Personalist Executive Assistant

Delta Solutions & Strategies; Vandenberg SFB (CA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical inclusion

Paid leave

Retirement plans

Job summary

Delta Solutions and Strategies is based at Vandenberg Space Force Base, California, providing general administrative support and personnel actions to the S1 team. The role involves managing calendars, coordinating correspondence, and handling records across MilPDS and SharePoint.

Qualified candidates will have MilPDS experience, strong MS Office skills, and a Secret clearance with TS eligibility. A comprehensive benefits package is offered, including leave and retirement plans.

Qualifications

• Experience utilizing Military Personnel Data Systems (MilPDS).
• Experience executing and leading tasks associated with general administrative support.
• Knowledge of handling and processing joint and service awards, decorations and evaluations.
• Has the skills and knowledge to perform tasks quickly and accurately without supervision.
• Proficiency with Microsoft Office tools (PowerPoint, Excel, Word, Outlook, Teams); BA/BS or MA/MS preferred.
• Secret clearance required, with eligibility for Top Secret.

Responsibilities

• Execute and lead general administrative tasks including calendar management.
• Draft, proofread, edit and coordinate correspondence.
• Maintain tracking records, archiving, and data repositories.
• Plan and organize meetings, events, and conferences; arrange access and security transfers.
• Prepare written responses to high volume inquiries.
• Support in awards, decorations, and evaluations; assist inbound/outbound personnel processing.
• Manage MilPDS and SharePoint content and coordination on S6 knowledge management.

Skills

MilPDS

Administrative leadership

Security clearance

MS Office

Education

BA/BS or MA/MS preferred

Tools

PowerPoint

Excel

Word

Outlook

Teams

SharePoint

Job description

Delta Solutions and Strategies is seeking a highly skilled and motivated candidate to join a high-performance team at Vandenberg Space Force Base, California. This team provides support to the US Space Forces Space S1 directorate and the position provides general administrative support and related personnel actions and products to the S1 team.

What you will be doing:

• Executing and leading tasks associated with general administrative support in all facets of administration such as managing calendars for a manager or office, answering routine phone calls and taking messages.
• Drafting, proofreading, editing and coordinating correspondence.
• Maintaining tracking records and filing systems, archive files and serving as focal point for databases or spreadsheets.
• Assisting in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites. Preparing access rosters and requesting security clearance transfers. Helping in ordering supplies or equipment and arranging for office equipment repairs.
• Composing written communication in response to a large volume of complex internal and external customer inquiries.
• Assisting in the handling and processing of joint and service awards, decorations, and evaluations. Serving as a member of the in/out processing team and ensuring all necessary documentation are prepared on behalf of the inbound/outbound personnel to allow proper processing.
• Managing government administrative processes and systems, to include utilizing Military Personnel Data Systems (MilPDS). And providing content management, document repository, and coordination on SharePoint through S6 knowledge management personnel. (PWS 6.3.1.15-6.3.1.20)

What you will need:

• Experience utilizing Military Personnel Data Systems (MilPDS).
• Experience executing and leading tasks associated with general administrative support.
• Knowledge of the handling and processing of joint and service awards, decorations and evaluations.
• Has the specific skills, knowledge, and comprehension to perform all task functions quickly and accurately without supervision or assistance.
• Proficiency with Microsoft Office tools such as MS PowerPoint, Excel, Word, Outlook and Teams. BA/BS or MA/MS desired.
• Secret clearance required, with eligibility for Top Secret

Delta Solutions & Strategies offers a generous benefits package to include medical, dental, vision, life insurance, 401(k), PTO, paid holidays, parental, military, and jury duty paid leaves.

In compliance with California Equal Pay for Equal Work Act, the salary range for this position is $90,000-$110,000. Please note that the salary information is a general guideline only. Delta Solutions & Strategies considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and business considerations when extending an offer.

We are an Equal Opportunity Employer. We do not and will not discriminate in employment and personnel practices based on race, sex, age, disability, veteran status, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring, and promotion practices are performed without regard to the above listed items. EEO/AAP, M, F, V, D