Permit Specialist

Toth And Associates; Portland (OR); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

PTO

Eight paid holidays

Medical and dental coverage

401(k) with company match

Discretionary bonuses

Vision

Life insurance

Short-term disability

FSA/HSA options

Education assistance

Job summary

Toth and Associates, a full-service engineering consulting firm, seeks a Permit Specialist to support permitting and regulatory compliance for projects. You will coordinate permit applications, maintain schedules, and communicate with agencies to ensure timely permit acquisition.

Under supervision, you will track approvals, conditions, and deadlines while collaborating with internal teams and consultants to manage permit documentation and identify potential issues early.

Qualifications

• Requires strong organizational, planning, and time management capabilities.
• Excellent verbal and written communication skills are essential.
• Prior experience in a professional services environment is preferred.

Responsibilities

• Prepare, compile, and submit permit applications to local, state, and federal agencies.
• Coordinate communications with regulatory agencies regarding requirements and timelines.
• Track permit comments, reviews, conditions, and approvals.
• Maintain permit schedules, logs, and project documentation.
• Coordinate inputs from internal teams and external consultants for submittals.
• Monitor milestones and provide status updates to stakeholders.
• Ensure permitting records are complete and accessible.
• Support compliance with permit conditions and regulatory requirements.
• Identify potential permitting issues or schedule impacts and escalate as needed.
• Assist with permit closeout activities and documentation management.
• Perform other duties to support permitting and compliance objectives.

Skills

Organizational skills

Planning

Time management

Communication skills

Microsoft Office proficiency

Education

High School Diploma

Associate's or Bachelor's degree in a related field

Tools

Microsoft Office Suite

Job description

Overview

The Permit Specialist supports permitting and regulatory compliance activities for projects by coordinating permit applications, maintaining permitting schedules, and facilitating communication with regulatory agencies. Working under the supervision of the Permitting & Compliance Manager, this role serves as a key technical contributor responsible for ensuring permit documentation, approvals, conditions, and deadlines are accurately tracked and communicated. This position collaborates with internal teams, consultants, and agencies to support timely permit acquisition and project execution.

Responsibilities

• Prepare, compile, and submit permit applications to local, state, and federal agencies.
• Coordinate procedural communications with regulatory agencies regarding permit requirements, application status, and approval timelines.
• Track permit comments, review cycles, conditions, approvals, and compliance requirements.
• Maintain permit schedules, logs, databases, and project documentation.
• Coordinate and gather necessary inputs from internal departments, project teams, and external consultants to support permit submittals.
• Monitor permit milestones and communicate status updates to project stakeholders.
• Ensure permitting records are complete, organized, and readily accessible.
• Support compliance with regulatory requirements and permit conditions.
• Identify potential permitting issues or schedule impacts and escalate concerns to senior staff or management.
• Assist with permit closeout activities and documentation management.
• Perform other duties as assigned in support of permitting and compliance objectives.

Qualifications

• High School Diploma or equivalent
• Prior experience in a professional services environment is required.
• Strong organizational, planning, and time management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple assignments, priorities, and deadlines simultaneously.
• Proficiency with Microsoft Office Suite and standard business software.

Preferred Qualifications

• Associate's or Bachelor's degree in a related field.
• Experience with permitting, environmental review, regulatory compliance, or agency coordination.
• Familiarity with permit tracking systems and project management tools.
• Experience working with local, state, or federal regulatory agencies.

Benefits

• Paid Time Off (PTO)
• Eight paid holidays
• Company-paid medical and dental coverage with buy-up options
• 401(k) w/company matching and profit sharing
• Discretionary bonuses
• Paid Bonding Leave
• Vision
• Company-paid life insurance and long-term disability insurance
• Supplemental life insurance available
• Short-term disability available
• FSA and HSA options
• Education assistance

Company Overview

Toth and Associates, Inc. (TOTH) is a full-service consulting engineering firm offering a broad range of services, including electric utility engineering, structural engineering, civil engineering, land services, GIS/mapping, utility rate services, and joint-use/make-ready support. Since our founding in 2003, we have grown to serve public and private utilities, municipalities, architects, developers, educational institutions, and other clients across the country.

At TOTH, we believe strong relationships are the foundation of successful work. Our team is built on professional expertise, collaboration, and a commitment to serving both our clients and one another well. We value people, encourage continued growth, and strive to provide a workplace where employees can build meaningful, rewarding careers.

TOTH offers competitive compensation, a comprehensive benefits package, professional development opportunities, and a supportive work environment. Visit www.tothassociates.com to learn more about our company.