Permitting Coordinator (Owner's Representative) - Data Center Construction

KALCON; Port Washington (WI); On-site; USD 100,000 - 190,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

National holidays

License reimbursement

Job summary

KALCON in Wisconsin’s Port Washington area seeks a Permit Manager to lead entitlement, permitting, inspection, and approvals for mission-critical construction programs. You will coordinate with owners, design consultants, contractors, utilities, and AHJs to keep schedules aligned with milestones.

Responsibilities include developing the permitting strategy, managing submissions and reviews, tracking milestones, and reporting progress.

Qualifications

• Bachelor’s degree required; equivalent experience may be considered.
• 7+ years of permitting, design management, construction management, land development, or program management.
• Experience with large-scale commercial, industrial, mission-critical, utility, or infrastructure projects.
• Strong project coordination, schedule management, documentation, and stakeholder communication skills.

Responsibilities

• Develop and maintain the project's entitlement and permitting strategy.
• Identify required federal, state, county, municipal, utility, environmental, and fire/life-safety approvals.
• Establish permitting sequences for campus phases, buildings, utility systems, and construction packages.
• Identify permitting dependencies, long-lead approvals, and critical-path risks.
• Align permitting activities with design, procurement, construction, commissioning, energization, and occupancy milestones.
• Create, maintain, and manage the project permit and approval matrix.
• Track permit requirements, submission dates, review durations, fees, status, inspections, expiration dates, and closeout requirements.
• Coordinate meetings and communications with planning, zoning, building, fire, environmental, transportation, utility, and other authorities.
• Establish submission requirements, checklists, quality-control reviews, and target submission dates.
• Coordinate with architects, engineers, and consultants to ensure permit applications are complete and submission-ready.
• Manage permit applications through agency review processes and track comments, resubmissions, and approvals through closure.
• Facilitate issue-resolution when permitting affects multiple disciplines or milestones.
• Participate in design, coordination, and construction meetings to identify permitting impacts and constraints.
• Coordinate permit-related requirements for mobilization, temporary facilities, utility installation, and inspections.
• Maintain permitting risk and constraints logs and develop mitigation plans.
• Provide weekly status reports and executive updates on permitting progress and milestones.
• Forecast upcoming submissions, reviews, inspections, renewals, and approvals.

Skills

Project coordination

Schedule management

Stakeholder communication

Reading construction drawings

Documentation

Reporting software

Education

Bachelor’s degree in Construction Management, Architecture, Engineering, Planning, Public Administration, or related field

Tools

Project management software

Scheduling software

Document control software

Reporting software

Job description

The Permit Manager serves as the Owner’s Representative responsible for planning, coordinating, tracking, and reporting all entitlement, permitting, inspection, and approval activities required to support the successful delivery of mission-critical construction projects. This role acts as the primary liaison between the owner, design consultants, contractors, utility providers, regulatory agencies, and Authorities Having Jurisdiction (AHJs), ensuring permitting activities remain aligned with project schedules, design development, construction sequencing, energization, commissioning, and occupancy milestones.

Minimum Qualifications

• Bachelor’s degree in Construction Management, Architecture, Engineering, Planning, Public Administration, or a related field; equivalent experience may be considered.
• 7+ years of experience in permitting, design management, construction management, land development, or program management.
• Experience supporting large-scale commercial, industrial, mission-critical, utility, or infrastructure projects.
• Working knowledge of building, civil, environmental, utility, fire/life-safety, inspection, and occupancy permitting processes.
• Strong project coordination, schedule management, documentation, and stakeholder communication skills.
• Ability to coordinate across project teams, consultants, contractors, utilities, AHJs, and regulatory agencies.
• Proficiency with project management, scheduling, document control, and reporting software.
• Ability to read and interpret construction drawings, project schedules, permit requirements, and agency correspondence.

Preferred Qualifications

• Data center, mission-critical, advanced manufacturing, or utility infrastructure project experience.
• Experience supporting phased campus developments and multiple concurrent construction packages.
• Experience working directly for an owner or as an owner's representative.
• Relevant professional certifications such as PMP, CCM, PE, RA, AICP, or LEED.

