People Programs Coordinator (remote, contract)

ZipRecruiter; Chicago (IL); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading company in talent acquisition is seeking a highly organized People Programs Coordinator for a six-month contract. The role involves supporting core people operations in a fully remote environment, focusing on immigration, onboarding, and offboarding. Candidates should have strong experience in HR coordination to handle sensitive information and competing priorities effectively.

Qualifications

• 3+ years of HR coordination roles required.
• Experience with high-level communication and sensitive data is essential.
• Familiarity with HRIS, ATS, ticketing systems beneficial.

Responsibilities

• Provide executive support for People Programs (Onboarding, Offboarding).
• Monitor messages from external immigration counsel and respond as needed.
• Assist with compliance tracking and documentation.

Skills

Organizational skills

Multitasking skills

Written communication

Document tracking

Education

3+ years experience in People Operations or HR coordination

Tools

Jira

Confluence

Google Docs

HRIS

ATS

Job description

Job DescriptionJob DescriptionCompany Description

Job Mobz is part of a family of incredible brands alongside Flawless Recruit and Recruiter.com. Together, we provide talent acquisition services to fit the unique hiring challenges of our clients.Whether they need help building recruiting processes, attracting top talent, or payrolling contractors, we can help.

Job Description

Our client is seeking a highly organized, proactive People Programs Coordinator ( six-month contract) to support core People operations during a high-volume, high-priority season. This position is fully remote. This contractor will work closely with the Manager of People Programs to ensure continuity across Immigration, Onboarding, Offboarding, EOR, and Contingent Workforce processes, while supporting process escalations and maintaining operational excellence.

This is a tactical and hands-on role that requires someone who can manage competing priorities, handle sensitive information with discretion, and execute seamlessly in a fast-paced, tech-enabled environment.

Responsibilities

Core Program Support

• Provide executive and logistical support across key People Programs: Onboarding, Offboarding, Contingent Workforce, EOR, and Immigration.
• Monitor and help triage messages from external immigration counsel, respond to routine emails, and fulfill document and information requests as needed.
• Support onboarding and offboarding process escalations and exceptions to ensure timely resolution.
• Provide ad hoc administrative and coordination support for sensitive termination events.
• Assist in background check monitoring and resolution of escalations with vendors.
• Facilitate contingent workforce lifecycle activities through Zip and vendor coordination.

Tools & Systems

• Support Jira Service Management operations—create/manage tickets, resolve workflow issues, triage escalations.
• Maintain up-to-date documentation in Confluence and assist in process mapping.
• Audit internal systems for compliance and support document tracking for People Compliance during coverage needs.

Qualifications

• 3+ years of experience in People Operations or HR coordination roles
• Strong organizational and multitasking skills; ability to stay on top of moving pieces
• Experience with sensitive employee data and high-level communication
• Familiarity with HRIS, ATS, and ticketing systems (e.g., Workday, Greenhouse, Jira)
• Strong written communication and documentation skills (Confluence, Google Docs)

Nice to Have:

• Immigration coordination experience or familiarity with legal vendor collaboration
• Experience with contingent workforce processes and systems (e.g., Zip)
• Comfort responding to background check escalations or managing compliance tasks
• Understanding of Jira workflow automations and intake queue triage
• Interest or experience working with generative AI or prompt testing tools

Qualities Valued:

• Independent executor with a service mindset
• Thrives in ambiguity and adapts quickly to shifting priorities
• Protects sensitive information with care and professionalism
• Collaborative team player who steps up to support others

Additional Information

All your information will be kept confidential according to EEO guidelines.