Personnel Assistant-FCPL Frederick County Public Libraries - Frederick

Frederickcountymd; Frederick (MD); On-site; USD 45,000 - 60,000; Full time

Job summary

Frederick County Public Libraries is seeking a full-time technical administrative position dedicated to coordinating personnel functions. The role includes supporting recruitment, payroll, and performance management within a vibrant and community-focused environment. Join a team committed to facilitating public engagement and individual growth.

Benefits

Comprehensive medical insurance

Retirement plans

Tuition reimbursement

Paid vacation and sick leave

Qualifications

• 4+ years of administrative experience in HR or personnel services required.
• Current Maryland Notary or ability to certify within 90 days.
• Effective communication and interpersonal skills needed.

Responsibilities

• Support recruitment and onboarding processes, including testing and background checks.
• Assist with payroll actions and maintain personnel files.
• Prepare reports and provide guidance on leave benefits.

Skills

Communication

Organizational skills

Attention to detail

Confidentiality

Education

High school diploma or equivalent

Bachelor’s degree in HR or related field

Tools

MS 365

Job description

Join the vibrant, community-minded team at Frederick County Public Libraries (FCPL)! We are seeking a creative, energetic, and visionary individual to become part of our team.

Located in Central Maryland between Washington D.C. and Baltimore, FCPL is a rapidly developing system of nine libraries and two bookmobiles. Our mission is to facilitate the public's freedom to explore, to invent, and to transform. FCPL connects people to ideas and to each other, helping to foster individual and community growth.

Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday – Friday; 7:30 a.m. – 4:30 p.m. full-benefits

This technical administrative position will coordinate personnel functions within the Frederick County Public Libraries. This position will serve as a liaison to County Human Resources, Risk Management, Payroll, and Procurement, supporting recruitment, selection & onboarding, leave requests, timesheet inquiries, and performance management. Supervision is received from the Personnel Supervisor.

NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, calculated per County policy. For external hires, offers are made at the base wage rate.

Frederick County Government values diversity and inclusion, striving to ensure equal opportunities for its workforce, applicants, and community members. If you want to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE: Frederick County offers an extensive benefits package, including vacation, sick leave, holidays, comprehensive medical insurance, life insurance, retirement, work/life programs, tuition reimbursement, and more. For details, visit our benefits page on the Frederick County Government job opportunities webpage.

The responsibilities include:

1. Assist with recruitment and selection processes using NEOGOV, including job description review, testing, background checks, interviews, and onboarding.
2. Coordinate with interview panels and communicate with candidates.
3. Maintain communication with new hires and ensure all requirements are met prior to start date.
4. Monitor employee evaluations and assist supervisors.
5. Prepare reports and maintain personnel files in accordance with policies and regulations.
6. Assist with payroll issues, process payroll actions, and handle administrative paperwork for personnel changes.
7. Compose correspondence and manage departmental documentation.
8. Provide backup reception coverage and liaise with county divisions for personnel services.
9. Support recruitment efforts at job fairs and external events.
10. Guide staff on leave benefits and assist with HR questions.
11. Provide notary services and maintain personnel records.
12. Assist interns and perform clerical duties as needed.

Qualifications include:

• High school diploma or equivalent
• At least 4 years of administrative experience in HR or personnel services
• Current Maryland Notary or ability to become certified within 90 days
• Intermediate skills in MS 365

Knowledge, Skills, and Abilities:

• Understanding of HR management practices
• Ability to oversee recruitment and onboarding
• Organizational and decision-making skills
• Attention to detail and confidentiality
• Effective communication skills
• Ability to establish working relationships and compile reports

Preferences:

• Bachelor’s degree in HR or related field
• Experience in local government, ATS software, INFOR, or recruitment support

Physical Requirements and Working Conditions:

• Frequent sitting, occasional walking, lifting up to 20 pounds, indoor work environment, transportation to events.

Examinations may include training/experience evaluation and interviews.