Personal Injury Pre-Litigation Senior Case Manager

Justia, Inc.; New York (NY); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Company-paid Life Insurance

Short-Term & Long-Term Disability

Supplemental Insurance Options

401(k) with Company Match

Paid Time Off

Employee Assistance Resources

Job summary

The Ward Law Group seeks a Senior Case Manager to support attorneys in pre-litigation personal injury matters. You will be the primary client contact, maintain case records, and ensure efficient progression of cases in line with firm procedures and attorney directions.

Responsibilities include client communications, coordinating with insurers and providers, and rigorous case management in Litify. The role requires onsite work in New York, five days a week, with a strong focus on exceptional

Qualifications

• Fluent in English and Spanish.
• Ability to work onsite Monday through Friday in New York.
• Expert knowledge of the personal injury pre-litigation process.
• Experience managing a high-volume personal injury caseload.
• Experience working with bodily injury claims, medical records, insurance documentation, and case management systems.
• Proficiency in Litify and Microsoft Office Suite.
• Strong organizational, communication, and client-service skills.
• Ability to work effectively in a fast-paced, deadline-driven environment.

Responsibilities

• Client Communication: Contact clients within 24 hours of case assignment and provide case-status updates.
• Insurance and Provider Communications: Coordinate with insurance adjusters, medical providers, and third parties under attorney supervision.
• Case Management: Maintain complete case notes in Litify and track documents, liens, and bills.
• Client Service: Deliver professional, responsive service and protect client confidentiality.

Skills

Fluent English & Spanish

Litify

Microsoft Office Suite

Client service

Organizational skills

Communication skills

Tools

Litify

Microsoft Office Suite

Job description

Company Description

Join an Award-Winning Personal Injury Law Firm

At The Ward Law Group, our mission is simple:

Changing Lives. One Client at a Time.

Recognized as one of the Best Places to Work for consecutive years, we are committed to delivering exceptional legal representation while creating an environment where talented professionals can grow, lead, and make a meaningful impact every day.

We believe our people are our greatest asset. We foster a collaborative, innovative, and high-accountability culture where every team member is empowered to make informed decisions, continuously improve, and deliver exceptional results for our clients. Every role contributes directly to helping injured individuals navigate one of the most challenging times in their lives while supporting the continued growth and success of our firm.

Our Core Values

Faith – We act with integrity, honesty, and purpose in everything we do.

Accountability – We take ownership of our work, our commitments, and the results we deliver.

Leadership – We lead by example, inspire others, embrace continuous improvement, and develop high-performing teams.

Loyalty – We build lasting relationships through trust, respect, and dedication to our clients, teammates, and community.

Service to Our Clients – We are committed to delivering compassionate, responsive, and exceptional legal representation that maximizes every client's opportunity for success.

Service to Our Teammates – We foster a culture of collaboration, respect, support, and shared success where every team member has the opportunity to grow and thrive.

Service to Our Community – We believe in making a positive impact beyond the courtroom by serving and strengthening the communities where we live and work.

If you are passionate about helping injured clients, thrive in a fast-paced, results-driven environment, and are committed to delivering exceptional client service while continuously growing your career, we invite you to join The Ward Law Group and help us change lives—one client at a time.

Job Description

The Senior Case Manager possesses extensive knowledge and understanding of personal injury case management and supports attorneys in the handling and progression of pre-litigation matters. This position serves as a primary point of contact for clients, maintains accurate case records, facilitates communication among parties, and helps ensure cases progress efficiently in accordance with firm procedures and attorney direction.

Responsibilities

Client Communication

• Contact clients within 24 hours of case assignment to introduce yourself and explain the next steps in the case process.
• Maintain regular communication with clients and provide case-status updates as directed by the supervising attorney.
• Communicate treatment-related updates and documentation requests in accordance with firm procedures.
• Return client calls and voicemails the same business day.
• Maintain contact with clients at least every 14 days.
• Notify clients regarding settlement-related developments and coordinate communications at the direction of the supervising attorney.

Insurance and Provider Communications

• Follow up with insurance carriers after settlement demands have been submitted by the attorney.
• Facilitate communications with insurance adjusters, medical providers, and other third parties under attorney supervision.
• Confirm and document available insurance coverages, including BI, PIP, and UM coverage.
• Request and follow up on insurance declaration pages and supporting documentation.
• Coordinate the transmission and receipt of settlement-related documentation as directed by the attorney.
• Coordinate mediation scheduling and prepare case materials for attorney review.

Case Management

• Maintain complete, accurate, and timely case notes in Litify.
• Update client files and supporting documentation.
• Track outstanding records, bills, liens, and other case-related documents.
• Review provider balances and obtain appropriate internal approvals before processing case-related settlements.
• Assist with demand package preparation and case organization for attorney review.

Client Service

• Deliver exceptional client service through professionalism, responsiveness, and attention to detail.
• Address client questions and concerns promptly and courteously.
• Maintain confidentiality of all client information.
• Ensure adherence to firm procedures and service standards.

Work Location Requirement: This is a full-time, onsite position located at 535 5th Avenue, Suite 2600, New York, NY 10017. Employees are expected to work in the office five (5) days per week.

Remote or hybrid work arrangements are not available for this role.

Qualifications

• Fluent in English and Spanish.
• Ability to work onsite Monday through Friday in New York.
• Fluent in English and Spanish.
• Expert knowledge of the personal injury pre-litigation process.
• Experience managing a high-volume personal injury caseload.
• Experience working with bodily injury claims, medical records, insurance documentation, and case management systems.
• Proficiency in Litify and Microsoft Office Suite.
• Strong organizational, communication, and client-service skills.
• Ability to work effectively in a fast-paced, deadline-driven environment.

Disclaimer

• This position performs settlement and negotiation-related activities under attorney supervision and does not provide legal advice or perform duties requiring a licensed attorney.

Additional Information

Eligible employees enjoy a competitive benefits package, including:

• Medical, Dental & Vision Insurance
• Company-paid Life Insurance
• Short-Term & Long-Term Disability
• Supplemental Insurance Options
• 401(k) with Company Match
• Paid Time Off
• Employee Assistance Resources

Join Our Team