Personnel Employment Assistant - Pittsburgh, PA

Serco; Pittsburgh (Allegheny County); On-site; USD 33,000 - 36,000; Full time

Job summary

Serco Inc. is hiring a dynamic Personnel Employment Assistant to support the Navy Recruiting Command in Pittsburgh, PA. Serco provides administrative services and coordinates a wide range of tasks to ensure efficient operations.

The role requires US citizenship, the ability to obtain a DoD Secret clearance, and about one year of relevant experience. The position offers an hourly pay of $19.90 plus $5.09 per hour for Health and Welfare benefits.

Qualifications

• US citizen and ability to obtain and maintain a DoD Secret clearance.
• High School Diploma or GED.
• 1 year of relevant experience.
• 10% travel required.

Responsibilities

• Provide direct support to program administrators by typing, editing, and distributing correspondence.
• Prepare personal awards and engraving of names on plaques.
• Answer and direct incoming calls and visitors.
• Schedule and plan meetings, including conference calls.
• Liaise with staff, applicants and the public daily.
• Maintain filing systems for applicant files and reports.
• Assist with distribution, photocopying, faxing, and mailing of routine materials.
• Compile and maintain data for monthly/quarterly/annual reports.
• Screen and verify applicant enlistment paperwork in secure systems.
• Organize and analyze statistical information on applicant tracking and marketing analysis.
• Prepare reports describing recurring problems and corrective actions.

Skills

US citizen

1 year of relevant experience

DoD clearance ability

Travel availability

Education

High School Diploma or GED

Tools

Microsoft Office 2010

Job description

Position Description & Qualifications

If you love engaging in high profile administrative projects, then this position is for you! Serco is hiring a dynamic Personnel Employment Assistant to support the Navy Recruiting Command in Pittsburgh, PA.

Position Description & Qualifications

If you love engaging in high profile administrative projects, then this position is for you! Serco is hiring a dynamic Personnel Employment Assistant to support the Navy Recruiting Command in Pittsburgh, PA. Serco supports the Navy Recruiting Command with recruiting the best quality men and women from the diverse population of our country and focus on the productive outcomes required by executing best business practices and maintaining an effective, motivated, integrated active and reserve recruiting force.

Hourly Pay

The hourly pay rate for this position is $19.90/hour, plus an additional $5.09/hour for Health and Welfare (H&W) paid toward employment benefits.

As a Personnel Employment Assistant, You Will

• Provide direct support to program administrators by providing administrative services to type, edit, and distribute a wide variety of correspondence under established guidelines and procedures.
• Prepare personal awards based on an awards template as well as engraving names and command logo on plaques in accordance with standard operating procedures.
• Answer and direct incoming telephone calls and visitors.
• Schedule and plan meetings/appointments as required, including conference calls.
• Liaise with staff members, applicants and the general public on a daily basis.
• Develop and maintain filing systems for applicant files, general correspondence, forms, reports, minutes, and other materials per direction and procedures.
• Assist with distribution, photocopying, faxing, mailing, and preparation of routine correspondence and outgoing materials as needed.
• Coordinate, compile, and maintain data for submission in monthly/quarterly/annual reports.
• Assist with screening, reviewing and verifying the accuracy of applicant enlistment paperwork and update applicant enlistment documents using secure automated personnel data systems as needed.
• Organize, collect, analyze, and present statistical information related to the tracking of applicants, goal attainment, and marketing analysis for both officer and enlisted programs.
• Prepare reports for Program Managers and higher level personnel, describing problems that are recurring or causing significant delays or costs, the corrective actions taken, and the need for additional time or resources needed to meet recruiting objectives.
• Obtain workload data and track progress in meeting objectives and use of resources via web-based Navy applications and other commercially available web-based programs.

To Be Successful In This Role, You Will Have

• US citizen and ability to obtain and maintain a DoD Secret clearance. (post employment)
• A High School Diploma or GED
• 1 year of relevant experience.
• 10% travel required.

Additional Desired Experience And Skills

• High proficiency in the entire Microsoft Office 2010 suite of software applications to include Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Access, Microsoft PowerPoint, Microsoft Visio, and Microsoft SharePoint Workspace.
• Experience editing and formatting documents in accordance with SECNAV awards instruction and Navy Correspondence Manual.

Company Overview

Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco's 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters.

To review Serco benefits please visit: https://careers.serco-na.com/us/en/what-we-offer. If you require an accommodation with the application process please email: [e-mail] or call the HR Service Desk at 800-628-6458, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email.

Candidates may be asked to present proof of identity during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice.

Serco is an equal opportunity employer.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Pay Transparency

Our Total Rewards package includes competitive pay, performance-based incentives, and benefits that promote well-being and work-life balance - so you can thrive both professionally and personally. Eligible employees also gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance. Program availability may vary based on factors such as contract type, location, hire date, and applicable collective bargaining agreements.

Salary range: The hourly amount for this position can be found at the top of this posting.

This role is covered by the Service Contract Act. For positions on this contract, we will pay the prevailing wage rate for the location in which the employee is working, as determined by the Department of Labor and the Wage Determination (WD). The wage rate will vary depending on the locality. Additionally, you will receive Health and Welfare Benefits based on the WD for the contract. Benefits – Comprehensible benefits for full-time employees (part-time members receive a limited package tailored to their role):

• Medical, dental, and vision insurance
• Robust vacation and sick leave benefits, and flexible work arrangements where permitted by role or contract
• 401(k) plan that includes employer matching funds
• Tuition reimbursement program
• Life insurance and disability coverage
• Optional coverages that can be purchased, including pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Employee Assistance Plan that includes counseling conditions
• Specific benefits are dependent upon the specific contract as well as whether the position is covered by a collective bargaining agreement or Service Contract Labor Standards.

To review all Serco benefits please visit: https://careers.serco-na.com/us/en/about-us.

Serco complies with all applicable state and local leave laws, including providing time off under the Colorado Healthy Families and Workplaces Act for eligible Colorado residents, in alignment with our policies and benefit plans. The application window for this position is for no more than 60 days. We encourage candidates to apply promptly after the posting date, as the position may close earlier if filled or if the application volume exceeds expectations. Please submit applications exclusively through Serco's external (or internal) career site. If an applicant has any concerns with job posting compliance, please send an email to: [e-mail].