Duties And Responsibilities

Permitting Strategy and Planning

• Develop and maintain the project's overall entitlement and permitting strategy.
• Identify required federal, state, county, municipal, utility, environmental, and fire/life-safety approvals.
• Establish permitting sequences for campus phases, buildings, utility systems, and construction packages.
• Identify permitting dependencies, long-lead approvals, and critical-path risks.
• Align permitting activities with design, procurement, construction, commissioning, energization, and occupancy milestones.

Permit Matrix and Schedule Management

• Create, maintain, and manage the project permit and approval matrix.
• Track permit requirements, submission dates, review durations, fees, status, inspections, expiration dates, and closeout requirements.
• Integrate permitting milestones into the project master schedule and develop look-ahead schedules for key permitting activities.
• Monitor permitting progress against planned dates and escape potential schedule impacts.

Agency and Stakeholder Coordination

• Serve as the primary day-to-day point of contact for permitting matters among project teams, consultants, contractors, utilities, and Authorities Having Jurisdiction (AHJs).
• Coordinate meetings and communications with planning, zoning, building, fire, environmental, transportation, utility, and other reviewing authorities.
• Prepare meeting agendas, decision logs, and action-item trackers while documenting agency comments and required follow-up actions.
• Escalate unresolved permitting issues through appropriate project leadership channels.

Submission and Review Management

• Establish submission requirements, checklists, quality-control reviews, and target submission dates.
• Coordinate with architects, engineers, and consultants to ensure permit applications are complete and submission-ready.
• Manage permit applications through agency review processes and track comments, resubmissions, and approvals through closure.
• Facilitate comment-resolution efforts when permitting issues impact multiple disciplines or project milestones.

Design and Construction Integration

• Participate in design, coordination, and construction meetings to identify permitting impacts and constraints.
• Coordinate with project teams to ensure permit requirements are incorporated into project planning and execution.
• Identify design changes or field conditions that may require permit revisions, amendments, or additional agency review.
• Coordinate permit-related requirements for mobilization, temporary facilities, utility installation, equipment setting, inspections, and occupancy milestones.

Risk Management and Reporting

• Maintain permitting risk and constraints logs and develop mitigation plans for identified risks.
• Provide weekly status reports and executive-level updates on permitting progress, key milestones, risks, and required actions.
• Forecast upcoming submissions, reviews, inspections, renewals, and approval milestones.

Financial and Administrative Management

• Assist with tracking permit-related fees, utility fees, consultant costs, bonds, deposits, and payment documentation.
• Maintain organized permit files, correspondence, approvals, applications, and supporting records throughout the project lifecycle.

Inspections, Occupancy, and Closeout

• Coordinate jurisdictional inspections, occupancy approvals, and permit closeout activities with project stakeholders.
• Track inspection results, corrective actions, outstanding documentation, and reinspection requirements.
• Ensure testing reports, record drawings, certifications, and final approval documentation are completed and turned over at project closeout.

Benefits Offered

• Medical insurance
• Dental Insurance
• Vision Insurance
• 401(k) retirement plan with 4% KALCON match when an employee contributes at least 5%
• 15 days of paid time off
• 8 paid National Holidays
• Reimbursement for professional licenses and certifications

Submission Requirements

At a minimum, the candidate's professional resume must include the following:

• List of all Educational Achievements
• List of all Professional Licenses or Certificates
• List of Awards Received
• Detailed Employment History with each company including:
  • Name C Contact Information of the firm or agency
  • Start Date and End Date (Month C Year)
  • Positions Held

At KALCON we are committed to creating an inclusive, diverse, and equitable workplace where every individual is respected and valued. We are an equal opportunity employer, and all applicants and employees will receive consideration for employment as we do not tolerate discrimination of any kind based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetics, protected veteran status or any other protected characteristic as outlined by federal, state, or local laws. We believe that a diverse workforce contributes to the success of our company and the innovation behind the exceptional projects we deliver. We encourage and support applicants from all backgrounds, experiences, and perspectives to join our team and thrive. Our hiring and employment practices are guided by principles of fairness, equality, and opportunity for all.

Salary Range: $100,000 USD - $190,000 USD