Permit Specialist

Toth And Associates; Billings (MT); On-site; USD 37,195 - 52,348; Full time

Benefits offered by this job

Paid time off

Eight holidays

Health coverage

401(k) with matching

Bonuses

Education assistance

Job summary

Toth and Associates, Inc. in Billings, MT is seeking a Permit Specialist to support permitting and regulatory compliance. You will coordinate permit applications, maintain schedules, and liaise with agencies to ensure timely permit acquisition. A strong attention to detail and organizational ability are essential.

The role involves collaborating with internal teams and consultants, managing documentation, and ensuring deadlines are met. Full-time, day shift, with a competitive hourly rate.

Qualifications

• High School Diploma or equivalent.

Responsibilities

• Prepare, submit permit applications to local, state, and federal agencies.
• Coordinate communications with regulatory agencies regarding permit requirements and timelines.
• Track permit comments, review cycles, conditions, approvals, and compliance.
• Maintain permit schedules, logs, databases, and project documentation.
• Coordinate inputs from internal departments and external consultants for permit submittals.
• Monitor milestones and communicate status updates to stakeholders.
• Ensure records are complete and accessible.
• Support compliance with regulatory requirements and permit conditions.
• Identify permitting issues or schedule impacts and escalate as needed.
• Assist with permit closeout and documentation management.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Multi-tasking

MS Office

Education

High School Diploma or equivalent

Associate's or Bachelor's degree in related field

Tools

Permit tracking systems

Job description

Overview

The Permit Specialist supports permitting and regulatory compliance activities for projects by coordinating permit applications, maintaining permitting schedules, and facilitating communication with regulatory agencies. Working under the supervision of the Permitting & Compliance Manager, this role serves as a key technical contributor responsible for ensuring permit documentation, approvals, conditions, and deadlines are accurately tracked and communicated. This position collaborates with internal teams, consultants, and agencies to support timely permit acquisition and project execution. Location: Billings, MT 59101. Position type: Full-Time. Salary range: $27.00 – $38.00 hourly. Shift: Day.

Responsibilities

• Prepare, compile, and submit permit applications to local, state, and federal agencies.
• Coordinate procedural communications with regulatory agencies regarding permit requirements, application status, and approval timelines.
• Track permit comments, review cycles, conditions, approvals, and compliance requirements.
• Maintain permit schedules, logs, databases, and project documentation.
• Coordinate and gather necessary inputs from internal departments, project teams, and external consultants to support permit submittals.
• Monitor permit milestones and communicate status updates to project stakeholders.
• Ensure permitting records are complete, organized, and readily accessible.
• Support compliance with regulatory requirements and permit conditions.
• Identify potential permitting issues or schedule impacts and escalate concerns to senior staff or management.
• Assist with permit closeout activities and documentation management.
• Perform other duties as assigned in support of permitting and compliance objectives.

Qualifications

• High School Diploma or equivalent.
• Prior experience in a professional services environment is required.
• Strong organizational, planning, and time management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple assignments, priorities, and deadlines simultaneously.
• Proficiency with Microsoft Office Suite and standard business software.

Preferred Qualifications

• Associate's or Bachelor's degree in a related field.
• Experience with permitting, environmental review, regulatory compliance, or agency coordination.
• Familiarity with permit tracking systems and project management tools.
• Experience working with local, state, or federal regulatory agencies.

Benefits

• Paid Time Off (PTO)
• Eight paid holidays
• Company-paid medical and dental coverage with buy-up options
• 401(k) with company matching and profit sharing
• Discretionary bonuses
• Paid bonding leave
• Vision
• Company-paid life insurance and long-term disability insurance
• Supplemental life insurance available
• Short-term disability available
• FSA and HSA options
• Education assistance

Company Overview

Toth and Associates, Inc. (TOTH) is a full-service consulting engineering firm offering a broad range of services, including electric utility engineering, structural engineering, civil engineering, land services, GIS/mapping, utility rate services, and joint-use/make-ready support. Since our founding in 2003, we have grown to serve public and private utilities, municipalities, architects, developers, educational institutions, and other clients across the country. We value people, encourage continued growth, and strive to provide a workplace where employees can build meaningful, rewarding careers. Visit the company website at www.tothassociates.com to learn more.