Permit Coordinator

KPI Solutions; Cincinnati (AR); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Life Insurance

Disability Insurance

PET Insurance

Job summary

KPI Solutions is a leading supply chain and warehouse automation integrator transforming distribution operations with intelligent software, robotics, automation, and data-driven solutions. The Permit Coordinator owns end-to-end permitting for material handling automation projects across multiple job sites, working with moderate autonomy.

Responsibilities include preparing permit packages, tracking submissions, and coordinating with inspectors, engineers, and subcontractors to keep schedules on

Qualifications

• 5+ years in permit coordination, construction administration, or AHJ liaison work.
• Knowledge of building/fire/electrical codes for conveyors, racking, and automated equipment.
• Ability to manage multiple jurisdictions/projects with limited supervision.

Responsibilities

• Independently research and interpret permit requirements across AHJs.
• Prepare and submit permit packages with minimal oversight.
• Track applications, respond to reviewer comments, and manage resubmittals.
• Serve as primary contact with building departments, fire marshals, and inspectors.
• Coordinate with engineering and subcontractors to close RFIs.
• Schedule inspections and drive corrective actions to closure.
• Maintain permit tracking dashboard across 8–12 active projects.
• Flag relevant code changes affecting automation installs.
• Mentor junior coordinators on process and documentation.
• Communicate schedule/budget risk from permitting delays to the project manager.

Skills

Permit coordination

Construction administration

AHJ liaison

Procore/PlanGrid

Reading drawings

Communication

Travel 10–25%

Tools

Procore

PlanGrid

Job description

KPI Solutions is a leading supply chain and warehouse automation integrator helping companies transform distribution operations through intelligent software, robotics, automation, and data-driven solutions.

With expertise spanning WMS, automation, robotics, controls, and systems integration, KPI partners with customers to design and implement scalable solutions that improve throughput, efficiency, and operational performance across distribution and fulfillment environments.

Role Summary

The Permit Coordinator owns the end-to-end permitting process for material handling automation projects (conveyors, AS/RS, robotics, sortation) across several concurrent job sites. Works with moderate autonomy, escalating only complex jurisdictional or code-interpretation issues to senior staff.

Key Responsibilities

• Independently research and interpret permit requirements (building, electrical, mechanical, fire/life-safety) across varied AHJs, including jurisdictions with non-standard or ambiguous code adoption
• Prepare and submit complete permit packages (drawings, equipment cut sheets, load calculations, seismic/structural docs) with minimal oversight
• Track applications through plan review, respond to reviewer comments, and manage resubmittals to keep schedules on track
• Serve as primary point of contact with building departments, fire marshals, and inspectors for assigned projects
• Coordinate directly with engineering and subcontractors to close out RFIs related to permitting
• Schedule inspections, attend key ones on-site, and drive corrective actions to closure
• Maintain and improve the permit tracking dashboard across 8–12 active projects
• Monitor and flag relevant code changes (IBC, NFPA 13/72, NEC, OSHA) affecting automation installs
• Mentor junior coordinators or expediters on process and documentation standards
• Proactively identify and communicate schedule/budget risk from permitting delays to the project manager

Qualifications

• 5+ years in permit coordination, construction administration, or AHJ liaison work; industrial, warehouse, or logistics construction strongly preferred
• Working knowledge of how building/fire/electrical codes apply to conveyor systems, racking, and automated equipment
• Demonstrated ability to manage multiple jurisdictions/projects simultaneously with limited supervision
• Proficiency with permit tracking or construction management software (Procore, PlanGrid, or similar)
• Comfortable reading and marking up construction/engineering drawings
• Strong written/verbal communication for negotiating with government officials and resolving plan review pushback
• Ability to travel to job sites as needed (typically 10-25%)

Nice to Have

• Direct experience permitting material handling/automation systems (conveyor, ASRS, robotics)
• Working knowledge of NFPA 13/72 as applied to warehouse automation and high-piled storage
• Prior experience on the AHJ side (municipal plan reviewer or inspector) or as a permit expediter

Requirements

• 5+ years in permit coordination, construction administration, or AHJ liaison work; industrial, warehouse, or logistics construction strongly preferred
• Working knowledge of how building/fire/electrical codes apply to conveyor systems, racking, and automated equipment
• Demonstrated ability to manage multiple jurisdictions/projects simultaneously with limited supervision
• Proficiency with permit tracking or construction management software (Procore, PlanGrid, or similar)
• Comfortable reading and marking up construction/engineering drawings
• Strong written/verbal communication for negotiating with government officials and resolving plan review pushback
• Ability to travel to job sites as needed (typically 10-25%)

Nice to Have

• Direct experience permitting material handling/automation systems (conveyor, ASRS, robotics)
• Working knowledge of NFPA 13/72 as applied to warehouse automation and high-piled storage
• Prior experience on the AHJ side (municipal plan reviewer or inspector) or as a permit expediter

Benefits

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Health Care Concierge Service

• 401(k) Retirement Plan (Pre-tax & Roth)

• Company paid Basic Life Insurance, Short-Term Disability & Long-Term Disability

• Voluntary Life & AD&D Insurance

• Voluntary Accident, Critical Illness & Hospital Indemnity Insurance

• Pet Insurance

• Milk Stork Program

• Wellness Program with gift card redemption and wellness challenges

• Paid Time Off (Vacation, Sick & 10 Holidays)

• Training & Development
  KPI Solutions provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by states, federal, or local law.