Permit Coordinator

UES; Tampa (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

UES is seeking a detail-oriented Permit Coordinator to review and process residential and commercial permit applications in Florida. You will ensure compliance with building codes, coordinate with inspectors and applicants, and maintain meticulous records.

The role requires 1–3 years of related experience, proficiency with permitting software and MS Office, and strong communication skills to interact with the public and professionals in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• One to three years related experience in permit coordination, building inspections, or municipal government.
• Familiarity with the building codes, zoning regulations, and construction permit requirements.
• Proficiency in permitting software, Microsoft Office Suite and document management systems.
• Strong verbal and written communication skills for interacting with the public and professionals.
• Ability to review documents for accuracy and compliance.
• Ability to manage multiple permit applications and deadlines efficiently.
• Ability to read and write, including interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals, as well as writing routine reports and correspondence and speaking effectively with colleagues, supervisors, and customers/clients.
• Mathematical skills sufficient to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
• Reasoning ability to apply common sense understanding to carry out instructions furnished in written, oral, and diagram form.

Responsibilities

• Receive, review, and process permit applications for residential and commercial projects.
• Ensure applications meet local, state, and federal building codes.
• Work closely with inspectors, contractors, engineers, and applicants to facilitate approvals.
• Maintain accurate digital and physical records of permits, inspections, and invoices.
• Guide applicants on permit requirements, fees, timelines, and procedures.
• Monitor pending permits, follow up on missing documentation, and ensure timely issuance.
• Generate reports on permit activities, fees collected, and processing timelines.
• Organize and manage data related to billing, invoices, and contracts.
• Assemble and submit permit applications, track approvals, and scan completed project files into storage.
• Handle calls from clients, municipalities, and colleagues professionally.

Skills

Attention to detail

Multitasking

Verbal communication

Written communication

Reading documents

Mathematical skills

Time management

Education

High school diploma or equivalent

Tools

Permitting software

Microsoft Office

Job description

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

• Receive, review, and process permit applications for residential and commercial projects.
• Ensure applications meet local, state, and federal building codes.
• Work closely with inspectors, contractors, engineers, and applicants to facilitate approvals.
• Maintain accurate digital and physical records of permits, inspections, and invoices.
• Guide applicants on permit requirements, fees, timelines, and procedures.
• Monitor pending permits, follow up on missing documentation, and ensure timely issuance.
• Generate reports on permit activities, fees collected, and processing timelines.
• Organize and manage data related to billing, invoices, and contracts.
• Assemble and submit permit applications, track approvals, and scan completed project files into storage.
• Handle calls from clients, municipalities, and colleagues professionally.
• Create correspondence, reports, and other necessary documents.
• Operate a computer efficiently, with a minimum typing speed of 50 wpm.
• Function effectively in a fast-paced environment, multitask and support special client requests.
• Follow safety procedures and company policies.
• Other duties as assigned.

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Responsibilities

• Receive, review, and process permit applications for residential and commercial projects.
• Ensure applications meet local, state, and federal building codes.
• Work closely with inspectors, contractors, engineers, and applicants to facilitate approvals.
• Maintain accurate digital and physical records of permits, inspections, and invoices.
• Guide applicants on permit requirements, fees, timelines, and procedures.
• Monitor pending permits, follow up on missing documentation, and ensure timely issuance.
• Generate reports on permit activities, fees collected, and processing timelines.
• Organize and manage data related to billing, invoices, and contracts.
• Assemble and submit permit applications, track approvals, and scan completed project files into storage.
• Handle calls from clients, municipalities, and colleagues professionally.
• Create correspondence, reports, and other necessary documents.
• Operate a computer efficiently, with a minimum typing speed of 50 wpm.
• Function effectively in a fast-paced environment, multitask and support special client requests.
• Follow safety procedures and company policies.
• Other duties as assigned.

Qualifications

• Valid Florida Driver’s License with an acceptable driving record (in accordance with our Driver’s License and Motor Vehicle Record Check Criteria)
• Ability to pass a background check screening in accordance with Florida’s Jessica Lunsford Act (or equivalent state classification)
• High school diploma or equivalent
• One to three years related experience in permit coordination, building inspections, or municipal government
• Familiarity with the building codes, zoning regulations, and construction permit requirements
• Proficiency in permitting software, Microsoft Office Suite and document management systems
• Strong verbal and written communication skills for interacting with the public and professionals
• Ability to review documents for accuracy and compliance
• Ability to manage multiple permit applications and deadlines efficiently
• Ability to read and write, including interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals, as well as writing routine reports and correspondence and speaking effectively with colleagues, supervisors, and customers/clients.
• Mathematical skills sufficient to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
• Reasoning ability to apply common sense understanding to carry out instructions furnished in written, oral, and diagram form.

Preferred Qualifications

• Experience in a municipal building department or construction industry
• Knowledge of local and state permitting regulations
• Certification as a Permit Technician (e.g., ICC Permit Technician Certificate) is a plus

Physical Demands & Work Environment

• Work is normally performed in a typical interior/office work environment.
• Lifting and/or occasionally moving up to 35 pounds can be expected.
• Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance; talk and hear. Body motions and movements include bending, twisting, reaching, stooping, pulling, kneeling, lifting, carrying, and pushing.

EEO Statement

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here