Personal Trust Administration Assistant Manager- Remote Offices

Stifel Financial Corp.; St. Louis (MO); On-site; USD 120,000 - 160,000; Full time

Job summary

Stifel Financial Corp. in Missouri seeks a senior Personal Trust Administration Manager to lead complex trust accounts across remote offices, guiding fiduciary decisions and ensuring compliant administration.

You will manage post-death provisions, coordinate estate activities with attorneys and CPAs, supervise account setup, and oversee trust-related audits while building client relationships and driving consistency in practices.

Qualifications

• Review trusts to ensure regulatory guidelines and fiduciary responsibility; interpret document to ensure appropriate administration of trusts and make sure files are complete for annual audit by federal and state examiners under Regulation 9 laws and guidelines.
• Coordinate with attorney, CPA and personal representative the closing of the estate and the preparation of a 706 to determine each party's responsibility and review estate assets and coordinate the disposition with the attorney, personal representative and remaindermen; review estate tax return (706) and order of distribution.
• Establish and supervise the establishment of the account with the trust company including, coordination and monitoring of transferred assets, correct statement recipients, collecting cost basis information, approving account on system, approving fee schedule set-up, etc
• Review Court Accountings and file with the appropriate Court or Court Referee.
• Monitor the yearly gift from the client to insurance trusts for payment of premiums. Revalue charitable trusts on an annual basis to ensure payments are going to the beneficiaries per the trust provisions.
• Develop relationships with clients through frequent contact via telephone, email, or in writing.
• Provide leadership, workflow oversight, and day-to-day supervision of Trust Officers and administration personnel in remote offices, ensuring consistent trust administration practices and adherence to policies and procedures.

Responsibilities

• Review trusts to ensure regulatory guidelines and fiduciary responsibility; interpret document to ensure appropriate administration of trusts and make sure files are complete for annual audit by federal and state examiners under Regulation 9 laws and guidelines.
• Monitor and execute post-death provisions; coordinate with attorney, CPA and personal representative the closing of the estate and the preparation of a 706 to determine each party's responsibility and review estate assets and coordinate the disposition with the attorney, personal representative and remaindermen; review estate tax return (706) and order of distribution.
• Approve, coordinate and supervise the establishment of the account with the trust company including, coordination and monitoring of transferred assets, correct statement recipients, collecting cost basis information, approving account on system, approving fee schedule set-up, etc
• Review Court Accountings and file with the appropriate Court or Court Referee.
• Monitor the yearly gift from the client to insurance trusts for payment of premiums. Revalue charitable trusts on an annual basis to ensure payments are going to the beneficiaries per the trust provisions.
• Develop relationships with clients through frequent contact via telephone, email, or in writing.
• Provide leadership, workflow oversight, and day-to-day supervision of Trust Officers and administration personnel in remote offices, ensuring consistent trust administration practices and adherence to policies and procedures.

Skills

Trust administration

Regulatory compliance

Customer service

Leadership

Analytical thinking

Travel readiness

Education

Bachelor's Degree in Business

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Why Stifel

Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole.

Why Stifel

Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole.

Let's talk about how you can find your place here at Stifel, where success meets success.

The Personal Trust Administration Assistant Manager - Remote Offices administers complex trust accounts in accordance with the governing instrument and all applicable laws. This position provides leadership, guidance, and workflow management for Trust Officers and administration personnel located in Stifel Trust's remote offices. The role serves as a senior resource for trust administration matters, exercises delegated authority for fiduciary and administrative decisions within established guidelines, and acts as an escalation point for complex account issues while partnering with Trust Administration leadership to ensure consistent administration practices across all locations.

What We're Looking For

• Review trusts to ensure compliance with regulatory guidelines and fiduciary responsibility; interpret document to ensure appropriate administration of trusts and make sure files are complete for annual audit by federal and state examiners under Regulation 9 laws and guidelines.
• Monitor and execute post-death provisions; coordinate with attorney, CPA and personal representative the closing of the estate and the preparation of a 706 to determine each party's responsibility and review estate assets and coordinate the disposition with the attorney, personal representative and remaindermen; review estate tax return (706) and order of distribution.
• Approve, coordinate and supervise the establishment of the account with the trust company including, coordination and monitoring of transferred assets, correct statement recipients, collecting cost basis information, approving account on system, approving fee schedule set-up, etc
• Review Court Accountings and file with the appropriate Court or Court Referee.
• Monitor the yearly gift from the client to insurance trusts for payment of premiums. Revalue charitable trusts on an annual basis to ensure payments are going to the beneficiaries per the trust provisions.
• Develop relationships with clients through frequent contact via telephone, email, or in writing.
• Provide leadership, workflow oversight, and day-to-day supervision of Trust Officers and administration personnel in remote offices, ensuring consistent trust administration practices and adherence to policies and procedures.

What You'll Bring

• Ability to use logic and reasoning to identify complex problems; review related information and develop options and implement solutions.
• Ability to assess liability and react appropriately and promptly.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Ability to lead a group of professional level employees. Ability to inspire and motivate others to perform at their best.
• Some travel by car and/or air in conjunction with local, regional and/or national travel, up to 30%.

Education & Experience

• Minimum Required: Bachelor's Degree in Business
• Minimum Required: 10+ years' experience in Personal Trust Administration or Estate Planning

Licenses & Credentials

• Minimum Required: CTFA or CFP

Systems & Technology

• Proficient in Microsoft Excel, Word, PowerPoint, Outlook.

About Stifel

Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients' money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.

While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let's talk about how you can find your place here at Stifel, where success meets success.

At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.

Stifel's bank and trust companies are equal opportunity employers. All candidates will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, veteran status, genetic information or any other protected characteristic under applicable law. If you would like more information regarding Equal Employment Opportunity rights and protections, please review the following information: Know Your Rights.

Stifel is an Equal Opportunity Employer.