Personal Assistant

Corrado Properties; West Palm Beach (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

A prestigious private social club in West Palm Beach is seeking a proactive Personal Assistant to manage daily schedules, coordinate travel, and assist with personal tasks. Ideal candidates will have proven experience in a similar role, excellent organizational skills, and the ability to maintain confidentiality. This is a full-time position requiring flexibility in hours.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Familiarity with office management tools.
• Must be able to work a flexible schedule.

Responsibilities

• Manage daily calendars and appointments.
• Coordinate travel arrangements.
• Handle personal tasks including reservations and errands.

Skills

Organizational skills

Communication

Discretion

Attention to detail

Problem-solving

Multitasking

Education

Experience as a Personal Assistant

Tools

QuickBooks

Google Workspace

Asana

Job description

About the Biba Experience: We are a prestigious private social club known for its exclusive amenities, exceptional service, and vibrant community. Nestled in West Palm Beach, our club offers a unique environment where members can socialize, dine, and enjoy a wonderful community. As we continue to grow, we are seeking dedication and a strong desire to join our team.

Position Overview: We are seeking a highly organized, proactive, and resourceful Personal Assistant to provide comprehensive support to [executive/individual name/title]. The successful candidate will manage daily schedules, handle correspondence, coordinate meetings and travel, and ensure smooth personal and professional operations.

Position Responsibilities:

• Manage daily calendars, appointments, and meetings
• Coordinate travel arrangements (flights, accommodations, transportation)
• Screen and respond to emails, phone calls, and other communications
• Run errands and manage household or personal tasks as needed
• Maintain filing systems, records, and confidential documents
• Liaise with clients, vendors, and other stakeholders on behalf of the employer
• Assist with event planning, bookings, and coordination
• Handle personal tasks including reservations, shopping, reminders, etc
• Monitor deadlines, prioritize tasks, and ensure timely follow-ups
• Perform other administrative duties as required

Education/Experience:

• Proven experience as a Personal Assistant or a similar administrative role
• Familiarity with office management tools like QuickBooks, Google Workspace, Asana
• High level of discretion and confidentiality
• Excellent written and verbal communication abilities
• Attention to detail and problem-solving skills
• Ability to multitask, work independently, and able to work under pressure
• Must be able to work a flexible schedule including weekends and holidays

We thank all applicants; however, only those selected for an interview will be contacted. Biba is an Equal Opportunity Employer committed to a diverse work culture, M/F/D/V.

The above statements are intended to describe the general nature and level of work performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all job duties performed by the team member so classified. Management reserves the right to revise or amend duties at any time.