People Team Specialist

PitchBook Data, Inc; New York (NY); On-site; USD 80,000 - 95,000; Full time

Job summary

PitchBook Data, Inc. is seeking a People Team Specialist in our New York office. The role supports employee engagement, onboarding, recruitment, and lifecycle activities in partnership with the broader People Team.

The ideal candidate is highly organized, detail-oriented, and able to balance multiple priorities while delivering high service to employees and candidates. Key duties include coordinating interview schedules, maintaining ATS records, and supporting local engagement initiatives and

Qualifications

• 3+ years of experience supporting human resources, talent acquisition, employee engagement, operations, workplace experience, or related business functions.
• 1+ years of experience working with HRIS and ATS systems.
• Must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

• Own end-to-end interview scheduling process including phone screens, virtual and onsite interviews, and debrief sessions while consistently meeting internal SLAs.
• Maintain applicant tracking system records and recruiting documentation in compliance with team best practices.
• Support recruiting events and employer brand talent acquisition activities.

Skills

HR operations

Recruiting coordination

US work authorization

Tools

HRIS

ATS

Job description

At PitchBook, a Morningstar company, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We’re deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company.

Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things. The combination of a rapidly evolving industry and our high ambitions means there’s going to be some ambiguity along the way, but we excel when we challenge ourselves. We’re willing to take risks, fail fast, and do it all over again in the pursuit of excellence.

If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you.

About the Role:

At PitchBook we believe our people are what set us apart, and as a member of the People team your contributions will directly impact the success of our employees and the company. PitchBook is a values-driven company. Our team embodies these values in everything we do, and we take pride in setting a positive example for our colleagues at all levels.

The People team fosters a culture of collaboration, and we hold ourselves to a high bar to consistently deliver an exceptional employee experience. We create a positive environment where employees are supported and empowered to do their best work. We push ourselves to continuously learn while leveraging diverse skill sets and perspectives to create employee-centric programs that are as impactful as they are fun. If you are driven to do great work and are committed to doing your job with passion, you have found the right team!

The People Team Specialist provides operational, administrative, and program support across employee engagement, talent acquisition, onboarding, and employee lifecycle activities within the New York office. Working in close partnership with members of the broader People Team, this role helps ensure the successful execution of People Team programs, processes, and employee experiences.

This position serves as a key operational resource by coordinating activities, managing communications, supporting recruiting and onboarding processes, administering local engagement initiatives, and facilitating day-to-day People Team operations. The ideal candidate is highly organized, detail-oriented, adaptable, and able to manage multiple priorities while delivering a high level of service to employees, candidates, and internal stakeholders.

Primary Job Responsibilities:

Employee Engagement

• In collaboration with the Employee Engagement team, coordinate employee engagement programs, recognition initiatives, office events, volunteer activities, and culture-building experiences
• Own local Employee Engagement related communication calendar and messaging to ensure employees know what is happening, including but not limited to Intranet, Slack, Outlook, etc.
• Manage local engagement playbooks, SOPs, and processes that could be replicated in other offices
• Participate in research related to logistics, vendors, registrations, swag management, and related activities for employee events and programs
• Collect and organize employee feedback and program metrics to support continuous improvement efforts
• Manage local engagement related budget
• Support the administrative management of the company store
• Serve as local partner to employee resource groups, office leaders, and Morningstar to help teams navigate resources, programming opportunities, and engagement processes
• Collaborate with local Facilities team in the execution of local events

Talent Acquisition Support

• Own end-to-end interview scheduling process including phone screens, virtual and onsite interviews, and debrief sessions while consistently meeting and exceeding internal SLAs and performance metrics
• Own communication with candidates, recruiters, and interview teams on any logistics related to interviewing
• Partner with recruiters and hiring teams to identify operational gaps in coordination workflows and implement improvements that enhance efficiency, communication, and candidate experience
• Maintain applicant tracking system records and recruiting documentation in compliance with team best-practices and expectations
• Support recruiting events and employer brand talent acquisition activities

Employee Operations Support

• Partner with the People Operations team to support employee lifecycle processes, programs, and local office initiatives
• Coordinate onboarding, offboarding, and related employee events and activities as needed
• Assist with employee relations matters through documentation, meeting coordination, process administration, and follow-up activities as requested
• Assist with compliance activities, audits, policy administration, and documentation management
• Help maintain compliance with company policies, employment practices, and People team processes
• Provide back-up support to the Facilities team as needed, including back-up front desk coverage
• Manage the local People Team engagement and team building experiences
• Participate in special projects and company initiatives as assigned
• Support the vision and values of the company through role modeling and encouraging desired behaviors
• Participate in various company initiatives and projects as requested

Skills and Qualifications:

Basic Qualifications

• 3+ years of experience supporting human resources, talent acquisition, employee engagement, operations, workplace experience, or related business functions
• 1+ years of experience working with HRIS and ATS systems
• Must be authorized to work in the United States without the need for visa sponsorship now or in the future

Preferred Qualifications

• Experience handling sensitive and confidential information with discretion
• Experience using Microsoft Outlook, Word, and Excel in a professional environment
• Ability to effectively leverage AI-enabled tools and technology to improve productivity, quality, accuracy, or efficiency in day-to-day work
• Experience effectively using project management software (Asana, Airtable, etc.)
• Must be able to work independently and as a team member in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
• Strong organizational, communication, and customer service skills
• Demonstrated success in problem-solving and ownership to resolve issues
• Experience coordinating events, programs, or employee initiatives
• Experience supporting employees in a fast-paced or high-growth organization

Benefits + Compensation at PitchBook:

Physical Health

• Additional medical wellness incentives
• STD, LTD, AD&D, and life insurance

Emotional Health

• Paid sabbatical program after four years
• Paid family and paternity leave
• Annual educational stipend
• Ability to apply for tuition reimbursement
• CFA exam stipend
• Robust training programs on industry and soft skills
• Employee assistance program
• Generous allotment of vacation days, sick days, and volunteer days

Social Health

• Matching gifts program
• Employee resource groups
• Dependent Care FSA
• Employee referral bonus program
• Quarterly team building events
• Shared ownership employee stock program
• Monthly transportation stipend

*Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.

Compensation

• Annual base salary: $80,000-$95,000
• Target annual bonus percentage: 7.5%

Working Conditions:

At the heart of our company is a belief in the power of in-person collaboration. Being together in the office fuels our creativity, strengthens our connections, and drives the innovation that sets us apart. Our culture is built on spontaneous moments— those hallway conversations, whiteboard brainstorms, and shared celebrations in each of our global offices—that simply can’t be replicated remotely. This role is expected to be in the office 5 days a week.

The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.

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As set forth in PitchBook Data’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

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