Permit Clerk

City of Doral; Town of Florida (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

City of Doral is seeking an Administrative Assistant to process building permit applications, maintain records, verify licenses and insurance, and assist in scanning documents. This full-time, non-exempt role emphasizes strong customer service and accuracy.

The position requires bilingual English/Spanish skills, a high school diploma or GED, and a valid drivers license, with duties including interacting with the public and supporting the Chief Building Official.

Qualifications

• High School Diploma or GED required.
• Valid drivers license with a clean driving record.
• Bilingual English/Spanish required.
• Experience in building, construction, or permitting desirable.
• Proficient with Microsoft Word; WordPerfect or similar.
• Able to type at least 30 words per minute.

Responsibilities

• Receive, process, and issue building permit applications.
• Maintain records and filing; establish computerized records.
• Verify insurance for permit requests and license status of contractors.
• Ensure permit applications are complete and accurate.
• Assist in scanning permit documents into databases.
• Provide courteous service to the public and fellow workers.
• Perform additional duties as assigned by the Chief Building Official or Administrative Coordinator.

Skills

Bilingual English/Spanish

Customer service

Data entry

MS Word

WordPerfect

Administrative duties

Education

High School Diploma or GED

Tools

Microsoft Word

WordPerfect

Multi-line telephone systems

Job description

This position performs a variety of routine work in connection with duty to process building permit applications submitted by contractors or homeowners. This position is classified as a non-exempt, full-time position with a 40 hour work-week.

Essential Functions:

• Requires a strong emphasis on customer service and the ability to multi-task.
• Receives, process, and issues building permit applications from contractors or homeowners as directed by the Chief Building Official and/or Administrative Coordinator.
• Prepares and maintains all records related to the permitting process including, but not limited to, establishing computerized records and filing.
• Assists in scanning permit related documents in applicable databases.
• Verify insurance for all permit requests.
• Verify license status of contractors and design professionals.
• Ensure that all Permit Applications are complete and accurate before submittal through the permitting process.
• Ability to get along with others and work effectively with the public and fellow workers.
• Performs any other duties as assigned by the Chief Building Official and/or Administrative Coordinator.

Additional Duties:

• Performs other related work as required.

MINIMUM EDUCATION AND TRAINING

• A High School Diploma or GED equivalent is required.
• Must possess a valid drivers license with an acceptable driving record.

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills and Abilities:

• Building, construction or permitting experience is desirable.
• Must be bilingual with both spoken and written skills in the English and Spanish languages.
• Considerable knowledge of modern office practices and procedures.
• Must be computer literate with knowledge of Microsoft Word, WordPerfect or a similar word processing program.
• Ability to use small office equipment, including copy machines or multi-line telephone systems.
• Ability to use computers for data entry.
• Ability to type at least 30 words per minute.
• Ability to meet and deal with the public in an effective and courteous manner.
• Ability to perform several tasks at one time.
• Must be a non-smoker.
• The minimum requirements may be waived by the City Manager.

Physical Requirements:

• Ability to crouch, hear sound, reach, speak, see, lift objects and walk from one work site to another.
• Ability to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.