Personal Office Assistant

MONEY MAKING INC; Los Angeles (CA); Remote; USD 40,000 - 55,000; Full time

Job summary

A dynamic organization in Downtown Los Angeles is seeking a Personal Office Assistant to provide administrative support. The ideal candidate is proactive, bilingual in English and Spanish, and has excellent organizational skills. Responsibilities include managing the executive calendar, handling correspondence, and organizing travel arrangements. This full-time role offers a flexible schedule and performance-based bonuses.

Benefits

Bonus based on performance

Employee discounts

Flexible schedule

Qualifications

• Proven experience as an office assistant or personal assistant.
• Excellent organizational and multitasking skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide administrative and operational support to the executive team.
• Manage the executive calendar, appointments, and meetings.
• Handle daily office correspondence including emails, phone calls, and mail.
• Organize travel arrangements including flight bookings.
• Prepare documents, presentations, and reports as needed.

Skills

Organizational skills

Multitasking

Bilingual (English/Spanish)

Communication skills

Proficient in Microsoft Office

Proactive problem-solving

Tools

Microsoft Office Suite

Google Workspace

Job description

Benefits

• Bonus based on performance
• Employee discounts
• Flexible schedule

Overview

Job Title: Personal Office Assistant. Location: Downtown Los Angeles, CA. Job Type: Full-Time.

About Us

We are a dynamic and fast-paced organization located in the heart of Downtown Los Angeles, looking to add a highly organized, proactive, and professional Personal Office Assistant to our team. As a Personal Office Assistant, you will play an essential role in supporting our office operations and ensuring that our executive team remains efficient and focused on driving business success.

Responsibilities

• Provide administrative and operational support to the executive team, ensuring smooth office operations.
• Manage the executive calendar, appointments, and meetings, ensuring optimal time management.
• Handle daily office correspondence, including emails, phone calls, and mail.
• Organize travel arrangements, including flight bookings, accommodations, and itineraries.
• Coordinate office supplies and ensure inventory is stocked and organized.
• Assist with event planning, including meetings, conferences, and team-building activities.
• Prepare documents, presentations, and reports as needed.
• Handle sensitive and confidential information with discretion.
• Assist with ad hoc tasks and projects as required.

Qualifications

• Proven experience as an office assistant or personal assistant, preferably in a professional office setting.
• Bilingual (English/Spanish) is a must.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Ability to work independently and take initiative.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to maintain confidentiality and handle sensitive information.
• Friendly and professional demeanor.