Personal Property Assessor

County of Culpeper, VA; Culpeper (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

County of Culpeper, VA is seeking a dedicated Commissioner of the Revenue professional to act as the chief assessing officer for local government tax operations. The role involves processing personal-property valuations, confirming ownership, and compiling assessment books and tax bill data forTreasurers.

The incumbent will also administer relief, exemption, and incentive programs while ensuring confidentiality.

Qualifications

• High school diploma or equivalent required; 1 year in-person customer service preferred.
• Ability to perform data entry with accuracy and speed.
• Solid understanding of basic accounting and office procedures.

Responsibilities

• Serve as Customer Service Representative; communicate with citizens, business owners, and legal counsel.
• Research and respond to routine and complex taxpayer inquiries in person, by phone, and in writing.
• Collect taxes over-the-counter and via mail including income and related levies.
• Maintain assessment data and conduct desk audits to enforce compliance.
• Prepare records and documents for electronic and manual input into imaging systems.

Skills

Customer service

Research

Communication

Office administration

Data entry

Mathematics

Interpersonal skills

Time management

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The Commissioner of the Revenue serves as the chief assessing officer for local governments. Responsible for generating revenue for the County and Town of Culpeper by ascertaining all personal property subject to taxation, determining the owner thereof, establishing the fair and equitable value of property in accordance with state and local law, combining the value of property with tax rates adopted annually by County and Town governments, and producing property tax assessment books and tax bill data for dissemination to Treasurers for tax collection purposes. Performs professional, technical and administrative work related to ad valorem taxation, local option taxes and state income tax. Administers tax relief, tax exemption and tax incentive programs mandated by Federal Government, VA Constitution, VA State Code and/or County and Town Code. Responsible for enforcing compliance, collection and receipting of payments, providing extensive customer service and protecting taxpayer confidentiality.

ESSENTIAL JOB FUNCTIONS

Serve as Customer Service Representative; communicates directly with citizens, business owners, and legal representation; research and respond to routine and highly technical and complex taxpayer inquiries, in person, via phone and in writing

Collection of Tax, over counter, via mail (income, estimated income, food & beverage)

Discover all Personal Property subject to assessment and taxation using all means available such as DMV, DWR, FAA, GIS, Google Earth, SCC, UCC, Real Estate, Income Tax Forms and Schedules, Town Business License, Chamber of Commerce, Leasing Companies, Reporting Forms, Newspapers, Wills and field work/canvassing when necessary

Maintain comprehensive knowledge of historical and current state and local code regarding the assessment of personal property

Maintain familiarity of Tax Commissioner Rulings, Attorney General Opinions, court cases and Supreme Court Rulings with respect to property assessment, local option tax, relief and exemption programs

Determine the value of Personal Property in accordance with state & local code using recognized pricing guides or assessment methodologies developed by office

Perform research to develop market analysis to provide for fair & equitable value of property where no guide exists, using cost, sales and comparable approach to valuing property

Perform complex mathematical equations; extensive data entry; analyzes documentation and exercises judgement under general supervision

Maintain current and historical assessment database; create and maintain complete, accurate and organized records, paper and electronically, using software programs

Administer the state Veterans Personal Property Exemption program by assisting in completing requests for documentation; reviewing documentation; making determinations based on documentation

Administer the state Personal Property Tax Relief program, reviews Federal forms and schedules to determine eligibility

Administer The Federal Servicemembers Civil Relief Act (SCRA)

Submit formal requests for original records from vehicle title and registration agencies, in state and out of state

Prepare and disseminate discovery letters to property owners to verify situs of property for taxation

Maintain current mailing addresses using state and local department/agency data, general public reporting, NCOA reports and other resources available

Work queries in order to maintain accuracy & integrity of assessment data

Perform desk audits to enforce compliance; research, analyze documentation and data; calculate adjustments; generate supplements and exonerations; document adjustments

Make determinations on non-formal appeals based on ownership, situs for taxation, condition of property, mileage, use and classification of property

Serve as liaison between the office and other local, state and non-state agencies/assessment departments to research, discover, validate and defend property assessments and/or to avoid duplicate assessment and taxation

Prepare documents and files for electronic and manual input into an automated document imaging and retention system

US Postal Service mail processing

Assist with the administration of all local tax, relief and exemption programs adopted by the County and Town governments

Adhere to strict confidentiality of taxpayer information in accordance with the VA Code Section 58.1-3

Complete new user and annual training mandated by the Department of Taxation in order to maintain use of programs

Attend assessment and taxation training in person and online

NON-ESSENTIAL FUNCTIONS

Perform other related duties as required

Participate in the University of Virginia Weldon Cooper Center for Public Service and the School of Continuing & Professional Studies which includes further job-relates training, classes, conferences, etc.

KNOWLEDGE, SKILLS, ABILITIES & OTHER REQUIREMENTS

Basic accounting principles

Skilled in office administration practices

Knowledge of various software including Word, Excel, PowerPoint, Outlook, etc.

Ability to operate various office equipment such as fax, phone, computer, calculator, etc.

Excellent interpersonal skills and ability to work in a team environment

Ability to meet various deadlines

Ability to use independent judgement and work with little direct supervision

Ability to exercise tact and discretion in handling confidential information

Ability to type and perform data entry accurately and with appropriate speed

Ability to research, analyze and assemble documentation and make clear and concise written reports

Ability to exercise considerable tact and courtesy when communicating with municipal, state and federal officials and the general public

MINIMAL QUALIFICATIONS & EXPERIENCE

Any combination of education and experience equivalent to high school diploma supplemented by a minimum of I year previous work experience requiring strong mathematical ability, oral and written communication proficiency, considerable computer software knowledge and in-person customer service.

SPECIAL REQUIREMENTS

Must obtain satisfactory results of criminal history background check

WORKING CONDITIONS

Essential functions are regularly performed in an office setting.

PHYSICAL DEMANDS

This position classifies the physical exertion requirements as moderate. Tasks typically involve some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).

Disclaimer

This above information on this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this job.

In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.