Personnel Technician

City of Clovis, California; Clovis (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Clovis, California seeks an experienced Human Resources Technician to perform personnel support, recruitment, and benefits coordination under supervision. You will manage applications, assist in selection processes, and maintain confidential records in accordance with City policies.

Responsibilities include coordinating recruitment plans, reviewing applications, processing payroll-related adjustments, and supporting employee benefit programs.

Qualifications

• Knowledge of personnel administration, recruitment, testing and selection.
• Familiarity with benefit programs and regulations.
• Ability to prepare and maintain reports and records.

Responsibilities

• Coordinate and implement personnel recruitment plans and announcements.
• Review and evaluate employment applications and maintain recruitment data.
• Process payroll-related adjustments and administer benefit programs.
• Prepare and transmit notices and maintain confidential files.

Skills

Confidentiality

Record-keeping

Data analysis

Communication

Education

Bachelor’s Degree in Public Administration, Human Resource Management, Risk Management, Business Administration or closely related field

Job description

DEFINITION

Under general supervision performs technical and administrative personnel work in a variety of personnel program areas; follows established reporting and record keeping procedures; and performs related work as required.

CLASS CHARACTERISTICS

Incumbent performs complex technical and confidential functions for a variety of personnel related activities. Incumbents receive instructions when tasks are assigned and have some latitude in selecting work methods. Work is periodically reviewed upon completion for final results. Incumbents are expected to refer to the supervisor for instruction matters which do not fit a clear pattern. Positions in this class may be designated as confidential under the Meyers-Milias-Brown Act and may be designated as exempt under the Fair Labor Standards Act.

Coordinate and implement personnel recruitment plans; prepare and distribute job announcements; place advertising in appropriate media; attend and coordinate job fairs; review and evaluate employment applications; maintain recruitment database, applicant statistics; receive and process online employment applications; prepare and transmit notices to employment candidates; maintain recruitment files; assist in development and evaluation of selection instruments; proctor written, oral and/or performance examination components; compile examination results and prepare the eligibility list; responds to inquiries regarding the recruitment and selection process; prepare and distribute quarterly performance evaluation report; prepare demographic, census, and other periodic reports; provide information regarding employee benefits and City personnel rules, regulations and procedures; prepare and revise class specifications; participate in and respond to salary and benefit surveys, analyze data and make recommendations; process exception basis payroll transactions such as back pay, workers' compensation and State Disability Insurance adjustments; process leave donations; prepare and transmit salary adjustment forms to affected employees; administer extra help insurance program; assist with training and other related programs; process State Disability Insurance claims; coordinate health insurance open enrollment and enroll employees in various benefit programs; explain benefits programs, and assist in resolving benefit problems; administer COBRA insurance continuation and Retiree Health programs; reconcile vendors bills with eligibility reports and process for payment; serve on committee(s); prepare FMLA/CFRA, PDL leave notices; track state and federal leaves; assist the Personnel Commission; collect and prepare information in support of the labor negotiation process; plan and coordinate City-wide events such as health/benefits and charitable pledge drives, blood and food drives; operate a variety of office equipment; and perform related work as required.

LICENSE REQUIRED

• Possession of a valid Class C California Driver’s License and a good driving record.

EDUCATION AND EXPERIENCE

A combination of education and experience is required.

Education:

• Graduation from an accredited college or university with a Bachelor’s Degree in Public Administration, Human Resource Management, Risk Management, Business Administration or closely related field.

AND

Experience:

• Two years of performing complex technical or clerical work in personnel / human resources.

QUALIFICATIONS

Knowledge of:

• Principles and practices of personnel administration;
• Methods used in employee recruitment, testing and selection;
• Methods of basic statistics;
• Accurate record-keeping methods;
• Employee benefit programs and regulations;
• Word Processing, Spreadsheet and Database software;
• Fair Labor Standards Act:
• Methods and techniques for report preparation and writing and
• Applicable federal, state laws.

Ability to:

• Coordinate a variety of projects and activities simultaneously;
• Establish and maintain record keeping systems;
• Interpret and apply rules, labor agreements and other standards appropriately in a wide variety of circumstances;
• Exercise mature and independent judgment;
• Operate a computer and associated software with accuracy;
• Establish and maintain effective relationships with those contacted in the course of work;
• Maintain the confidentiality of privileged information;
• Compile, evaluate and analyze data;
• Develop comprehensive reports on a variety of personnel and organizational issues;
• Perform general accounting and mathematical calculations; and
• Communicate clearly and concisely both orally and in writing.

PHYSICAL DEMANDS AND WORKING CONDITIONS

• Work is primarily sedentary.
• Incumbent is required to attend periodic evening meetings.
• Incumbent is required to travel within and out of City to attend meetings.

THE CITY OF CLOVIS IS AN EQUAL OPPORTUNITY EMPLOYER