Personnel Analyst I/II

City-of-Vallejo-3; Vallejo (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Vallejo is seeking experienced public sector HR professionals to join the Human Resources Department in a generalist role. You will work across recruitment, benefits administration, classification and compensation, training and labor relations, contributing to meaningful citywide human resources programs.

Ideal candidates bring strong public sector HR experience, a positive mindset, and readiness to help Vallejo accomplish big things.

Qualifications

• Bachelor's degree in HR or related field.
• Public sector HR experience preferred.
• Experience in recruitment, benefits, classification & compensation, and training.

Responsibilities

• Participate in HR department operations and activities; prepare reports.
• Analyze data and provide management-level insights on HR issues.
• Assist in implementing employment programs and recruitments for City positions.
• Develop outreach and recruitment plans and conduct advertisements and exams.
• Organize and administer examinations and maintain eligibility lists.

Skills

Public sector HR experience

HR generalist

Data analysis

Labor relations

Recruitment

Job classification

Education

Bachelor's degree in HR/public administration/related field

Tools

Applicant tracking system

MS Office

Job description

THE POSITION

This recruitment is being conducted to find experienced public sector HR professionals interested in opportunities to perform meaningful work in all functional areas of human resources (generalist). Ideal candidates will have strong public sector HR experience, with a positive and realistic mindset, a good work ethic, ready and excited to help accomplish big things!

THE DEPARTMENT

The City of Vallejo's Human Resources Department is a full-service human resources department, providing services from recruitment and selection, benefits administration, classification and compensation, employee and labor relations, in addition to administration and training. Ideal candidates will have strong experience in one or more of these functions.

THE CITY OF VALLEJO

The City of Vallejo is located in Solano County and has a population of approximately 123,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo’s delightful historical downtown area, weekly downtown farmer’s market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America’s only combination wildlife, oceanarium and theme parks.

DEFINITION

To perform a variety of professional, technical, and analytical work involved in the implementation of the City's Human Resources Department programs including recruitment and selection, benefits administration, employee and labor relations, classification and compensation, and training and organization development.

DISTINGUISHING CHARACTERISTICS

Personnel Analyst I - This is the entry level class in the Personnel Analyst series. This class is distinguished from the Personnel Analyst II by the performance of the more routine tasks and duties assigned to positions within the series including not being expected to perform with the same independence of direction and judgment on matters related to established procedures and guidelines as are positions allocated to the journey level. Since this class is typically used as a training class, employees may have only limited or no directly related work experience.

Personnel Analyst II - This is the full journey level class within the Personnel Analyst series. Employees within this class are distinguished from the Personnel Analyst I by the performance of the full range of duties as assigned including the most technical and analytical projects. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, have prior experience.

SUPERVISION RECEIVED AND EXERCISED

• Receives direction from the Human Resources Director or designee.

Important responsibilities and duties may include, but are not limited to, the following:

• Participate in the operations and activities of the Human Resources Department; assist in recommending improvements and modifications; prepare various reports on operations and activities.
• Participate in a variety of studies; collect, monitor and analyze data; provide management level analysis of issues and actions relative to Human Resources Department responsibility; assist in providing recommendations for improving the operational efficiency of the Human Resources Department.
• Assist in the implementation of procedures for the City’s employment program; coordinate and participate in planning and conducting recruitments for all levels of City positions; perform job analysis, establish selection criteria, and select examination methods.
• Develop the outreach and recruitment plans including the advertisements, exam announcements, and correspondence for employee selection.
• Participate in organizing and administering the examination and selection process; review and evaluate applicant selection; prepare and maintain eligibility lists; manage the applicant tracking system.
• Participate in administering pre-employment exams.
• Interpret human resources policies and procedures; respond to requests for information and assistance from employees, management, outside agencies and the public.
• Coordinate the labor/employee relations program; manage and coordinate the parties, contracts and procedures necessary to ensure the administration and implementation of contract provisions, laws, regulations, rules and related matters.
• Assist the Chief Negotiator during the negotiation, mediation, and arbitration process; assist the Human Resources Director in contract grievances, disciplinary meetings and Civil Service appeals.
• Consult and train line department personnel regarding labor and employee relations issues and procedures including discipline, civil service process, skelly hearings and appeals.
• Participate in composing, distributing, receiving and analyzing salary and benefits surveys; complete various reports.
• Participate in the maintenance of the classification system; assist in implementing procedures to ensure compliance with applicable laws and regulations; conduct job classification audits and prepare or revise job specifications and audit recommendations as assigned.
• Manage the Training and Organization Development Program; plan, organize, conduct and evaluate training programs and services; perform organizational problem solving or analysis of organizational needs; develop strategy and policy for the program.
• Assist in benefits administration, leave management, CalPERS medical and retirement, medical retirements, industrial disability retirements, ADA interactive process, and employee transactions.
• Assist in the administration of the City’s affirmative action policy.
• Maintain compliance with pertinent Federal, State and local laws, regulations and ordinances.
• Participate in budget administration; develop, manage, and administer program budgets; prepare analysis and justification.
• Participate in developing and maintaining a variety of complex data files; trouble-shoot system problems.
• Attend and participate in a variety of professional groups and committees.
• May technically and functionally supervise the work of various clerical, technical or professional staff.
• Perform related duties and responsibilities as required.

Personnel Analyst I

Knowledge of:

• Modern principles and practices of human resources administration.
• Basic principles for job evaluation and analysis.

Ability to:

• Learn techniques of recruiting, testing, and selecting applicants for employment.
• Learn wage and salary/benefit administration principles and practices.
• Learn pertinent Federal, State and local laws, codes and regulations.
• Gather, organize and analyze statistical data.
• Participate in developing operational reports and recommendations.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Guidelines

A typical way to obtain the knowledge and abilities would be:

Experience

Some professional human resources management experience is preferable.

Training

Equivalent to a Bachelors degree from an accredited college or university with major course work in personnel management, public or business administration, or a related field.

Personnel Analyst II

Knowledge of:

• Modern principles and practices of human resources administration.
• Basic principles for job evaluation and analysis.
• Techniques of recruiting, testing, and selecting applicants for employment.
• Wage and salary/benefit administration principles and practices.
• Principles for job evaluation and analysis.
• Pertinent Federal, State and local laws, codes and regulations.

Ability to:

• Learn techniques of recruiting, testing, and selecting applicants for employment.
• Learn wage and salary/benefit administration principles and practices.
• Learn pertinent Federal, State and local laws, codes and regulations.
• Gather, organize and analyze statistical data.
• Participate in developing operational reports and recommendations.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Participate in developing operational reports and recommendations.
• Interpret and apply City policies, procedures, rules and regulations.
• Effectively administer assigned programmatic responsibilities.

Experience and Training Guidelines

A typical way to obtain the knowledge and abilities would be:

Experience

Two years of professional human resources experience preferably in a public organization.

Training

Possession of a bachelor's degree from an accredited college or university with major course work in personnel management, public or business administration, or a related field.

PRIOR TO HIRE

The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Provide proof of legal right to work in the United States.

WORKING CONDITIONS:

Work is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long period of time; occasional bending or squatting. (2) Lifting: Frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise.

REASONABLE ACCOMMODATIONS

The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact April Adams at [phone] or send an email to [e-mail] no later than October 12, 2026 at 5:00 P.M.

Disaster Service Workers -

All City of Vallejo (\"City