PERIOPERATIVE SCHEDULER

Excela Health; Greensburg (Westmoreland County); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented OR Scheduler to manage surgical scheduling efficiently. In this role, you will coordinate patient surgeries, liaise with various departments, and ensure all scheduling details are accurate. This position requires strong organizational and communication skills, as you will be the key point of contact for surgical teams and patients alike. Join a dynamic healthcare environment where your contributions directly impact patient care and operational efficiency. If you thrive in a fast-paced setting and enjoy working collaboratively, this opportunity is perfect for you.

Qualifications

• Strong organizational skills and ability to manage scheduling tasks.
• Effective communication skills for interacting with diverse audiences.

Responsibilities

• Schedule patient surgeries and maintain accurate records.
• Communicate with departments regarding scheduling issues and changes.

Skills

Organizational Skills

Communication Skills

Critical Thinking

Leadership Ability

Education

High School Diploma or GED

Job description

Job Summary

OR scheduler efficiently and accurately performs clerical functions related to the scheduling of OR cases.

Essential Job Functions

• Schedules patient surgeries for designated Operating rooms.
• Answers calls quickly and professionally.
• Receives, files, and distributes electronic intake.
• Ensures/ assigns quick surgery account with correct date of service prior to placing onto OR schedule.
• Schedules surgeries appropriately using tools available.
• Correct identification of patient, procedure, laterality, and surgeon. ( EX: wrong name or DOB, similar names).
• Contacts operating room to address special circumstances for operating room schedule.
• Attach correct surgeon specific preference card to scheduled case.
• Verifies day prior surgery schedule. To include surgery, laterality, anesthesia type, and surgeon.
• Ensures communication with all customers.
• Communicates with departments for add-on cases and cancellations for the same/ next business day.
• Communicates with surgeon offices concerning scheduling issues.
• Maintains a good working relationship with both the department and other departments including surgeon offices.
• Interacts professionally with surgeon/surgeon office and all members of the health care team.
• Takes responsibility for asking for assistance when required.
• Informs supervisor, Manager, or Director of problematic situations and demonstrates ability to support recommendations.
• Actively participates in the anesthesia/ OR scheduling daily huddle.
• Registration of patients that present for procedures at Surgery center locations. Applies only to staff when physically located at the surgery enter locations.
• Other duties as assigned.

Specialty Functions

• Contribute to the delivery of direct and indirect patient care by the following;
  • Track block release for surgeons.
  • Schedules C-sections for Obstetric physicians based on established guidelines.
  • Works with anesthesia department for coordination of offsite anesthesia required procedures.
  • Assists verification staff with providing patient information (intake form) when needed.
  • Acts a resource for surgeon’s office with questions related to ability to view/utilize OR scheduled.

Required Qualifications

• High School Diploma, GED or Higher Level of Education.
• Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment, and knowledge of legal aspects and liability of nursing practice.
• Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.

Preferred Qualifications

• Medical Terminology
• OR experience; RN or Surgical Technician.

License, Certification & Clearances

• Act 34-PA Criminal Record Check from the PA State Police system

Supervisory Responsibilities

• This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department.

Position Type/Expected Hours of Work

• Incumbents will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).
• Travel may be expected locally between Independence Health locations.

Equal Employment Opportunity

Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations.

Disclaimer

This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Work Environment

Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Essential – Absolute Necessity.

Marginal – Minimal Necessity.

Constantly – 5.5 to 8 hours or more or 200 reps/shift.

Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.

Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.

Rarely – Less than 0.25 hours or less than 2 reps/shift.

Physical Condition

Essential

Marginal

Constantly

Frequently

Occasionally

Rarely

Never

Extreme Heat

X

Extreme Cold

X

Heights

X

Confined Spaces

x

Extreme Noise(>85dB)

X

Mechanical Hazards

X

Use of Vibrating Tools

X

Operates Vehicle

X

Operates Heavy Equipment

X

Use of Lifting/Transfer Devices

X

Rotates All Shifts

X

8 Hours Shifts

X

x

10-12 Hours Shifts

x

X

On-Call

X

Overtime(+8/hrs/shift; 40/hrs/wk)

x

X

Travel Between Sites

x

X

Direct Patient Care

x

Respirator Protective Equipment

X

Eye Protection

X

Head Protection (hard hat)

X

Hearing Protection

X

Hand Protection

X

Feet, Toe Protection

X

Body Protection

X

Latex Exposure

x

x

X

Solvent Exposure

X

Paint (direct use) Exposure

X

Dust (sanding) Exposure

X

Ethylene Oxide Exposure

X

Cytotoxic (Chemo) Exposure

X

Blood/Body Fluid Exposure

X

Chemicals (direct use) Exposure

x

Mist Exposure

X

Wax Stripper (direct use)

X

Non-Ionizing Radiation Exposure

X

Ionizing Radiation Exposure

X

Laser Exposure

X

Physical Demands

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Essential – Absolute Necessity.

Marginal – Minimal Necessity.

Constantly – 5.5 to 8 hours or more or 200 reps/shift.

Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.

Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.

Rarely – Less than 0.25 hours or less than 2 reps/shift.

Physical Condition

Essential

Marginal

Constantly

Frequently

Occasionally

Rarely

Never

Bending (Stooping)

x

Sitting

X

x

Walking

x

X

Climbing Stairs

x

X

Climbing Ladders

X

Standing

x

X

Kneeling

x

Squatting (Crouching)

x

x

Twisting/Turning

x

x

Keyboard/Computer Operation

X

x

Gross Grasp

x

x

Fine Finger Manipulation

X

x

Hand/Arm Coordination

x

x

Pushing/Pulling(lbs. of force)

x

Carry

x

Transfer/Push/Pull Patients

X

Seeing Near w/Acuity

X

x

Feeling (Sensation)

x

Color Vision

x

x

Hearing Clearly

X

x

Pulling/Pushing Objects Overhead

x

Reaching Above Shoulder Level

x

Reaching Forward

x

x

Lifting Floor to Knuckle

x

Lifting Seat Pan to Knuckle

x

Lifting Knuckle to Shoulder

x

Lifting Shoulder to Overhead

x

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.