emails and workspaces, and executing precise data entry tasks within defined timeframes. This role processes a high volume of prescriptions daily, meeting performance targets with proficiency.

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Predictable, reliable, and punctual attendance is an essential function of the job role.

• Triage incoming calls from prescribers, nurses, and facilities; Prioritize and route calls to the appropriate department.
• Provide excellent customer service by answering phones and addressing inquiries.
• Maintain email correspondence and keep desks organized for streamlined operations.
• Perform accurate and timely data entry tasks, including processing prescriptions, handling errors and rejections, and managing corresponding emails and phone calls.
• Process a minimum of 200 prescriptions per day/25-30 prescriptions per hour to meet efficiency goals.
• Handle billing claims and rejections to ensure accurate reimbursement.
• Accurately process billing insurance information for prescriptions.
• Liaise with the production department and pharmacists to ensure timely and accurate delivery of medications.
• Receive prescriptions electronically, via Fax, or over the phone from physicians.
• Enter prescriptions into the system, process them, and present them to the pharmacist for verification.
• Contact physicians or facilities for clarification if any information is missing from the prescription.
• Maintain effective communication with nurses, doctors, pharmacists, production, filling, and IV specialists.

Requirements

PHYSICAL DEMANDS:

The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of this job.

The regular work schedule for this position is approximately 40 hours per week (Monday-Friday) and may require additional hours/overtime as necessary including weekends and holidays as needed and/or on a rotating basis.

Must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include: Close vision, Distance vision, Peripheral vision, Depth perception, Ability to adjust focus and Ability to match or detect differences between colors, including shades of color and brightness. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, bend, and walk.

MINIMUM REQUIREMENTS:

Education & Experience: High School Diploma or G.E.D. and 1-3 years of data entry experience; or an equivalent mix of education and experience. Long term care pharmacy experience preferred, PTCB certification preferred. Computer Skills: Intermediate computer proficiency. Pharmacy and medication distribution software (EMAR, Pyxis Medbank, Frameworks preferred. Language Skills: Ability to read and interpret documents such as medication documentation, business correspondence and procedure manuals; ability to write routine reports and business correspondence; ability to speak effectively, both in person and by telephone, to customers or employees of the organization. Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs; ability to understand and interpret statistical reports, data charts and graphs.