Personnel Security Coordinator

Search Jobs - INL Professional Careers; Idaho Falls (ID); On-site; USD 32,000 - 60,000; Full time

Job summary

Idaho National Laboratory is seeking a Personnel Security Administrator to manage clearance processes and access controls for sensitive facilities and information. You will initiate pre-employment background screening, perform HRP certification, issue security badges, manage U.S.

visitor and international colleague access, and conduct HSPD-12 enrollment and activation. Responsibilities include reviewing forms for completeness, maintaining HRP files, facilitating drug/alcohol testing, and

Qualifications

• High School Diploma or equivalent with 4 years of relevant experience (Level 3).
• High School Diploma or equivalent with 6 years of relevant experience (Level 4).
• U.S. Citizen able to obtain and maintain a DOE 'Q' security clearance.
• Experience with INL communications platform (Office 365).
• Experience with database user functions.

Responsibilities

• Initiate pre-employment background screening and HRP processes.
• Issue security badges and input data into access control systems.
• Manage badge issuance documentation and inactive/lost badges removal.
• Oversee U.S. visitor management and international colleague access.
• Coordinate international colleague review and access process.
• Conduct HSPD-12 enrollment and activation; review forms for submission to DOE.
• Distribute program information to customers and collaborators.
• Maintain HRP files and provide reports to Counterintelligence.
• Facilitate drug/alcohol testing processes and document control.
• Perform initial and annual HRP certification and clearance for personnel.
• Assist system administrator for Personnel Security programs and systems.
• Respond to Personnel Security inquiries and related emails.
• Complete other projects and provide On-the-Job Training for personnel.

Skills

Office 365 suite

Database user functions

Clearance eligibility

Education

High School Diploma or equivalent (Level 3)

High School Diploma or equivalent (Level 4)

Job description

Idaho National Laboratory's cutting-edge nuclear research and national security initiatives require rigorous security protocols, and as a Personnel Security Administrator, you'll manage the clearance processes and access controls that protect sensitive facilities and information. You'll initiate pre-employment background screening, perform Human Reliability Program certification processes, issue security badges and permits, manage U.S. visitor and international colleague access, and conduct HSPD-12 enrollment and activation functions. Your responsibilities will include reviewing governmental and clearance forms for completeness, maintaining documentation and individual files, facilitating drug and alcohol testing processes, distributing program information, and responding to personnel security inquiries, ensuring that Idaho National Laboratory maintains the highest standards of security while enabling authorized personnel to conduct mission-critical work.

Essential Job Functions and Responsibilities:

• Initiate pre-employment background screening and may perform initial and annual certification Human Reliability Program (HRP) processes.
• Issue security badges, permits, and input data into the INL access control systems.
• Responsible for badge issuance documentation for INL employees and subcontractors, ensuring all inactive and lost badges are removed from the system.
• Responsible for U.S. visitor management and access.
• Facilitate the international colleague review and access process.
• Responsible for HSPD-12 enrollment and activation functions. Conduct reviews of governmental forms, clearance, and HSPD-12 forms for completeness and accuracy prior to submission to DOE.
• Distribute program information to customers and collaborators.
• Maintain documentation of administrator processes and assist with program reports. Provide reports to Counterintelligence and maintain individual HRP files.
• Facilitate the drug/alcohol test and documentation process.
• Perform initial and annual certification processes as assigned. Perform clearance process for Human Reliability Program (HRP) personnel.
• Aid the system administrator for Personnel Security programs and systems.
• Respond to incoming Personnel Security or HRP ServiceID emails as directed.
• Complete other projects and support tasks for Personnel Security.
• Provide On-the-Job Training (OJT) for other program personnel.

Required:

• Level 3: High School Diploma or equivalent and 4 years of relevant experience required.
• Level 4: High School Diploma or equivalent and 6 years of relevant experience required.
• U.S. Citizen able to obtain and maintain a Department of Energy (DOE) "Q" security clearance.
• Experience and efficiency in the current INL communications platform (i.e., Office 365 suite).
• Experience and efficiency in database user functions.

Physical Requirements:

The position is frequently required to stand, walk, sit, bend, operate a computer keyboard or type, handle materials, or reach with hands and arms performing the essential functions of the classification. The duties require sitting for long periods, accessing stored file boxes and file cabinets, and moving and organizing physical file materials. The employee must occasionally lift 25 pounds. Specific vision abilities required by this classification include close vision, distance vision, depth perception, and ability to adjust focus, conduct research, and inspect materials. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions and communicate effectively in person, by telephone, electronic mail, or Microsoft Teams. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

Job Information:

• The pay range for this position is: Level 3 ($22.93 - $37.82) / Level 4 ($26.36 - $43.48). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• TDP: This is a testing designated position; you will be required to submit to a pre-employment drug screen and periodic drug testing throughout the term of your employment.