People Operations & Talent Coordinator (Temp-to-Hire)

SupportFinity™; Palo Alto (CA); Hybrid; USD 41,328 - 55,104; Full time

Job summary

SupportFinity™ is seeking a People Operations & Talent Coordinator in Palo Alto, California. This hybrid role will coordinate talent acquisition and ensure an exceptional candidate and employee experience. The ideal candidate should have 2-4 years in HR or recruitment coordination.

The position offers competitive hourly pay, with potential for full-time employment based on performance. Benefits include operational support in hiring and managing compliance initiatives.

Qualifications

• 2–4+ years of experience in Talent Acquisition coordination or HR support.
• Experience coordinating interviews and supporting onboarding.
• Strong organizational skills to manage multiple tasks.

Responsibilities

• Coordinate interviews and maintain candidate experience.
• Manage onboarding and training program coordination.
• Assist with employee engagement initiatives and events.

Skills

Detail-oriented

Organizational skills

Communication

Stakeholder management

Project management

Education

Bachelor’s degree in Human Resources, Business Administration, or a related field

Tools

ATS and HRIS systems

Microsoft Office

Google Workspace

Job description

People Operations & Talent Coordinator (Temp-to-Hire)

Sciton is a Silicon Valley based pioneer in laser, light, and energy technologies for aesthetic and medical applications. Our engineers helped bring laser products to market just a few years after lasers were first invented, and that same spirit of innovation still drives us today.

We are built on a strong set of values: Selflessness, Candor, Innovation, Execution, Objectivity, Excellence, Learning, Ownership, and Clarity. With more than 500 employees worldwide, Sciton has been recognized as a USA TODAY Top Workplace for three consecutive years from 2022 to 2025.

If you want to work on meaningful technology that directly improves patient outcomes and be part of a company that values curiosity, ownership, and excellence, we would love to meet you.

Position Summary

This hybrid role serves as a critical operational partner across Talent Acquisition and People Operations, ensuring an exceptional candidate and employee experience. The People Operations & Talent Coordinator drives seamless hiring execution, supports compliance and regulatory initiatives, and helps maintain the operational backbone of a high-performing People function. This role is ideal for a detail-oriented, service-minded professional who thrives in a fast-paced environment and enjoys balancing recruitment coordination with broader employee experience initiatives. The position is based in Palo Alto, California, and offers a hybrid work arrangement – three days in the office and two days remote.

Key Responsibilities

Talent Acquisition Support

• Coordinate phone, virtual, and onsite interviews, ensuring scheduling efficiency and clear communication with candidates and hiring managers.
• Serve as the primary liaison between candidates, recruiters, and hiring managers, providing timely updates and maintaining a seamless candidate experience.
• Maintain accurate ATS data and candidate records to ensure real-time visibility for stakeholders.
• Facilitate smooth transitions from candidate selection to onboarding.

People Operations Support

• Coordinate mandatory regulatory and compliance training programs, ensuring completion tracking and reporting in partnership with the Regulatory Department.
• Support regulatory audit processes and documentation.
• Manage business card and name badge requests.
• Prepare and distribute new hire welcome swag boxes.
• Assist with campus events, volunteer programs, and employee engagement initiatives.

Essential Requirements

• 2–4+ years of experience in Talent Acquisition coordination, HR/People Operations support, or related administrative roles
• Experience coordinating interviews and supporting onboarding initiatives
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred (or equivalent practical experience)
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously

Skills & Expertise

• Detail-oriented with a high level of accuracy in managing data, records, and processes
• Working knowledge of ATS and HRIS systems; proficiency in Microsoft Office and Google Workspace
• Process-driven mindset with the ability to identify opportunities for efficiency and continuous improvement
• Ability to handle sensitive and confidential information with discretion
• Comfortable managing small projects, such as new hire swag boxes, event logistics, and recognition program initiatives

Communication & Interpersonal Abilities

• Clear, professional written and verbal communication
• Service-oriented with strong stakeholder management skills
• Ability to interact confidently with candidates, employees, and leaders
• Collaborative team player who thrives in a fast-paced, dynamic environment

Organizational & Time Management

• Strong prioritization and deadline management skills
• Ability to manage multiple tasks in a fast-paced environment
• High reliability, follow-through, and operational discipline

Physical Requirements

• Walking to the various buildings within our campus.
• Periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Compensation and Benefits

This is a full-time, temporary (3-month) position paid on an hourly basis, with the opportunity to convert to a full-time employee role based on performance and business needs. The hourly pay range for this position is $30–$40 per hour, depending on experience and qualifications. If converted to a full-time employee role, compensation will be adjusted to a market-competitive salary and benefits package at that time.